Accounts Payable Specialist

Abbott (abbottcareers2 board); Illinois; On-site; USD 51,000 - 101,000; Full time

Job summary

Abbott in Lake Bluff, IL, is seeking an Accounts Payable Coordinator to process and oversee invoice batches, generate reports, and respond to supplier inquiries. The role supports monthly reconciliations, issue resolution, and collaboration with procurement and accounting teams.

Requires 1–3 years in AP/Finance, an Associate's degree or 60+ hours of coursework, and proficiency in Microsoft Office and SAP Financials. Onsite role in IL with standard hours and travel as needed.

Qualifications

• Experience Required: 1-3 years of Accounts Payable, Treasury or Finance experience in a large, decentralized organization.
• Advanced Microsoft Office skills, including Excel, Word, and PowerPoint.
• Knowledge of SAP Financials or other enterprise financial system.
• Education Required: Associate's degree in accounting, Business Administration, or other Finance related major; or 60+ hours of post-secondary education is required.
• This is an onsite role at Abbott location in IL; not remote.

Responsibilities

• Respond to escalated vendor, division, or other key partner inquiries related to invoicing and payment processing issues.
• Serve as a liaison to Abbott divisions, performing monthly, quarterly, and annual reconciliations of supplier accounts, statements, purchases, and payments as requested.
• Communicates with supplier accounts receivable and all layers of accounting staff to address disputes, escalating urgent issues to management.
• Document repetitive PO errors, work with Procurement to establish root causes which result in errors; offer solutions to resolve disputes and implements corrective actions with guidance from management.
• Assist suppliers with resolving purchase order and invoice exceptions and discrepancies.
• Perform quality control related to invoice processing; provide feedback to third-party processor.
• Review and evaluate the invoice aging report; ensure timely distribution to stakeholders and partners.
• Support customer service by assisting the help desk; resolve critical escalations and provide feedback regarding invoice issue resolution as needed.
• Perform other duties as assigned.

Skills

Excel

PowerPoint

Microsoft Office

Education

Associate's degree in accounting or related field

Tools

SAP Financials

Job description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 122,000 colleagues serve people in more than 160 countries.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You'll also have access to:

• Career development with an international company where you can grow the career you dream of.
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with a high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor's degree.
• A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

Our location in Lake Bluff, IL, currently has an opportunity for an Accounts Payable Coordinator.

Under general supervision, the Accounts Payable Coordinator will process and/or oversee the processing of various types of invoice batches. Produce and review invoice and purchase order (PO) reports to assist with issue resolution; ensuring the invoice aging report is distributed to key partners. Respond to supplier and divisional inquiries, reconciling invoice statements, and resolving invoice issues.

WHAT YOU'LL DO

• Respond to escalated vendor, division, or other key partner inquiries related to invoicing and payment processing issues.
• Serve as a liaison to Abbott divisions, performing monthly, quarterly, and annual reconciliations of supplier accounts, statements, purchases, and payments as requested.
• Communicates with supplier accounts receivable and all layers of accounting staff to address disputes, escalating urgent issues to management.
• Document repetitive PO errors, work with Procurement to establish root causes which result in errors; offer solutions to resolve disputes and implements corrective actions with guidance from management.
• Assist suppliers with resolving purchase order and invoice exceptions and discrepancies.
• Perform quality control related to invoice processing; provide feedback to third-party processor.
• Review and evaluate the invoice aging report; ensure timely distribution to stakeholders and partners.
• Support customer service by assisting the help desk; resolve critical escalations and provide feedback regarding invoice issue resolution as needed.
• Perform other duties as assigned.

EDUCATION AND EXPERIENCE, YOU'LL BRING

• Experience Required: 1-3 years of Accounts Payable, Treasury or Finance experience in a large, decentralized organization.
• Advanced Microsoft Office skills, including Excel, Word, and PowerPoint.
• Knowledge of SAP Financials or other enterprise financial system.
• Education Required: Associate's degree in accounting, Business Administration, or other Finance related major; or 60+ hours of post-secondary education is required.
• Misc: This is an onsite role at Abbott location in IL This is not a remote role/opportunity.

Abbott is an Equal Opportunity Employer, committed to employee diversity.

The base pay for this position is $50,700.00 - $101,300.00 In specific locations, the pay range may vary from the range posted.

JOB FAMILY

Accounting & Reporting

DIVISION

IFO International Finance

LOCATION

• United States > Abbott Park : AP52

ADDITIONAL LOCATIONS

• United States > Chicago : Willis Tower Building 233 S Wacker Dr.

WORK SHIFT

Standard

TRAVEL

Yes, 5 % of the Time

MEDICAL SURVEILLANCE

Not Applicable

SIGNIFICANT WORK ACTIVITIES

• Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)
• Keyboard use (greater or equal to 50% of the workday)

Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.

EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf

EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf