Accounts Payable Specialist

Family & Childrens Center; La Crosse (WI); On-site; USD 24,796 - 27,552; Part time

Benefits offered by this job

Flexible schedule

Supportive team

Non-profit stability

Life insurance

Employee Assistance Program

Paid time off

Culture & values

Community impact

Job summary

Family & Children's Center in La Crosse, WI is seeking a detail-oriented Part-Time Accounts Payable Specialist to join our Finance team. In this role you will process invoices, code to GL accounts, prepare checks, reconcile statements, and assist with audits and grant reporting.

We offer a flexible part-time schedule, a supportive non-profit environment, and employer-paid life insurance and EAP. Strong organizational and communication skills are essential.

Qualifications

• High school diploma or equivalent.
• Experience in accounts payable, accounting, nonprofit finance, bookkeeping, or related fields.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Experience with Microsoft Excel and Word, Gmail, and accounting software (Sage 100 is a plus).
• General ledger coding experience preferred.
• Collaborative attitude and initiative.

Responsibilities

• Process accounts payable invoices and payments accurately and on schedule.
• Code invoices to the appropriate general ledger accounts.
• Prepare and print agency checks, reimbursements, and vendor payments.
• Reconcile monthly credit card statements and vendor accounts.
• Maintain vendor records, including W-9 documentation and tax-exempt information.
• Follow up on outstanding stale-dated checks.
• Assist with grant reporting by compiling invoices and supporting documentation.
• Support purchasing activities for agency departments.
• Maintain office supply inventory and coordinate ordering and distribution.
• Assist with audit preparation, reconciliations, and other accounting projects as needed.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Multitasking

Microsoft Excel

Microsoft Word

Gmail

General ledger coding

Education

High school diploma or equivalent

Tools

Sage 100

Job description

Job Details Job Location: Legal Address - La Crosse, WI 54603 Position Type: Full Time Education Level: High School Diploma/GED Salary Range: $18.00 - $20.00 Hourly Job Shift: Day Job Category: Accounting Numbers matter. People matter more.

At Family & Children's Center (FCC), every invoice processed, payment issued, and detail managed helps ensure children, families, and individuals throughout our communities receive the care and support they deserve.

We're looking for a detail-oriented, organized, and dependable Part-Time Accounts Payable Specialist to join our Finance team in La Crosse, Wisconsin. If you enjoy working with numbers, take pride in accuracy, and thrive in a collaborative environment, we'd love to meet you.

What You'll Do

• Process accounts payable invoices and payments accurately and on schedule
• Code invoices to the appropriate general ledger accounts
• Prepare and print agency checks, reimbursements, and vendor payments
• Reconcile monthly credit card statements and vendor accounts
• Maintain vendor records, including W-9 documentation and tax-exempt information
• Follow up on outstanding stale-dated checks
• Assist with grant reporting by compiling invoices and supporting documentation
• Support purchasing activities for agency departments
• Maintain office supply inventory and coordinate ordering and distribution
• Assist with audit preparation, reconciliations, and other accounting projects as needed.

Why You'll Love Working at FCC

When you join Family & Children's Center, you become part of a mission-driven organization that has been making a difference in our communities for generations. We believe every employee contributes to improving lives, regardless of their role.

• Flexible part-time schedule
• Supportive, collaborative work environment
• Stable non-profit organization with a long-standing positive community reputation
• 100% employer-paid life insurance with other supplemental benefit options
• 100% employer-paid Employee Assistance Program for you and your immediate family
• Vacation and sick time accruals - even for part-time staff!
• Professional, team-oriented culture that values integrity, respect, and service
• Opportunity to make a meaningful impact in our communities while completing your work behind-the-scenes!

QualificationsWhat We're Looking For

• High school diploma or equivalent
• Experience in accounts payable, accounting, non-profit finance, bookkeeping, customer service, healthcare, insurance, revenue cycle, or a related field
• Excellent organizational skills and exceptional attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• Experience with Microsoft (Excel and Word), Gmail, and accounting software (Sage 100 experience is a plus!)
• General ledger coding experience preferred
• A collaborative attitude and willingness to take initiative

Join Our Team!

Family & Children's Center is an Equal Opportunity Employer.