Accounting Manager

Nickey Kehoe; Los Angeles (CA); On-site; USD 110,000 - 125,000; Full time

Benefits offered by this job

401(k) + Company Matching

Competitive Paid Time Off

Generous Employee Discount

Monthly Office Lunches

Community Volunteering

Job summary

Nickey Kehoe is seeking a senior accountant to own the full accounts payable cycle in Bill.com and to bring disciplined reconciliation to a scaling finance function. You will manage AP, payroll administration, and the monthly close, partnering with production, buying, and warehouse to optimize terms and timing.

The role is designed to grow into broader close ownership as the operation stabilizes, with a focus on accuracy, internal controls, and lender-grade schedules.

Qualifications

• 8+ years of accounts payable and accounting experience including full-cycle AP ownership; 2+ years at senior/lead/accounting-manager level.
• Hands-on Bill.com fluency: full-cycle AP processing and GL reconciliation; QuickBooks Online required; strong Excel skills.
• Bachelor's degree in accounting or finance.
• Experience with inventory-heavy and multi-entity environments, intercompany accounting, three-way match, and vendor deposits.
• Solid GAAP fundamentals and month-end close experience (accruals, prepaids, journals, reconciliations).
• Payroll administration experience including 401(k) funding and reconciliations; payroll as a finance function.

Responsibilities

• Own full-cycle AP in Bill.com end to end: invoice intake, GL coding, approval routing, batch creation, and payment runs (ACH, check, card).
• Perform Bill.com reconciliation to GL; tie Bill.com activity to bank clearing; resolve variances.
• Run three-way match against PO, receipt, invoice; prevent duplicate payments; maintain control totals.
• Manage card programs and vendor terms; reconcile card activity to GL; maintain vendor master and 1099 setup.
• Support month-end close: accruals, prepaids, inventory-in-transit; prepare journal entries; assist with intercompany reconciliations.
• Own payroll administration end to end, coordinating with HR to ensure accuracy and scheduling.

Skills

Bill.com

QuickBooks Online

Excel

Accounts Payable

GAAP

Education

Bachelor's degree in accounting or finance

Tools

Shopify

Brex

Power BI

Job description

Nickey Kehoe is committed to building a category-defining and enduring company and culture. We believe in creating a sanctuary from chaos by creating spaces that are grounding and beautiful.

We believe in the necessity and value of a diverse and inclusive work environment, where employees are celebrated for their unique perspectives and our differences are seen as an opportunity to learn and grow.

We aspire to build a team of long-tenured, successful employees who love what they do. They work hard, are passionate about the company and their role, are enthusiastic collaborators with teammates, have high personal standards for excellence and accomplish important work.

Summary

Own the full accounts payable cycle end to end in Bill.com and bring reconciliation discipline to a scaling, post-funding finance function. This is a hands-on, senior role for someone who can take a live AP operation that has outgrown its controls, make it current and clean, and keep it that way. You will run payables in Bill.com, reconcile the AP subledger to the general ledger every month, own payroll administration, support the monthly close, and produce lender-grade schedules. You will partner across production, buying, and the warehouse on vendor terms, purchase-order matching, and payment timing. The role is built as an accounting-manager track: as the operation stabilizes, responsibilities grow into broader close and accounting ownership.

Key Responsibilities

Accounts Payable and Bill.com (primary)

• Own full-cycle AP in Bill.com end to end: invoice intake, GL coding, approval routing, batch creation, and payment runs (ACH, check, and card).
• Deep, hands-on Bill.com fluency is essential. Configure and maintain approval policies, roles, and workflows; manage the Bill.com Inbox against the entered and unpaid queues so nothing is lost between received and paid; set up vendors, payment methods, and terms; and keep the Bill.com sync to QuickBooks Online clean and current.
• Perform Bill.com reconciliation as a core monthly control: reconcile the AP subledger in Bill.com to the QuickBooks Online general ledger, tie Bill.com payment activity to bank clearing, and resolve any Bill.com-to-GL variance so the two never drift.
• Run three-way match (purchase order, receipt, invoice) against the inventory and PO system and Shopify before any payment is released.
• Identify and eliminate duplicate payments and overpayments. Establish and hold a written control total for every payment run before cash is released.
• Manage the card programs and the payment-method split (inventory on Brex, operating expenses on Amex) and reconcile all card activity to the GL.
• Maintain the vendor master, vendor deposit and milestone terms, and 1099 vendor setup; lead a vendor-terms cleanup and keep it governed going forward.
• Build and maintain a weekly AP aging and cash-requirements and payment projection that feeds cash deployment decisions.

