Accounts Payable Specialist

CBx Solutions LLC; Phoenix (AZ); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision

401(k) match

Paid time off

Mentorship

Job summary

CBX Solutions LLC, a leading provider of architectural doors and security integration services, is seeking an Accounts Payable Specialist in Phoenix, AZ. You will handle invoice processing, reconciliations, and vendor communications, ensuring accuracy and timeliness.

Join a collaborative team that values growth, transparency, and a strong work ethic. The role offers comprehensive benefits and opportunities to develop accounting skills within a supportive company culture.

Qualifications

• High school diploma required; college preferred.
• 2–5 years accounts payable experience.
• Proficient in MS Office Suite.
• Strong verbal and written communication.
• Excellent Excel skills and attention to detail.
• Ability to multi-task and meet deadlines.

Responsibilities

• Review and verify invoices and expense reports in ERP.
• Reconcile accounts payable transactions.
• Prepare daily check runs.
• Maintain vendor files and 1099 reporting.
• Communicate with vendors and staff to resolve discrepancies.
• Monitor payments and ensure timely processing.

Skills

MS Office Suite

Excellent Excel

Verbal communication

Written communication

Organizational skills

Multi-tasking under pressure

Education

High school diploma

College degree preferred

Tools

ERP systems

PowerPoint

Word

Job description

Build Your Career Where You Matter

Join CBX Solutions, the nation’s leading provider of architectural doors, frames, hardware, specialty products, and complete security integration services.

At CBX Solutions, trust and communication are the foundation of how we work. We foster an inclusive, collaborative culture where your voice is heard, your ideas matter, and your career has room to grow. Whether you're a problem-solver, innovator, or passionate about service, you’ll thrive here. Be part of a team that invests in your future, celebrates your success, and values your contribution.

Why Work With Us?

We’re committed to your success, personally and professionally. You’ll have access to:

• Comprehensive Benefits: Health, dental, vision, prescription coverage, life insurance, and 401(k) with company match.
• Work-Life Balance: Generous paid time off for rest, family, and self-care.
• Career Growth: You’ll benefit from continuous learning, mentorship, and leadership training including access to CBX University, our in-house development program.
• Supportive Culture: Innovation, creativity, and teamwork are at the heart of everything we do.

The Accounts Payable Specialist is responsible for all areas of invoice processing and reconciliation. This position will be responsible for ensuring bills match purchase order cost, product and quantity. The Accounts Payable Specialist is responsible for keeping accurate and up-to-date invoice records. This person follows which purchase orders are “open” or “closed” while communicating with vendors about the invoices and products received. The Accounts Payable Specialist will have contact with a variety of staff members and vendors, which requires strong interpersonal communication skills – both written and verbal.

Essential Functions

• Reviews and verifies invoices, check requisitions, expense reports, and enters them into ERP system
• Reconciles other accounts payable transactions
• Prepares and performs daily check runs (back up function)
• Prepares analysis of vendor accounts upon request
• Monitors accounts to ensure payments are up to date
• Researches and resolves invoice discrepancies and issues
• Maintains vendor/supplier file, along with W-9 files and other qualifying information
• Corresponds with vendors and other associates and responds to inquiries
• Responsible for 1099 reporting and ensuring the accuracy of the information maintained in the accounting system
• Other relative duties as assigned

Minimum Qualifications

• High school diploma – college preferred;
• 2-5 years of experience in accounts payable performed;
• Proficient in MS Office Suite;
• Strong verbal and written communication skills;
• Strong organizational skills;
• Strong interpersonal and customer service skills;
• Ability to multi-task, work under pressure and meet deadlines;

Knowledge, Skills And Abilities

• Excellent Excel experience and skills required
• High attention to detail, self-motivated, and the ability to work independently
• Excellent organizational skills
• Strong PC and systems skills required, proficient in Microsoft Office Suite
• Thorough knowledge of general accounting including thorough skills knowledge plus the application of general accounting theory
• Must be proficient in MS Word, Excel, and PowerPoint software programs
• Excellent verbal and written communication skills required

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk, hear and see. The employee frequently is required to stand; walk; use hand to handle or feel; and reach with hands and arms.

Work Environment

This job operates primarily in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. May occasionally require business travel.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer

CBX Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

We are a VEVRAA Federal Contractor and give priority referral to protected veterans. We are committed to taking affirmative action to employ and advance in employment qualified minorities, women, individuals with disabilities, and protected veterans.