Accounts Payable Specialist

Socket.dev; Pasadena (CA); On-site; USD 36,000 - 41,000; Full time

Job summary

ACCO Engineered Systems is seeking an Accounts Payable Specialist II to join our team in California. You will complete payables processing, code invoices to GL accounts, and collaborate with project managers to resolve discrepancies.

The role requires 2+ years in AP, proficiency with Excel and Windows, and accuracy in data entry. You will support complex reconciliations, imaging systems, and vendor communications to ensure timely, accurate payments.

Qualifications

• High School diploma or equivalent required.
• Minimum 2+ years AP experience; construction A/P a plus.
• Proficient with MS Windows, Word and Excel; use of formulas encouraged.
• Experience with paperless invoice/imaging systems preferred.
• Accurate 10-key by touch with high data-entry accuracy.
• Strong customer service and professional phone skills.
• Good analytical skills and meeting deadlines.

Responsibilities

• Review and maintain A/P imaging inbox and process payables.
• Route vendor invoices for approval and code to GL accounts.
• Reconciling open balances and payment discrepancies with vendors.
• Perform complex PO or Subcontract reconciliations and corrections.
• Enter multi-line invoices and GL coding in JDE.
• Assist others with complex invoice processing and coding issues.
• Ensure compliance with A/P procedures and standards.
• Collaborate with Purchasing and Credit & Collections.
• Handle Gas and Vehicle Maintenance charges as required.

Skills

Attention to detail

MS Excel proficiency

MS Word proficiency

MS Windows proficiency

Data-entry accuracy

Customer service skills

Analytical skills

Ability to work under pressure

Education

High School diploma or equivalent

Tools

MS Excel

MS Word

Document imaging system

Job description

General Job Description:

Under the general direction and supervision, the Accounts Payable Specialist II completes general payables processing and related administrative duties.

Supervises:

N/A

Essential Duties & Responsibilities

• Review and maintain A/P imaging invoice inbox and complete payables processing, including:
• Routing vendor invoices to project managers and/or assigned personnel for invoice approval
• Coding invoices to appropriate G/L accounts, Matching to Purchase Orders or Subcontracts
• Researching and correcting invoice issues (i.e., approval delays, discrepancies, etc.) in a timely manner
• Assuring compliance with established A/P procedures.
• Working with vendors to reconcile open balances and payment discrepancies.
• Collaborating with the Purchasing and Credit and Collections Departments
• Perform complex PO or Subcontract reconciliations and make the necessary corrections / invoice reversal / re-entry
• Assist other Specialists with complex invoice processing and GL Coding issues
• Perform multi line and multi invoice uploads into JDE
• Process Gas and Vehicle Maintenance charges
• Special projects and other duties and responsibilities as assigned.

Position Requirements (Skills, Knowledge, Abilities):

• High School diploma or equivalent required
• 2+ years of previous Accounts Payable work experience (experience with Construction A/P department and/or accounting system preferred, but not required)
• Proficiency with MS Windows, including MS Word and MS Excel (e.g. can accurately complete sum functions and calculations using Excel formulas)
• Previous experience with document imaging administration (a.k.a. "paperless" invoice system) preferred but not required.
• Accurate 10-key by touch (7000+ keystrokes preferred) and demonstrated data-entry accuracy
• Demonstrated customer service excellence, including professional, courteous phone skills
• Good analytical skills
• Ability to work under pressure to meet deadlines

ACCO Competencies:

• Proactivity / Initiative:Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level/position and with minimal supervision.
• Perseverance:Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight:The ability to gather and make sense of information that suggests new possibilities.
• Engagement:Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork:The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture:Understands and contributes to organizations’ short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
• Motivation / Dedication:Commits to excellence in pursuing unselfish goals. Initiates action with collective goals takes responsibility, and shows personal humility.
• Technical Curiosity / Willingness to Learn:Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating an openness to learning and change.
• Problem-Solver:Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

Physical Requirements:

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• The employee may regularly lift and /or move up to 10 pounds, and occasionally lift and/or move up to 20 pounds.
• Specific vision abilities required by this job include Close vision and Distance vision.
• The auditory/hearing abilities required by the job include the ability to hear customers calling by telephone.
• While performing the duties of this Job, the employee is regularly required to sit for prolonged periods, stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
• The employee is regularly required to walk and sit.
• This individual must be a responsible person and regular attendance is required.

Hours:

This is a non-exempt position. Workdays are scheduled from Monday through Friday. Typically, work hours begin and end between 7:00 am and 5:00 pm as scheduled with the position's supervisor, with a minimum thirty-minute and maximum one-hour break for lunch, and two rest breaks. Occasional overtime may be necessary per business needs.

Competitive Wages:

$26-$30 per hour. Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.

#ACCO #LI-DN1

Why join ACCO?

ACCO Engineered Systems is one of the largest mechanical contractors in the country. Since 1934, owners and builders have selected ACCO to design, install, and maintain more than 250,000 mechanical projects. ACCO is dedicated to the design, fabrication, installation, maintenance and service of commercial and industrial HVAC, refrigeration, plumbing, process piping, and building automation systems. Whether your project is a low or high-rise office building, a shopping mall, hospital, semi-conductor fabrication facility or pharmaceutical manufacturing plant...ACCO can design, build, install, and maintain a mechanical system to meet your needs.

Here at ACCO, we are a part of something bigger. Just ask our customers: California Academy of Sciences, L.A. Live, and San Francisco 49ers Stadium. While we have been around for 80+ years, we continue to grow at a dynamic pace. And we are looking for talented individuals to join our team.

What's great about working at ACCO is that we’re a big enough company to be the leader in HVAC mechanical contracting in California and the Southwest U.S., but as a 100% employee-owned ESOP, we’re a private company with a family-oriented feel. Several of our employees have worked at ACCO for twenty-five, thirty, and even over forty years! Together, the employees of ACCO are comprised of intelligent, dedicated, and entrepreneurial team members who put customers first and enjoy what they do.

ACCO IS AN EQUAL OPPORTUNITY EMPLOYER AA M/F/V/D.

We proudly hire U.S. Military Veterans, and those qualified are encouraged to apply.

Equal Employment Opportunity is The Law.|Pay Transparency Nondiscrimination Provision

ACCOwill consider qualified applicants with criminal histories for employment.

Notice to Outside Recruiters:

Hiring managers are not authorized to review or accept recruiting agreements from any outside recruiting agencies. Outside recruiting agencies should not submit unsolicited resumes without signing the company's recruiting agreement.