Accounts Payable Specialist

Trek Travel; Madison (WI); Hybrid; USD 52,000 - 70,000; Full time

Benefits offered by this job

Health care

Dental and vision insurance

Flexible Spending Accounts (FSA)

Short Term/Long Term Disability

Life Insurance

Parental Leave

401(k) with company match

Paid Time Off

Volunteer Time Off

Paid Holidays

Flexible schedules

Employee discounts

Job summary

Trek Travel in Madison, Wisconsin is hiring an Accounts Payable Specialist to join the Accounting team and manage invoices and payments to ensure accurate, timely transactions. The role involves processing domestic and European vendor payments, supporting month-end close, and maintaining AP processes with strong attention to detail.

For best fit, an Associate's degree in Accounting or 3+ years in bookkeeping, proficiency with Excel and Office, and a proactive, team‑oriented mindset are expected;

Qualifications

• Associates degree in Accounting or 3+ years of relevant experience.
• Experience in bookkeeping or accounting work.
• Proficiency with Microsoft Office Suite and strong Excel skills.
• Hands-on experience with AI tools in daily work and curiosity about AI learning.
• Strong deductive reasoning, analytical thinking and problem-solving skills.

Responsibilities

• Perform daily financial transactions including verification and coding of invoices.
• Process domestic and European vendor payments in a timely manner.
• Support accounts payable processes including W-9, sales and use taxes.
• Interact with domestic and European departments on vendor transactions and payments.
• Assist with month-end close and process improvement initiatives.

Skills

Analytical thinking

Problem-solving

Communication skills

Attention to detail

Ability to learn and adapt

Education

Associate's degree in Accounting

3+ years of relevant accounting experience

Tools

Microsoft Office Suite

Microsoft Excel

Job description

Trek Travel provides global cycling, hiking, and walking vacations of a lifetime with the goal of helping more people actively explore and experience the world. In the Accounts Payable Specialist role, you will work closely with the Accounting team to manage and process invoices and payments to ensure timely and accurate financial transactions. The Accounts Payable Specialist role will have the opportunity to add value to the accounting department, while being exposed to various parts of the business.

This is your opportunity to join the Trek Travel team and help shape the guest experience behind the scenes.

POSITION RESPONSIBILITIES INCLUDE, BUT NOT LIMITED TO:

• Performing daily financial transactions including verification and coding of invoices
• Processing domestic and European vendor payments in a timely manner
• Supporting the company commercial card maintenance, approval and reconciliation process
• Interacting with domestic and European departments to discuss vendor transactions and payments
• Working closely with Business Analysts and Trip Designers to review trip costs
• Ensuring compliance with accounts payable processes (e.g. W-9, sales and use taxes)
• Reconciling related AP balance sheet accounts
• Processing and filing annual 1099 forms
• Additional projects as needed (e.g. supporting month-end close or process improvement initiatives)

WHAT ELSE WE’D LIKE TO SEE FROM YOU:

• An Associates degree in Accounting or 3+ years of relevant experience
• Experience in Bookkeeping or Accounting work
• You are proficient with Microsoft Office Suite and have strong Microsoft Excel skills
• You have hands‑on experience using AI tools in your daily work, are genuinely curious about AI learning, and enjoy exploring new AI systems, testing out use cases, and sharing what you discover with the team
• You bring strong deductive reasoning, analytical thinking, and problem‑solving skills, along with sharp attention to detail
• You are committed to accuracy, reliability, efficiency, deadlines and organization
• You rock a positive, solution‑oriented attitude and always ask "How can I help?"
• You communicate clearly in writing and on the phone
• Your motivation drives you as you volunteer for new challenges without wanting to be asked
• When things change, you can roll with the punches and think well on your feet
• You exude fun and flexibility while contributing to the overall success of your team
• Availability to work 40 hours/week during regular business hours (Monday-Friday, 8 AM - 5 PM)

TREK TRAVEL OFFERS:

• A fast pace, casual, fun and flexible company culture where initiative and pro‑activity are highly valued
• Competitive health care
• Dental and vision insurance
• Flexible Spending Accounts (FSA)
• Short Term/Long Term Disability
• Life Insurance
• Paid Parental Leave
• 401(k) with company match
• Competitive Paid Time Off and Volunteer Time Off package
• Paid Holidays
• Flexible schedules
• Reward program for sustainable commuting to the office
• Employee discounts and outdoor industry discounts

At Trek Travel, we think outside the box, continuously improve, encourage feedback, and give it all we have, all the time, no exceptions. This is a full‑time position and is eligible for Trek Travel’s competitive benefits package. This position is based in Madison, Wisconsin with the flexibility to work remotely and reports to the CFO. Interest in the active travel industry is beneficial, but not required.

If you have what it takes to join our team and the desire to help shape Trek Travel's future, we wish you the best of luck and look forward to your application!