Accounts Payable Specialist

Related Affordable; Decatur (IL); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Paid time off

Total rewards package

401(k) & health benefits

Mental health resources

Fertility benefits

Donation matching

Job summary

Related Affordable is seeking a detail‑oriented AP Specialist to process accounts payable, manage payments, and support vendor onboarding across a hybrid work model. The role emphasizes accuracy, timely processing, and collaboration with Operations and Accounting teams.

Candidates should have 1+ years of AP experience, familiarity with Yardi/JD Edwards, and strong Excel skills. We offer comprehensive benefits, PTO, and opportunities for growth within a mission-driven affordable housing

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 1+ years of accounts payable or accounting experience.
• Knowledge of affordable housing programs (LIHTC, HUD, Project Based Section 8) preferred.
• Experience with Yardi/JD Edwards or similar ERP systems.
• Advanced proficiency in Excel and MS Office.

Responsibilities

• Process accounts payable transactions accurately per policies and timelines.
• Manage payments including checks, electronic payments, wires, escrow, and reissued payments.
• Support centralized invoice coding and routing for timely processing.
• Maintain organized documentation for all payment transactions.
• Process vendor setup requests and maintain vendor records in Yardi.
• Verify documentation before establishing new vendors and ensure compliance.
• Monitor batch uploads and processing schedules for timely payments.
• Investigate payment exceptions and system errors with internal teams.
• Serve as primary contact for vendor payments with Operations and other departments.
• Support process improvements related to Yardi implementation.

Skills

Attention to detail

Excel proficiency

Analytical thinking

Communication skills

Accountability

Team collaboration

Education

High school diploma or equivalent

Associate's degree in Accounting/Finance/Business or related field

Tools

Yardi

JD Edwards

ERP systems

Job description

Responsibilities

• Process accounts for payable transactions accurately and in accordance with company policies and established timelines.
• Manage payment processing, including check runs, electronic payments, manual wires, escrow payments, and void or reissued payments.
• Support centralized invoice coding and routing while ensuring invoices are processed accurately and timely.
• Maintain organized documentation for all payment transactions and supporting records.
• Process vendor setup requests and maintain vendor records within Yardi.
• Verify required documentation and approvals before establishing new vendors.
• Maintain accurate vendor payment methods and account information. Support vendor onboarding and ensure compliance with company standards.
• Process recurring and non-recurring accounts payable uploads, including utility reimbursements, rehabilitation requisitions, and annual or semiannual distributions.
• Review batch uploads for completeness and accuracy before processing.
• Monitor processing schedules to ensure timely payments.
• Research and resolve payment exceptions, system errors, and invoice discrepancies.
• Investigate system generated errors and partner with internal teams to resolve outstanding issues.
• Escalate complex payment issues to the AP Manager when appropriate.
• Process security deposit refunds under the guidance of the AP Manager.
• Ensure refunds are completed accurately and within established service standards.
• Maintain supporting documentation for audit and compliance purposes.
• Serve as a primary point of contact for Operations regarding vendor payments and payment status.
• Respond to inquiries from property teams and internal departments in a timely and professional manner.
• Partner with Accounting, Operations, and other departments to resolve accounts payable issues.
• Support continuous process improvements and standardization initiatives related to the Yardi implementation.
• Assist with special projects, as needed

LOCATION

• Hybrid opportunity, supporting a group of properties which may be in different US time zones.
• Mostly work from home with occasional office time in our Dallas office.
• Occasional overtime may be required to meet month end, year-end, or business deadlines.

WHY YOU'LL LOVE IT HERE

• Lots of paid time off (19+ days!) – we value your life outside of work.
• Customizable total rewards package – pick from our medical, vision and dental options, along with our life insurance and an Employee Assistance Program
• Financial wellness perks to set you up for success - such as 401(k), FSA & HSA, employer-paid life and AD&D insurance; paid leave & disability programs.
• Mental health resources, such as counseling, are available to our team members.
• Fertility benefits – such as surrogacy, adoption assistance and more!
• Paid time off to volunteer and we will match your charitable donations! We are a passionate team making real impact on the world!
• Grow with us – learning & training programs; tuition & certification reimbursement; internal advancement opportunities are available…and so much more!

ANTICIPATED SALARY RANGE

• $60,000 - $70,000 / year
• Annual Performance Bonus
• This position is exempt, meaning ineligible for overtime pay

This range is provided as a general guideline and reflects what we reasonably expect to pay for this role at the time of posting. Actual compensation may vary depending on a variety of factors, including the candidate’s qualifications, geographical location, and the specific responsibilities of the role. In addition to salary, this position may be eligible for performance bonuses and a comprehensive benefits package, including health insurance, retirement plans, and paid time off.

Final compensation offers will be determined following a thorough assessment of the candidate’s background and the requirements of the position.

Qualifications

• High school diploma or equivalent required. Associate's degree in Accounting, Finance, Business, or a related field preferred.
• One + years of accounts payable or accounting experience.
• Knowledge of affordable housing programs, including LIHTC, HUD, and Project Based Section 8, is preferred.
• Working knowledge of Yardi, JD Edwards, or similar enterprise resource planning systems.
• Advanced proficiency in Microsoft Excel and proficiency with Microsoft Office applications.
• Experience processing high volume financial transactions with exceptional accuracy and attention to detail.
• Strong analytical and problem-solving skills with the ability to identify and resolve discrepancies.
• Excellent written and verbal communication skills, with the ability to interact effectively with team members, business partners, and senior leaders.
• Superior organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Demonstrated ability to maintain confidentiality and navigate sensitive issues professionally.
• Demonstrates accountability and reliability by taking full ownership of projects and outcomes, prioritizing precision and attention to detail, and approaching challenges with grit, resilience, and proactive problemsolving, while continuously engaging in learning and development to enhance performance; fosters collaboration and a resident-centered environment, ensuring empathy, respect, and cross-functional success in all interactions.

Overview

Related Affordable spearheads Related's initiatives to preserve and enhance the nation's affordable housing supply. With over 50 years of experience in affordable housing acquisitions and development, Related Affordable is renowned nationally for its financing, preservation, and rehabilitation innovation. Presently, Related Affordable manages one of the largest affordable housing portfolios in the United States. Our team is committed to the principle that everyone deserves a quality home, and we tirelessly strive to fulfill this mission in communities nationwide. Visit our website for more information: Related Affordable Housing.

We are proud to be an equal-opportunity employer committed to building an inclusive culture with competitive compensation aligned with experience and market standards.

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