Accounts Payable Specialist

National Power, LLC; Raleigh (NC); On-site; USD 50,000 - 65,000; Full time

Job summary

National Power is seeking an experienced Accounts Payable Specialist to join our team. Under the general direction of and reporting to the Accounting Manager, the Accounts Payable Specialist is primarily responsible for supporting all aspects of Accounts Payable ensuring that all deadlines are met with the highest degree of accuracy.

The ideal candidate has at least 3 years of AP experience in a high-volume environment, strong data-entry skills, proficiency with Excel and ERP systems such as

Qualifications

• 3+ years AP experience in a high-volume environment.
• High School Diploma required.
• Proficient data entry.
• Knowledge of Sales/Use Tax and accruals.
• Ability to calculate discounts and percentages.
• Organized with attention to detail.
• Excellent communication and problem-solving skills.
• Proficient in MS Office (Outlook, Excel, Word).
• Knowledge of Microsoft Dynamics 365 or ERP is preferred.
• Experience with AP automation systems preferred.
• Fluency in written and spoken English.

Responsibilities

• Retrieve invoices from AP email and process for entry using AP automation software or manually including verification of receipt of items on Purchase Orders or obtaining approval from appropriate staff
• Reconcile questionable vendor invoice items/pricing and receiving inconsistencies.
• Enter all invoices/credit memos into financial system, make deductions as applicable and charge to proper GL code and division
• Revise and edit invoices as needed
• Respond to all vendor and employee inquiries regarding invoices and check requests in a timely manner.
• Research and resolve invoice discrepancies in a timely manner
• Analyze and track vendor statements monthly; prepare analysis of accounts as required
• Participate in monthly AP closings ensuring that all invoices are processed/posted into the correct period to meet closing deadlines
• Submit accruals to the Asst. AP Manager monthly by deadline

Skills

Data entry

Attention to detail

Communication

Excel

ERP systems

English fluency

Education

High School Diploma

Tools

Microsoft Dynamics 365

AP automation

Job description

Summary:

National Power is seeking an experienced Accounts Payable Specialist to join our team. Under the general direction of and reporting to the Accounting Manager, The Accounts Payable Specialist is primarily responsible for supporting all aspects of Accounts Payable ensuring that all deadlines are met with the highest degree of accuracy.

Essential Duties and Responsibilities:

• Retrieve invoices from AP email and process for entry using either AP automation software or manually including verification of receipt of items on Purchase Orders or obtaining approval from appropriate staff
• Reconcile questionable vendor invoice items/pricing and receiving inconsistencies.
• Enter all invoices/credit memos into financial system, make deductions as applicable and charge to proper GL code and division
• Revise and edit invoices as needed
• Respond to all vendor and employee inquiries regarding invoices and check requests in a timely manner.
• Research and resolve invoice discrepancies in a timely manner
• Analyze and track vendor statements monthly; prepare analysis of accounts as required
• Participate in monthly AP closings ensuring that all invoices are processed/posted into the correct period to meet closing deadlines
• Submit accruals to the Asst. AP Manager monthly by deadline

Education & Experience

• Minimum of 3 years previous AP experience required in a high-volume environment
• High School Diploma required

Skills and Other Qualifications

• Proficient in data entry functions
• Possess at least basic knowledge of Sales/Use Tax and accruals of Use Tax on applicable invoices
• Ability to calculate figures and amounts such as discounts and percentages
• Organized with keen attention to detail and accuracy
• Excellent communication and problem-solving skills; ability to understand and follow written and verbal instructions
• Proficiency with Microsoft Office Suite, including Outlook, Excel and Word
• Knowledge of Microsoft Dynamics 365 or other ERP system preferred
• Experience with AP automations systems preferred
• Fluency in written and spoken English