Accounts Payable Specialist

Talon America; New York (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

Talon is seeking an Accounts Payable Specialist to join our Transactional Finance team in a fast-paced media agency environment. You will handle overhead and media supplier invoices, ensure accurate coding, and maintain strong stakeholder relationships while supporting month-end close.

The role emphasizes AP accuracy, timely processing, and continuous process improvements within a dynamic, global team. Experience in media finance is highly valued.

Qualifications

• Proven experience in an Accounts Payable role.
• Experience processing overheads and/or high-volume supplier invoices.
• Media industry experience or experience in a high-volume transactional environment is desirable.
• Experience reconciling supplier statements and managing queries.

Responsibilities

• Process and code overhead supplier invoices and match to POs.
• Process media owner invoices and reconcile with bookings and costs.
• Maintain supplier records and run bi-weekly payments.
• Support month-end close and drive continuous AP process improvements.

Skills

Confident communicator

Proactive problem-solver

Collaborative team player

Prioritize deadlines

Attention to detail

Strong organizational skills

Tools

Kefron

Plato

NetSuite

Job description

At Talon, our mission is to unlock the full potential of out of home, making it more effective, creative, measurable and sustainable than ever.

We’re passionate about OOH and are on a mission to drive the growth of this sector within the media industry. In just over a decade, our desire to offer intelligent, creative, technology-led OOH solutions and a full-service OOH offering saw us grow into a team of over 450+ people located in key cities across the globe. In that time, we have been awarded for our approach to our people, our clients and our industry. We hire the finest talent to help us unlock the full potential of the Out of Home (OOH) environment for our clients; and pride ourselves on the individuals who represent our business.

THE ROLE_

Talon has an exciting opportunity for an Accounts Payable Specialist to join our Transactional Finance team.

This role sits at the heart of a fast-paced media agency finance function and join a Transactional Finance team handling both media owner payment and reconciliation as well as core company overheads. The successful candidate will play a key role in ensuring accurate, timely processing of both internal operational costs and media-related supplier payments, while maintaining strong relationships with stakeholders across the business and external media partners.

This is an ideal role for someone with solid AP foundations who is looking to develop within a specialist media finance environment.

A DAY IN THE LIFE_

Overheads Accounts Payable

• Process and code overhead supplier invoices (e.g. facilities, IT, subscriptions, consultants, freelancers and general operational costs)
• Match invoices to Purchase Orders and ensure correct approvals are in place in line with company policy
• Manage the overheads AP mailbox, responding to internal and supplier queries in a timely and professional manner
• Maintain accurate supplier records, including bank details and payment terms
• Prepare bi-weekly payment runs for overhead suppliers
• Support month-end close through reconciliation of overhead supplier statements and accruals/prepayments where required
• Work closely with budget holders across departments to resolve invoice queries and ensure correct cost allocation

Media Accounts Payable

• Process media owner invoices, matching to POs and bookings received via Kefron
• Ensure accuracy of media owner invoices matching to buy costs posted within our media system Plato and our financial system NetSuite
• Reconcile media owner statements and investigate discrepancies
• Escalate media invoice queries to AP Manager and Transactional Finance Director and relevant internal teams
• Support mid-month and end-of-month reconciliations of assigned media owners
• Ensure media payments are made accurately and in line with contractual terms

General

• Support continuous improvement of AP processes and controls
• Assist with ad hoc finance tasks and projects as required
• Build strong working relationships with internal teams, media owners, and suppliers
• Work to embody the Talon values and behaviors to maintain the best possible culture throughout Talon
• Participate in projects and initiatives that support Talon’s commitment to positive social and environmental causes

WHAT WE\'RE LOOKING FOR_

• Confident communicator, comfortable liaising with both finance and non-finance stakeholders
• Proactive approach to resolving queries and improving processes
• A collaborative team player with a positive, can-do attitude
• Ability to prioritize effectively and meet multiple deadlines in a fast-paced agency environment
• Strong organizational skills with the ability to manage a high volume of invoices across different cost types
• High attention to detail and accuracy

AS WELL AS_

• Proven experience in an Accounts Payable role
• Experience processing both overheads and/or high-volume supplier invoices
• Media industry experience or experience in a high-volume transactional environment is highly desirable
• Experience reconciling supplier statements and managing queries

OUR TEAM_

Finance is a key function within the Talon group, focusing wholly on delivering best in class financial services, ensuring all agencies, media owners and clients are serviced to the best of our abilities. Our team has grown to ensure we continue delivering on our deadlines and hitting targets. With offices opening in various regions across the world, it’s an exciting time to join our team.

WHY US_

“The best thing about working at Talon is the space, time and expertise I’ve been given over the years to grow and develop my skills.” Client Director at Talon

OUR VALUES AND HOW WE WORK TOGETHER_

WE ARE BOLD_

As industry provocateurs and pioneers, we respectfully challenge the status quo, take pride in our people, big ideas and partnerships.

• We challenge respectfully
• We lead the way

WE ARE HUMAN_

We are a diverse collective of changemakers who value respect, fairness, and integrity and expect the same in return.

• We value collaboration and togetherness
• We are empathetic

WE ARE SMART_

Our trailblazing spirit and learning centric culture ensures our knowledge provides maximum value to each other and our clients.

• We grow and learn
• We are trusted
• We are mission possible

Talon is an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment where all individuals can thrive. We seek to employ and develop a workforce representative of the markets that we serve and brands that we represent.

*Dependent upon experience, the salary for this role can range from $65,000- $75,000*