Accounts Payable Specialist

KHAITE; New York (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

An established industry player is seeking an Accounts Payable Specialist to join their dynamic team. This role is pivotal in supporting the financial operations of a growing luxury brand, ensuring accuracy and timeliness in all payables. The ideal candidate will thrive in a collaborative environment, managing vendor relationships and maintaining compliance with internal controls. With a focus on creativity and integrity, this company offers a unique opportunity to contribute to a brand that values both craftsmanship and innovation. If you're passionate about finance and ready to make an impact, this position is perfect for you.

Benefits

Medical, Dental, and Vision Programs

Company Bonus Plan

Employee Discounts

401k Plan with Employer Match

Qualifications

• 3+ years of experience in Accounts Payable.
• Strong understanding of accounting principles and financial controls.

Responsibilities

• Manage the accounts payable process from invoice intake to payment execution.
• Reconcile AP subledger to the general ledger and perform month-end close.

Skills

Accounts Payable Management

Analytical Thinking

Communication Skills

Organization

Time Management

Education

Bachelor’s Degree in Accounting

Tools

Microsoft Excel

AP Automation Tools

Job description

KHAITE is a way of looking at the world. Shaped by formative encounters, cultural touchstones, and secret desires, this point of view comes to life through womenswear and accessories that find confidence in contrast. Each piece proposes a fresh balance of opposing elements- masculine and feminine, strength and softness, structure and fluidity- while embodying a signature sensuality and ease.

Founded in 2016 by creative director Catherine Holstein and based in New York, KHAITE evolves with each season, building upon a foundation of robust yet polished items distinguished by exceptional materials, exquisite craftsmanship, and subtle yet striking details.

ABOUT THE OPPORTUNITY

We are looking for an Accounts Payable Specialist to join the KHAITE team. This role will report to the Controller and will be based out of the NYC HQ offices. This role will support the end-to-end AP process at KHAITE. This role will play a critical part in supporting day-to-day financial operations, ensuring accuracy and timeliness in all payables, while partnering cross-functionally to also support the needs of a growing luxury brand.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Support with the accounts payable process—from invoice intake and coding to approvals and payment execution.
• Manage relationships with key vendors and internal stakeholders; ensure timely and accurate payments.
• Maintain the integrity of AP records and documentation; ensure compliance with internal controls and policies.
• Reconcile AP subledger to the general ledger and perform month-end close procedures.
• Support budgeting and cash flow forecasting by preparing weekly AP reporting and disbursement schedules.
• Assist with annual audit requests related to payables.
• Collaborate with production, operations, and merchandising teams to ensure proper invoice matching and issue resolution.
• Support the expense reimbursement and credit card reconciliation process.

SKILLS & REQUIREMENTS

Interpersonal Skills:

• Highly organized with an ability to prioritize and manage multiple deadlines and job assignments
• Strong communication skills (written and verbal) and a collaborative mindset
• Strong ability to think analytically
• Ability to multi-task

Education/Experience:

• 3+ years of experience in Accounts Payable
• Bachelor’s Degree in Accounting
• Strong understanding of accounting principles and financial controls
• Proficient in accounting systems, Microsoft Excel, and AP automation tools

Please note: This job description does not list all the duties of the job. Employees may be asked by management to perform other duties. The employer has the right to revise this job description at any time.

OUR VALUES

• Creativity ~ We are always imagining, never imitating.
• Integrity ~ We do the right thing.
• Kindness ~ We value people and their ideas, so we act and speak with compassion.
• Agility ~ We move with intention, flexibility, and speed to stay ahead.
• Tenacity ~ We are insatiable. Our drive is relentless.

WE OFFER

The salary range is $60,000-70,000. The rate of pay offered will be dependent upon the candidates' relevant skills and experience. Other benefits include medical, dental, and vision programs, a company bonus plan, employee discounts and perks, a 401k plan with employer match, and other ancillary benefits.

KHAITE is an equal opportunity employer. We want to offer an inclusive environment of mutual respect where we welcome diversity and all our employees feel included, developed, and heard. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. KHAITE recruits and recognizes all types of talent and singularities.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

New York Pay Range

$60,000 - $70,000 USD

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