Accounts Payable Specialist

KeHE Distributors, LLC; Elkton (MD); On-site; Full time

Job summary

Join a forward-thinking company that values good people working together for a common good. As an Accounts Payable Specialist, you will play a crucial role in ensuring accurate processing of vendor invoices and maintaining strong relationships with internal and external customers. This position offers a supportive environment where your contributions will directly impact the company's success. With a commitment to employee well-being and a people-first culture, this is an exciting opportunity to grow your career in the dynamic field of finance and accounting. If you're ready to make a difference, we want to hear from you!

Benefits

Health/Rx insurance

Dental insurance

Vision insurance

Flexible spending accounts

401(k)

Paid time off

Paid sick time

Short term disability coverage

Long term disability coverage

Employee stock ownership

Qualifications

• 1+ years of experience in accounts payable or related field.
• Proficiency in Microsoft Office and basic data entry skills.

Responsibilities

• Match invoices with purchase orders and ensure timely payment processing.
• Communicate with vendors regarding payment disputes and invoice issues.

Skills

Basic data entry

10-key skills

Word processing

Mathematical skills

Excellent grammar

Verbal and writing skills

Analytical skills

Interpersonal skills

Education

High School diploma or GED equivalent

Tools

Microsoft Office

AS400

J.D. Edwards

Job description

Why Work for KeHE?

• Full-time
• Pay Range: $17.39/Hr. - $23.00/Hr.
• Shift Days: , Shift Time:
• Benefits after 30 days
  • Health/Rx
  • Dental
  • Vision
  • Flexible and health spending accounts (FSA/HSA)
  • Supplemental life insurance
  • 401(k)
  • Paid time off
  • Paid sick time
  • Short term & long term disability coverage (STD/LTD)
  • Employee stock ownership (ESOP)
  • Holiday pay for company designated holidays

Overview

Good people, working with good people, for our common good.

Sound good?

KeHE-a natural, organic, specialty and fresh food distributor-is all about "good" and is growing, so there's never been a more exciting time to join our team. If you're enthusiastic about working in an environment with a people-first culture and an organization committed to good living, good food and good service, we'd love to talk to you!

Primary Responsibilities

The Accounts Payable Specialist will match original invoices and requests for payment with internal purchase orders, receiving paperwork, or other supporting documentation, such as appropriate authorization and approval to pay. They will also perform calculations to determine appropriate payment schedules and amounts, and make modifications as necessary. Ensure supporting documentation is provided timely in preparation for check processing.

Essential Functions

• Review and process trade and/or expense vendor invoices for payment. Responsible for the communication, escalation, and resolution of exception invoices, payment disputes, and preparation and entry of invoice or MCB chargeback repayment requests.
• Receive and review purchase orders, check requests, and/or other related documentation for completeness and compliance with financial policies, procedures, and contractual requirements.
• Match original invoices and requests for payment with internal purchase orders, receiving paperwork, or other supporting documentation; perform calculations to determine appropriate payment schedules and amounts, and make modifications as necessary. Ensure all supporting documentation is provided timely upon request and in preparation for check processing.
• Review voucher entry for accuracy prior to posting the batch for payment.
• Support workflow efficiencies and adherence to internal controls, policies and procedures to provide ongoing feedback to management, while making recommendations for corrective action or process improvement opportunities.
• Proactively communicate with the A/P Lead and A/P Supervisor regarding the status and resolution of outstanding invoices, disputed payments, and exception invoice processing issues.
• Promote, develop, and enrich internal and external customer relationships.
• Accurately prepare voucher adjustments for approval and entry into the A/P system.
• Must maintain good attendance.
• Maintain safe work practices.
• Maintain safeguards of confidential company information.
• Other duties and special projects as requested.

Minimum Requirements

• High School diploma or GED equivalent required.
• A minimum of one (1) year experience.
• Basic data entry, 10-key and word processing skills including proficiency with Microsoft Office required.

Qualifications / Additional Skills / Aptitude

• Knowledge of AS400, J.D. Edwards preferred.
• Knowledge of general accounting and standard accounts payable procedures, policies and standards.
• Technical aptitude for working with various financial systems and software.
• Excellent mathematical skills.
• Excellent grammar, verbal and writing skills.
• Excellent analytical skills, resourceful and well organized.
• Good telephone skills.
• Comfortable performing multi-faceted tasks in conjunction with day to day activities.
• Excellent interpersonal skills, ability to get along with diverse personalities, tactful and flexible.
• Functions well in a team environment.

Requisition ID

2025-26242

Equal Employer Opportunity Statement

KeHE Distributors provides equal employment opportunities to all employees and applicants for employment and prohibits all forms of discrimination and harassment on the basis of race, color, religion or faith, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training as well as the administration of all Human Resources and Talent Acquisition processes.