Accounts Payable Specialist

State of Iowa - Executive Branch; Des Moines (IA); Hybrid; USD 42,000 - 58,000; Full time

Benefits offered by this job

Health benefits start after 30 days

Vacation and sick leave accruals

IPERS retirement system with employer

Deferred compensation (457/401A) with

Professional training opportunities

Family friendly environment

Employee discounts

Hybrid telework opportunities

Onsite gym facilities

Job summary

Iowa Department of Natural Resources in Des Moines seeks a detail‑oriented Accounts Payable Specialist to process expenditure claims and audit PCard statements. The role supports budget and finance teams and ensures compliance with state procurement rules.

The position emphasizes timely, accurate data entry into the Iowa Advantage system and effective communication with staff, vendors, and supervisors. Hybrid telework is possible with supervisor approval.

Qualifications

• Graduation from high school or GED equivalency with four years of clerical accounting experience.
• Alternative: post-high school accounting curriculum with 20+ semester hours.

Responsibilities

• Review, audit, code and enter expenditure claims for payment into Iowa Advantage.
• Receive, audit, and track all PCard statements and documentation.
• Review, reconcile and enter department receipts into Iowa Advantage.
• Respond to inquiries from field staff, vendors, and internal staff regarding payments, policy or receipts.

Skills

GAAP knowledge

Communication skills

Integrity

Customer focus

Team player

Attention to detail

High productivity

Computer skills

Flexibility

Problem solving

Interpersonal skills

Self-management

Accountability

Common sense

Education

High school diploma or GED + 4 years accounting experience

Job description

The Iowa Department of Natural Resources, Budget & Finance Bureau, is seeking a customer service focused, team oriented individual, who is interested in demonstrating those skills to help further the Department’s mission.

The Department’s field staff work to conserve and enhance our natural resources and in doing so, procure goods and/or services resulting in expenditure claims. We are looking for an individual who will play a pivotal customer service role to ensure the timely and accurate processing of department expenditure claims. This Accounts Payable Specialist position, an Accounting Technician 2, will also receive and audit all incoming PCard statements and accompanying documentation to ensure procurement and documentation compliance.

In addition, this position will assist with the daily reconciliation and entry of department cash receipts in the state of Iowa financial system, Iowa Advantage.

This position must demonstrate high attention to detail in order to properly audit, reconcile and enter expenditures and receivables into the State of Iowa payment systems, Iowa Advantage. The Accounts Payable Specialist must also demonstrate timely and effective communication with fellow budget and finance team members, as well as internal DNR customers, supervisors, vendors and other agency staff.

Essential Functions

• Review, audit, code and enter expenditure claims for payment into state of Iowa financial system, Iowa Advantage. Communicate with field staff or supervisors as necessary.
• Receive, audit, and track all PCard statements and accompanying documentation. Communicate with cardholders as necessary. Upload PCard payments.
• Review, reconcile and enter department receipts into the state of Iowa financial system, Iowa Advantage.
• Respond to inquiries in person, via phone or email from field staff, vendors, supervisors, and other agency staff, seeking payment, policy or receipt guidance.

Critical Job Competencies

Technical Competence- Accounting- Generally Accepted Accounting Principles (GAAP), Communication Skills, Integrity, Customer Focus, Team Player, Attention to Detail, High Productivity, Computer Skills, Flexibility, Problem Solving, Interpersonal Skills, Self-Management, Accountability, and Common Sense

What You Get From Us

• A competitive pay plan and rewarding work.
• Insurance benefits that start the first of the month following 30 days of employment.

(Premiums can start as low as $64/month for single and $210/month for family coverage).

• Separate vacation and sick leave accruals that start on the first day and can roll over annually.
• Nine paid holidays/year.
• Iowa Public Employee Retirement System (IPERS) retirement package with employer match.
• Optional deferred compensation (457/401A) plan with employer match.
• Professional training opportunities.
• Family friendly and professional work environment.
• Employee Discount Programs (vision, cellular, fitness, recreation, season passes, travel, counseling)
• The State’s total compensation package features benefits that are worth about 30% of your total compensation. For a list of additional benefits, please visit the DAS website for more information.
• Flexible work schedules (as approved by the supervisor).
• Opportunities for hybrid telework (as approved by the supervisor).
• Workout/Gym facilities available onsite at 6200 Park Ave.

Comments

The starting salary for new state (Executive Branch) employees is expected to be at the base of the pay range. Additional salary increases may occur after the first six months, and then annually (if applicable). The State’s total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation. Visit the DAS website for more benefit information.

DNR Application Tips

For more information about DNR Employment Opportunities and position specific notices, please visit the DNR Employment website.

The State of Iowa is an Equal Employment Opportunity Employer.

E-Verify and Right to Work

The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov.

Iowa DNR Mission

To conserve and enhance our natural resources in cooperation with individuals and organizations to improve the quality of life in Iowa and ensure a legacy for future generations.

Minimum Qualification Requirements

• Graduation from high school or G.E.D. equivalency and four years of clerical accounting experience which involved the compilation, tabulation, examination, verification or recording of financial, statistical or related fiscal programs using elementary bookkeeping principles and practices;
• OR
• the successful completion of a post-high school vocational/technical, business college, or area community college curriculum in accounting which included concentrated course work equivalent to twenty semester hours (or more) in accounting;
• OR
• an equivalent combination of education and experience, substituting one year of employment in clerical office work for each year of the required education;
• OR
• substituting the successful completion of thirty semester hours or the academic equivalent in a post high school Business, Accounting or closely related curriculum for each year of the required experience;
• OR
• any equivalent combination of qualifying education or experience;
• OR
• one year of experience as an Accounting Technician 1 in the State of Iowa classified service will be considered as qualifying;
• OR
• one year of work experience as an Accounting Clerk 3 in the State of Iowa classified service will be considered as qualifying.

For additional information, please click on this link to view the job description.