Accounts Payable Specialist

Bob's Red Mill; Milwaukie (OR); Hybrid; USD 38,572 - 44,083; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401k

Profit Sharing

ESOP

Paid Holidays & Vacation

Employee Assistance Program

Tuition Reimbursement

Childcare Discounts

Job summary

Bob’s Red Mill is seeking an Accounts Payable Specialist to manage daily AP tasks including invoice review, coding, posting, and payments. You’ll collaborate across departments to ensure timely processing and maintain vendor relationships.

Ideal candidates have 2+ years AP experience, an associates degree in business or accounting, and strong GAAP/ERP proficiency. Remote work may be available with on-site expectations at HQ.

Qualifications

• 2 or more years of accounts payable experience.
• Associate degree in business or accounting or equivalent.
• Any combination of education and experience providing necessary skills.

Responsibilities

• Receive and review invoices for compliance and proper processing.
• Research and resolve invoice and PO discrepancies.
• Process and audit freight carrier invoices with correct coding.
• Code and enter invoice amounts into the ERP system.
• Assist with employee reimbursement requests using SAP Concur.
• Assist with processing expenditures from multiple company credit cards.
• Respond to vendor inquiries and maintain relationships.
• Serve as backup in processing payments.
• Maintain knowledge of ERP modules and follow policies.

Skills

Invoice review

Attention to detail

Data entry

GAAP knowledge

ERP systems

Excel

Communication skills

English proficiency

Education

Associate degree in business or accounting

Tools

SAP Concur

ERP software

Job description

Description

Department: Accounting

Location: World Headquarters

Compensation: $28.00 - $32.00 / hour

Department: Accounting

Location: On-site

Shift: Day; Monday - Friday

Wage: $28.00 - $32.00/Hr. based on experience

Company Overview: At Bob’s Red Mill, we inspire joy with wholesome foods. Since 1978, we have been leading the natural foods industry by providing our customers with good food that makes them feel great. Wholesome means ensuring our food is of the highest quality, empowering and supporting our diverse group of employee owners, respecting our planet, and bettering our communities. We believe that joy is for everyone.

Position Overview: The Accounts Payable Specialist is responsible for daily activities related to accounts payable transactions, including matching, coding, posting, reporting, auditing, maintaining vendor relationships, processing payments, and filing.

Key Responsibilities

• Receives and reviews invoices, verifying compliance with organizational policies, and seeking additional information as needed to ensure proper processing.
• Researches and resolves concerns or discrepancies associated with processing invoices and purchase orders.
• Processes and audits freight carrier invoices, using proper coding and routing for approval.
• Codes and enters invoice amounts into the company’s ERP software system.
• Assists with processing employee reimbursement requests using the SAP Concur reporting system and auditing for compliance with company travel policy.
• Assists with processing expenditures from multiple company credit card accounts and ensures compliance with company purchasing policy.
• Responds to inquiries from vendors.
• Ensures effective inter-departmental relationships and timely resolution of issues when working with Purchasing, vendors, and vendor credit departments.
• Serves as backup for processing payments.
• Maintains a working understanding of relevant ERP modules.
• Complies with all company policies and procedures and operates all equipment in a safe and food-safe manner.
• Complies with Bob’s Red Mill food safety policies and procedures including adherence to FDA regulations, Safe Quality Food (SQF) Standards, and Good Manufacturing Practices (GMPs).
• Responsible for reporting food safety and quality concerns to Supervisors and/or Department Manager.
• Performs other duties and tasks as assigned.

Supervisory Responsibilities

• None.
• This position reports to the Accounting Manager.

Skills, Knowledge and Expertise

Knowledge, Skills, and Abilities

• Ability to read and interpret invoices, statements, and other requests for payment.
• Possesses effective communication skills, both verbal and written.
• Skilled in paying close attention to detail.
• Ability to perform accurate and timely data entry.
• Ability to balance multiple needs and priorities.
• Ability to stay organized and meet deadlines.
• Familiar with GAAP and best practices.
• Proficient in understanding ERP systems and associated logic.
• Effective time management skills.
• Ability to work independently and in collaboration with others.
• Skilled in using Microsoft 365, including Word, Excel, PowerPoint, and Outlook.
• Familiar with accounting software.
• Ability to read, understand, and communicate information effectively in English with professional proficiency.
• Demonstrates Respect, Teamwork, Accountability, and Determination.
• Ability to work in an environment where exposure to potential food allergens is or may be present.

Education and Experience

• 2 or more years of accounts payable experience, AND
• Associate degree in business, accounting, or similar field; OR
• Any combination of education and additional years of experience that provides the necessary skills, knowledge, and ability to perform assigned tasks.

Physical Demands

• Position requires the ability to sit for up to approximately two hours at a time.
• May be required to lift items weighing up to 25 pounds.

Work Environment

• The primary environment for this position is in an office setting. There are no adverse conditions associated with this position.
• Remote work may be available as an option.
• Employees will be exposed to common food allergens.

Benefits

We believe taking care of our community starts with giving our employee owners the resources to take care of their physical, mental, financial, and future well-being by offering a leading benefits package.

• Medical, Dental, and Vision Insurance
• 401k
• Profit Sharing Program
• Employee Stock Ownership Program (ESOP)
• Paid Holidays & Vacation
• Employee Assistance Program – counseling, legal issue support, financial guidance, and more.
• Tuition Reimbursement
• Childcare Discounts
• And MORE!

Purpose

To inspire joy with wholesome foods.

Values

Respect, Teamwork, Accountability, Determination

Our success begins and ends with our people. We embrace diverse perspectives and value unique human experiences. We are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business. Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.