Accounts Payable Specialist

RALEIGH MEDICAL GROUP P.A.; Raleigh (NC); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health, Dental, Vision coverage

FSA/HSA options

Generous PTO

Job summary

Raleigh Medical Group, PA is seeking an organized Accounts Payable Specialist to join our Finance team in Raleigh. This in-office role supports accurate invoice processing, payments, reconciliations, and financial recordkeeping.

Ideal candidates have 1–4 years AP experience, proficient Excel and QuickBooks Online, strong communication, and the ability to handle confidential information in a healthcare setting. We offer a collaborative environment and competitive benefits.

Qualifications

• Requires 1–4 years of general accounting or accounts payable experience.
• Proficiency with QuickBooks Online and Bill.com.
• GAAP knowledge and strong Excel skills (VLOOKUP/XLOOKUP/PIVOT).
• Strong data entry, reconciliation, organizational and communication abilities.

Responsibilities

• Process and troubleshoot a high volume of vendor invoices in the accounting system.
• Process employee reimbursements accurately and timely.
• Reconcile vendor statements and monthly bank accounts; resolve discrepancies.
• Prepare weekly cash disbursement schedules and set up ACH payments.
• Support month-end closing activities and 1099 preparation.

Skills

Excel skills

Accounting software

GAAP knowledge

Data entry

Communication

Confidentiality

VLOOKUP/XLOOKUP/PIVOT

Education

Bachelor's degree in accounting or finance

Tools

QuickBooks Online

Bill.com

QuickBooks Desktop

Job description

Accounts Payable SpecialistTitle: Accounts Payable SpecialistLocation: Raleigh – In officeDepartment: RMG Administration – FinanceClassification: Non-ExemptAccounts Payable Specialist – FinanceRaleigh, NC | In OfficeHelp keep the business behind patient care running smoothly.Raleigh Medical Group, PA is seeking an organized, detail-oriented Accounts Payable Specialist to join our Finance team in Raleigh. This in-office role supports accurate, timely invoice processing, payment disbursements, account reconciliations, and financial recordkeeping.The ideal candidate is comfortable managing a high volume of transactions, has strong Excel and accounting software skills, communicates professionally with vendors and colleagues, and handles confidential financial information with care. This position offers an opportunity to support the financial operations of an established medical practice.ResponsibilitiesProcesses and troubleshoots a high volume of vendor invoices and bills in QuickBooks Online.Processes employee reimbursements accurately and in a timely manner.Reconciles vendor statements and monthly bank accounts, resolving discrepancies and billing issues.Prepares proposed weekly cash disbursement schedules based on vendor terms and existing commitments.Sets up weekly ACH payment runs and monthly rent payments.Ensures payments and other cash outflows are accurately recorded in the accounting system each day.Works with the Revenue Cycle team to process patient refunds accurately and on a weekly basis.Assists with month-end closing activities, including accruals and financial reporting.Maintains professional vendor relationships and collects vendor setup forms and supporting documentation.Collaborates with the Staff Accountant to prepare annual Form 1099 reports and filings.Follows RMG cash and treasury management policies and maintains organized accounts payable records.Identifies process improvements and supports efficiency initiatives within the Finance department.Performs other Finance and Accounting duties as assigned.QualificationsRequired:One to four years of general accounting or accounts payable experience.Proficiency with accounting software, such as QuickBooks or Bill.com.Intermediate to advanced Microsoft Excel skills, including VLOOKUP, XLOOKUP, HLOOKUP, and pivot tables.Knowledge of generally accepted accounting principles (GAAP) and accounts payable practices.Strong data entry, reconciliation, organizational, and problem-solving skills with a high level of accuracy.Excellent written, verbal, and interpersonal communication skills.Ability to prioritize assignments, meet deadlines, and work independently or as part of a team.Professional integrity and ability to maintain confidentiality of sensitive financial information.Preferred:Bachelor's degree in accounting or finance.Experience in the healthcare industry.Experience with QuickBooks Online, Desktop, or Enterprise.Why Join Raleigh Medical Group?Established, physician-led private medical practiceCollaborative work environment that values teamwork and individual contributions.Meaningful role supporting the business operations behind patient careOpportunity to contribute ideas, improve processes, and grow professionally.We Offer Our Valued EmployeesGroup Health, Dental, and Vision coverageFSA and HSA optionsGenerous Paid Time Off (PTO)401(k) Retirement Plan with employer matchingCompany-paid Life, Short-Term & Long-Term DisabilityCompetitive payEEO StatementRaleigh Medical Group, PA is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, or national origin, or any other characteristic protected under applicable federal, state, or local law.Qualifications