Accounts Payable Specialist

Regis University; Greer (SC); On-site; USD 42,000 - 54,000; Full time

Job summary

Regional Finance in Greer, SC is seeking an Accounts Payable Specialist to accurately process invoices, verify payment documentation, resolve discrepancies, and ensure vendors are paid correctly and on time while maintaining company policies.

Duties include coding invoices, handling exceptions, processing rent payments and refunds, transmitting ACH payments, preparing checks, and assisting with year-end 1099s.

Qualifications

• High school diploma or equivalent.
• 1–2 years Accounts Payable processing experience.
• Proficiency in Excel and 10-key entry.
• Strong written and verbal communication skills.
• Ability to prioritize in a fast-paced, growth-oriented environment.

Responsibilities

• Process invoices and code them for approval.
• Submit invoices and research exceptions.
• Import/export batch files for AP workflows.
• Process monthly rent payments to landlords.
• Handle insurance and compliance refunds.
• Transmit ACH payments and print checks.
• Ensure checks carry proper signatures and are mailed.
• Communicate with vendors to resolve discrepancies.

Skills

Excel

10 key / data entry

Communication

Team player

Prioritize tasks

Education

High school diploma

AS degree in accounting

Tools

Prologue

AvidXchange

Job description

Take your career to the next level! In the last few years our goal has been expansion, creating growth opportunities for many of our team members. Not only are we serious about growth, but we are also serious about helping our customers during hard financial times.

We take pride in providing solutions and offering a helping hand, not only to our customers but also to the communities we serve. As we continue to expand and grow into a national leader in consumer financing, we invite you to consider joining our team.

If you’re passionate about making a meaningful impact in people’s lives and bringing a personal touch to finance, we’d love to have you on board!

Job Purpose

The primary role of the Accounts Payable Specialist is to accurately process invoices, verify payment documentation, resolve discrepancies, and ensure vendors are paid correctly and on time while maintaining compliance with company policies and internal controls.

Duties and Responsibilities

• Upload, enter and code invoices into system to route to appropriate departments for approval.
• Submit or research invoices in exceptions queue.
• Importing and exporting of batch files.
• Process monthly rent payments to landlords.
• Process insurance and compliance refunds.
• Process weekly check run (including transmitting ACH payments, printing checks, and uploading Avidpay file).
• Ensure checks have appropriate signature and prepare for mailing.
• Maintain and monitor emails received through shared mailbox daily.
• Process internal check requests received through JIRA tickets.
• Professionally communicate with vendors to resolve payment discrepancies and provide payment status.
• Assist internal departments and branches with invoice inquiries or questions.
• Assist with yearly 1099 process, audit requests, and adhoc reports.
• Assist Accounting staff with accrual of post-close invoices for month end.

Minimum Qualifications

• High school diploma or equivalent.
• 1 to 2 years of Accounts Payable processing experience or related role.
• Proficiency in Microsoft Excel and 10 key/data entry required.
• Professional written and verbal communication and interpersonal skills required.
• Ability to prioritize assignments, deal with interruptions, and meet deadlines in a fast paced and growth-oriented environment.
• Team player.

Preferred Qualifications

• AS Degree in Accounting or similar field.
• Minimum of 3 to 5 years of Accounts Payable processing invoices at high volume.
• Experience with Prologue or AvidXchange a plus.
• Financial services industry experiences.
• Multi-business unit experience.
• Proactive mindset with trouble-shooting, problem resolution, and follow through skills.

Critical Competencies

• Excellent organizational skills with the ability to prioritize and handle multiple tasks and responsibilities simultaneously
• Detail oriented
• Analytical
• Able to work with minimal supervision

If you are a job applicant who resides in the state of California, please review our California Employee Privacy Policy at the following link: https://regionalfinance.com/wp-content/uploads/2022/11/UPDATED-Employee-Privacy-Policy-11.2022.pdf

Regional is an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, national origin, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, transgender status, age, disability, genetic information, veteran status, uniform service, or any other characteristic protected by applicable law (“Protected Characteristics”). Regional’s policy of non-discrimination applies to all phases of the employment process and relationship, including, but not limited to, recruitment and selection; compensation and benefits; professional development and training; promotions and opportunities; transfers; social and recreational programs; layoff; and terminations.