Accounts Payable Specialist

Mizzen+Main; Dallas (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Unlimited PTO

11 paid holidays

Job summary

Mizzen+Main is seeking an experienced Accounts Payable Specialist to own high‑volume AP processing across inventory and marketing spend. You’ll manage Bill.com and Rho workflows, ensure three‑way PO/receipts/invoice matching, and drive accurate month‑end close in NetSuite.

You’ll collaborate with Supply Chain, Merchandising, Marketing, and Operations to keep spend aligned with budgets, build reconciliations in Excel, and continuously improve AP controls as we scale.

Qualifications

• 5+ years of accounts payable experience in a high-volume environment.
• Experience with AP automation and spend platforms (Bill.com and Rho) or equivalents.
• Working NetSuite knowledge; can navigate saved searches, vendor bills, PO matching.
• Strong Excel skills (Pivot tables, VLOOKUP/XLOOKUP, SUMIFS).
• Inventory or product-based accounting background.

Responsibilities

• Own high-volume invoice processing end to end in Bill.com and Rho.
• Own the AP side of the NetSuite close; ensure syncing and postings.
• Perform three-way matching: PO, receipts, invoices; resolve discrepancies.
• Process inventory-related costs (freight, duties, tariffs, brokerage).
• Reconcile inventory-in-transit and accrued liabilities; prepare AP accruals.
• Manage vendor payments via Bill.com and Rho; handle checks, ACH, wires.
• Own and maintain vendor master in Bill.com; manage onboarding and 1099 readiness.
• Work vendor portals to submit docs, retrieve invoices and statements.
• Own vendor relationship on AP; respond to inquiries and clear aged items.
• Reconcile corporate card and expense activity; code correctly.
• Process high-volume marketing spend; ensure channel/campaign coding.
• Prepare marketing accruals and tie AP to budget; mid-month visibility.
• Process ecommerce/ops vendor invoices; recurring software subscriptions.
• Build Excel-based reconciliations and reporting for AP aging and spend.
• Improve processes; document AP procedures as we scale.

Skills

Accounts Payable

Excel proficiency

Multi-tasking

Vendor communication

Inventory accounting

Tools

Bill.com

Rho

NetSuite

Job description

WHO WE ARE

At Mizzen+Main, we believe what we wear to work reflects what we think of work. And we think work is fun. We think it's a place of joy, collaboration, discipline, laughter, the ups and downs, and everything in between all of those things. That's why we make clothes that make people comfortable. We make clothes that let people breathe and stretch and move and think. We make clothes that let them work. And we have a good time doing it.

Founded in 2012 with the belief that there is a better way, Mizzen+Main is a premium men's brand with product rooted in performance fabrics and tailored silhouettes. Mizzen+Main is a multi-channel brand, comprised of our Ecommerce site, Retail Stores, and Wholesale Partners across the US, with our headquarters in Dallas, Texas. Our Values are simple and guide everything we do: We Have Commitments, We Think Big, We Act as Owners, We're People Too, and We Never Settle.

ABOUT THE ROLE

This role sits at the intersection of our two largest spend categories: inventory and marketing.

On the inventory side, most of what crosses your desk connects to physical goods - purchase orders for finished garments, freight and duty invoices, customs brokers, 3PL and warehouse billing, and payments to domestic and international vendors. You'll own the three-way match and make sure what we ordered, what we received, and what we're being billed all line up before a dollar goes out the door.

On the marketing side, a DTC brand at our scale runs high-volume, fast-moving spend across paid media, agencies, creative production, influencers, and brand partnerships. It arrives in every format imaginable - platform invoices, agency statements, talent agreements, one-off production bills - and it has to be coded to the right channel and campaign and accrued correctly, because Marketing is making budget decisions off those numbers in near real time.

You'll work across several systems in a single day. Invoice processing and payments run through Bill.com and Rho; NetSuite is our system of record; and a rotating set of vendor portals rounds it out. You'll be comfortable moving between all of them without losing your place. Volume is high and month-end is real. We're looking for someone who finds satisfaction in a clean, closed AP subledger.

