Accounts Payable Specialist

Embry-Riddle; Daytona Beach (FL); On-site; USD 18,000 - 29,000; Full time

Benefits offered by this job

Generous Time Off

Tuition Coverage

Retirement Contributions

Personal Leave

Job summary

Embry-Riddle Aeronautical University is seeking an Accounts Payable Specialist to support the Accounts Payable team. The role focuses on controlling expenses by processing invoices and expense reports, reconciling accounts, and maintaining vendor records in compliance with IRS regulations and university policies.

Reporting to the Accounts Payable Manager, you will code transactions, audit supporting documents, generate payment files, and provide monthly financial reporting.

Qualifications

• Associate's degree or 18+ months program in accounting/finance.
• Experience with university accounting systems preferred; Workday/Oracle familiarity is a plus.

Responsibilities

• Analyze payment requests to ensure compliance with university business expense policies.
• Audit and acquire supporting documentation for all expenses.
• Code invoices, vouchers, expense reports, check requests, etc., with correct codes; enter into the University's financial system.
• Monitor account balances, track expenses, and produce monthly financial reports.
• Develop and maintain assigned supplier portfolio.

Education

Associate's degree or 18+ months program in accounting/finance

Accounting/Finance background

Tools

Workday

Oracle

Microsoft Office Suite

Job description

The Opportunity

Embry-Riddle Aeronautical University's Accounts Payable team is currently looking for an Accounts Payable Specialist. Reporting to the Accounts Payable Manager, the Accounts Payable Specialist will be responsible for the accounting and administrative duties related to the efficient processing and maintenance of accounts payable transactions. The position's primary function is to control expenses by receiving, processing, verifying and reconciling invoices and expense reports while maintaining compliance with IRS regulations and University policies and procedures. Additional responsibilities include administrative support of university faculty/staff and vendor maintenance and account reconciliation.

Key Responsibilities

• Analyze payment requests to ensure compliance with university business expense policies.
• Audit and acquire supporting documentation for all expenses.
• Code invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard accounting procedures to ensure proper entry into the University's financial system.
• Monitor account balances, track expenses, and produce monthly financial reports.
• Develop and maintain assigned supplier portfolio.
• Investigate and resolve problems associated with processing invoices and purchase orders.
• Reconcile supplier accounts by identifying errors in posting or omissions, applying appropriate accounting standards.
• Generate scheduled payment files and remittance information for all University payment methods, including positive pay, ACH, ePayables, and employee expense and travel reimbursements.
• Maintain supplier records with proper IRS reporting documentation.
• Facilitate IRS 1099-MISC and 1099-NEC information reporting compliance.
• Prepare fiscal year-end closing procedures and provide reporting to the University Accounting Office.

Qualifications

• Exceptional personal qualities: A reputation for integrity and the highest ethical standards; sound judgment; enthusiasm for the mission; creativity in solving problems; collegial style and strong desire to be an integral part of the Embry-Riddle community.
• Customer focus: Dedicated to meeting the expectations and requirements of internal and external customers, including Procurement Services and University vendors. Establishes and maintains effective relationships while representing the integrity of the Controller's Office.
• Systems and technology: Functional knowledge of information technology and its appropriate use for effective and efficient delivery of accounting and financial reporting. Experience with Workday and/or Oracle preferred. Proficiency using Microsoft Office Suite.
• Education and experience: Associate's degree or completion of program of 18+ months after high school. Area of study: accounting, finance, banking or related field.

Compensation

The hourly rate for this role is up to $21.65. The final offer will be based on the candidate's skills, qualifications, and experience, as well as applicable state regulations, internal equity, and business needs, and may fall outside of the stated range.

Benefits

• Generous Time Off: Enjoy up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year. You'll also receive 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.
• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
• Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution - with no vesting period.
• Personal Leave: Relax with 15 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.

Diversity & Inclusion

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment.

Embry-Riddle makes employment decisions - including hiring, promotions, compensation, and other terms of employment - based on individual merit, qualifications, and abilities. Embry-Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy.

Embry-Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website.