Budget Analyst 3

State of Iowa - Executive Branch; Des Moines (IA); Hybrid; USD 60,000 - 66,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off

IPERS Retirement Plan

Flexible Spending Accounts

Life Insurance

Professional development

Job summary

Iowa Vocational Rehabilitation Services (IVRS) in Des Moines, IA, is seeking a Budget Analyst 3 to join the IVRS Finance Division. The role focuses on preparing state, federal, and internal reports, budget analysis, and coordinating with management on funding changes.

The position offers hybrid work arrangements after six months, with a base wage of $30.57/hour ($63,585.60 annually). The department requires advanced degrees and several years of budget analysis experience within government

Qualifications

• Bachelor's degree in accounting, finance, or business administration is required.
• Master's degree in business administration or public administration is required.

Responsibilities

• Prepare monthly, quarterly, and annual reports for Division programs.
• Monitor and update budgeting information and reporting in accordance with federal/state guidelines.
• Lead discussions on budget changes during monthly budget review meetings.
• Collaborate to develop state and federal budgets and track funding levels.
• Update division accounting structure for new fiscal years and report formats.
• Provide projections for personnel costs, indirect costs, and operating costs.

Skills

Budget analysis

Fiscal management

Financial reporting

State government experience

Education

Bachelor's degree in accounting, finance, or business administration

Master's degree in business administration or public administration

Job description

Job Description

Iowa Vocational Rehabilitation Services (IVRS) is seeking a Budget Analyst 3 to join our team in our IVRS Finance Division in Des Moines, IA.

Position Details

• Location: 1000 E Grand Ave., Des Moines, IA
• Schedule: Full-time | Monday – Friday | 8:00 AM – 4:30 PM
• Work Flexibility: Hybrid telework and alternate schedules available after six months of employment and training has been completed.

Salary

New Hires will start at base starting wage $30.57/hour, $2,445.60 bi-weekly, $63,585.60 annually

Description Of Work

Prepare state, federal and internal reports on a monthly, quarterly or annual basis for all Division programs.

Programs Included

• Rehabilitation Service Administration (RSA)
• Social Security Administration (SSA) and federal financial reports
• IVRS Monthly Financial Status Reports by Federal Fiscal Year (FFY)
• Division Generally Accepted Accounting Principles (GAAP) Report for use in statewide Annual Comprehensive Financial Reports (ACFR)
• State Indirect Cost Allocation to General Fund (annual)
• State Quarterly Targeted Small Business Report. Information must be compiled into required formats

All information is verified for accuracy and reconciled to division accounting records with any discrepancies identified and corrected. Any modifications or changes to reporting regulations, guidelines or formats must be researched, analyzed and implemented to maintain compliance with federal and state guidelines and in accordance with grant parameters and budgets.

Recommend necessary changes in division policy, procedures or budgets to division management based on the changes made. Collaborate in development of state budget with division administrator, deputy division administrator, CFO, administrative services financial supervisor and Rehabilitation Services Bureau (RSB) management staff.

Request budgeting information from office supervisors and incorporate their requests into overall division budget for the State Fiscal Year. Recommend approval, denial or alternatives to office supervisor requests to division administrator, deputy administrator, CFO, RSB Bureau Chief, and administrative services financial supervisor.

Determine impact of budget changes based on analysis of past spending compared to current state and federal funding levels and collaborate with management staff to inform program within the fund/appropriation.

Serve as division lead on changes to Iowa Advantage Budget format and instruct Budget Analyst 2 on use of Iowa Advantage Budget application. Collaborate with administrative services financial supervisor to develop federal fiscal year budget for the IVRS Monthly Financial Status Report (FSR) or current federal fiscal year based on analysis of past spending compared to current state and federal funding levels.

During monthly Budget review meetings, lead the discussion of the FSR to update and inform other members of changes and impact of the changes on program delivery, staffing levels, funding levels and external customers. Recommend changes as needed for proper cash flow and compliance with grant requirements for IVRS federal awards.

In collaboration with Disability Determination Services (DDS) Division Administrator and medical and administrative services bureau chief, develop DDS spending plan (budget) based on instructions, guidelines and information provided by SSA Regional Office.

Provide current projections for personnel costs, indirect costs and ongoing operational costs for the federal fiscal year for inclusion in the plan. Monitor the plan monthly when compiling and submitting monthly reports and recommend any needed changes in budgeting strategies based on funding and spending levels to DDS division administrator and medical and administrative services bureau chief. Update division accounting structure for each new state fiscal year and federal fiscal years for tracking to ensure all reporting requirements are being met. Update accounting structure codes as needed for additional revenue or expenditure categories, as needed.

Calculate and update as needed salary and benefit cost projections for all division employees on a State Fiscal Year and Federal Fiscal Year basis.

In collaboration with the administrative service’s financial supervisor and Planning and DevelopmentTeam (PDT)Resource Manager, help maintain and update division sustainability model.

Serve as leader of division Contract Oversight and Review Experts Team (CORE). Team leader duties include setting agenda for monthly meetings; lead the meeting discussion; provide consultation and guidance to program and financial team members using OMB circulars, federal/state contracting guidelines and division contracting guide; facilitate monitoring of division contracting guide for updates; and provide team's input to division administrator and deputy administrator.

Annually RSA issues a re-allotment request, which requires IVRS to evaluate our ability to effectively earn and use federal funds for Basic Support and Supported Employment programs. Analyze programs and make recommendations to division administrator, deputy administrator, CFO and administrative services financial supervisor to request additional funds, request no change in funding levels or relinquish funds.

Other duties as assigned.

About The Agency

Iowa Vocational Rehabilitation Services (IVRS) operates within Iowa Workforce Development (IWD) and is dedicated to helping individuals with disabilities achieve independence through employment.

IWD is a statewide agency focused on connecting job seekers with opportunities and supporting employers in building strong, skilled workforces. Through Iowa WORKS centers and partner offices across the state, IWD delivers demand-driven workforce services that strengthen Iowa’s economy and communities.

Benefits Of Working For The State Of Iowa

• Health, Dental, and Vision Insurance
• Generous Paid Time Off- vacation, sick leave (no accrual cap), and nine paid holidays
• IPERS Retirement Plan plus optional deferred compensation savings
• Flexible Spending Accounts for medical and dependent care
• Life Insurance & Long-Term Disability Coverage
• Employee Assistance & Discount Programs
• Professional development and career growth opportunities

The State of Iowa participates in E-Verify; a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov .

No applicant seeking employment with the Iowa Department of Workforce Development can have a current, ongoing overpayment balance with Iowa Workforce Development without a payment plan in place.

Selected positions will be subject to a criminal background check.

Minimum Qualification Requirements

• Graduation from an accredited four-year college or university with a degree in accounting, finance, or business administration, and experience equal to three years of full-time work in professional level budget analysis or fiscal management.
• All of the following (a and b):
• Three years of full-time work experience in professional level budget analysis or fiscal management; and
• A total of four years of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university course work in accounting, finance, or business administration equals one year of full-time experience.
• All of the following (a, b, and c):
• Graduation from an accredited college or university with a master's degree in business administration or public administration; and
• Two years of full-time work experience in professional level budget analysis or fiscal management; and
• A total of four years of education and/or full-time experience (as described in number one), where twenty-four semester hours of accredited college or university course work in accounting, finance, or business administration equals one year of full-time experience.
• Current, continuous experience in the state executive branch that includes one year of full-time work as a Budget Analyst 2.