You’ll report to our Corporate Controller and partner closely with our Supply Chain, Merchandising, Marketing, and Operations teams.

A DAY IN THE LIFE

• Own high-volume invoice processing end to end in Bill.com and Rho - intake, coding, approval routing, and payment execution - and ensure it flows cleanly into NetSuite across multiple entities and departments
• Own the AP side of the NetSuite close - verify that Bill.com and Rho activity is synced and posted correctly, and investigate anything that doesn't tie
• Perform three-way matching between purchase orders, item receipts, and vendor invoices; investigate and resolve quantity, pricing, and receipt discrepancies with Supply Chain and the warehouse
• Process inventory-related costs including freight, duty, tariffs, and brokerage, and support accurate landed cost allocation
• Reconcile inventory-in-transit and accrued liability accounts, and prepare AP accruals and supporting schedules for month-end close
• Manage vendor payments through Bill.com and Rho, including check runs, ACH, and international wires, with an eye on payment terms and cash timing
• Own the vendor master in Bill.com - onboarding new vendors, collecting and verifying W-9s and banking details, setting terms, keeping records clean and duplicate-free, and maintaining 1099 readiness
• Work vendor portals to submit documentation, retrieve invoices and statements, and track payment status
• Own the vendor relationship on the AP side - respond to inquiries, reconcile statements, and clear aged items before they become escalations
• Reconcile corporate card and expense activity, ensuring proper coding and documentation
• Process high-volume marketing spend - paid media platform invoices, agency statements, creative and photo/video production, influencer and brand partnership payments, events, and print - coded accurately by channel, campaign, and department
• Prepare marketing accruals and prepaid schedules, and partner with Marketing to tie AP activity back to budget so spend-to-date is reliable mid-month, not just at close
• Process ecommerce and operations vendor invoices, including fulfillment and parcel carrier billing and recurring software subscriptions
• Build and maintain Excel-based reconciliations and reporting for AP aging, accrual support, and vendor spend
• Improve the process as you go - flag bottlenecks, tighten controls, and help document AP procedures as we scale

WHAT YOU'LL NEED

• 5+ years of accounts payable experience, including full-cycle AP ownership in a high-volume environment
• Hands-on experience with AP automation and spend platforms - Bill.com and Rho specifically, or close equivalents you can transfer quickly
• Working NetSuite knowledge - you can navigate saved searches, item receipts, vendor bills, and PO matching, and you understand how an AP platform syncs into an ERP and what breaks when it doesn't
• Comfort working in vendor portals and adapting quickly to unfamiliar systems
• Strong Excel skills - pivot tables, VLOOKUP/XLOOKUP, SUMIFS, and the ability to reconcile large data sets pulled from multiple sources
• Inventory or product-based accounting background - you understand what a PO, item receipt, and landed cost mean in practice
• Proven ability to multi-task and prioritize across competing deadlines without letting details slip
• Accuracy under volume - a genuine attention to detail and a habit of tying things out
• Clear, professional communication with vendors and cross-functional partners
• No degree required. We care what you can do, not where you learned to do it. Five years of hands‑on AP work in a high-volume environment tells us more than a transcript does. If you've built your expertise on the job, you're exactly who we want to hear from.

Why Mizzen+Main?

Not only are we makers of the best damn dress shirt, but we also strive to create the Best Damn Place to Work. We believe your work self can be your actual self because our office is more than just a place of work, and your job shouldn't be just another one of life's compartments. We build high performing teams and prioritize personal and professional growth and development. Our unlimited PTO and 11 paid holidays support work life balance and the opportunity to stay connected with what's important. We also appreciate leaving the office early, once each quarter, to spend time together socially and learn about one another's whole self, not just our work selves. Do what you love and love what you do. Why wait? Today's a Good Day For It.