Accounting and Month-End Close (secondary, growth)

• Support month-end close: AP accruals, prepaids, and inventory-in-transit, prepared timely and accurately.
• Complete month-end account and balance-sheet reconciliations and prepare and post manual journal entries, using root-cause analysis to resolve reconciling items.
• Prepare and reconcile intercompany accounts and eliminations across the company's entities, ensuring intercompany balances agree and are fully supported each close.
• Review corporate credit card coding and employee reimbursements for policy compliance and correct GL coding; use judgment and root-cause analysis to resolve coding issues and vendor balance discrepancies.
• Assist with inventory and deferred-revenue tie-outs and freight-in and landed-cost capture, coordinating with the production tracker.
• Help produce lender and borrowing-base schedules and support audit and field-exam readiness.
• Own payroll administration end to end: process payroll accurately and on time, maintain payroll records and the payroll system, and handle payroll journal entries and 401(k) funding and reconciliations.
• Payroll administration is a finance function distinct from the HR department. Own the payroll-admin function directly, and partner with the HR department to ensure payroll is processed accurately and on schedule and that employee data is current.
• Design and document scalable processes, SOPs, and internal controls (segregation of duties, approval thresholds) that raise accuracy without slowing the operation.

Cross-Functional

• Partner with production (made-to-order), buying, and the warehouse on PO matching, receipts, and vendor communication.
• Serve as a reliable, responsive, solutions-oriented point of contact for vendors and internal teams.

Required Qualifications

• 8+ years of accounts payable and accounting experience including full-cycle AP ownership, with 2+ years at a senior, lead, or accounting-manager level.
• Hands-on Bill.com fluency is required: full-cycle AP processing in Bill.com plus Bill.com-to-general-ledger reconciliation. QuickBooks Online required. Strong to advanced Excel (MS Excel and Google Sheets).
• Bachelor's degree in accounting or finance.
• Demonstrated reconciliation discipline: subledger-to-GL, bank, and credit-card reconciliations, and a track record of resolving duplicates and discrepancies. - Experience in inventory-heavy and multi-entity environments, including intercompany accounting and reconciliations; fluent in three-way match, purchase orders, and vendor deposits.
• Solid GAAP fundamentals and month-end close experience (accruals, prepaids, journal entries, account and balance-sheet reconciliations).
• Payroll administration experience: processing payroll, payroll journal entries, and 401(k), with the ability to own payroll admin as a function separate from the HR department. - Experience supporting an entity with $25M+ in annual revenue.
• Exposure to multi-state sales and use tax, experience with multi-currency vendors, and ownership of the 1099 process.
• Polished, highly organized, and self-directed, with the maturity to bring order to a low-structure, fast-scaling environment and the initiative to challenge the status quo to drive process improvement.

Preferred Qualifications

• Retail, wholesale, furniture, CPG, or made-to-order and custom manufacturing exposure. - Multi-entity and intercompany accounting; deferred revenue; landed cost; lender or borrowing-base reporting.
• Shopify, Brex, and expense-management platform experience; Power Query or Power BI a plus.
• ERP migration or systems-implementation experience.
• Supervisory experience (accounting-manager track).
• Familiarity with AI tools and models and their use in day-to-day accounting and AP tasks highly preferred.

What Success Looks Like (First 90 Days)

• AP is fully current and reconciled in Bill.com, with the Bill.com subledger tied to the general ledger.
• A reliable weekly AP aging and payment projection is in place and trusted. - Duplicate-payment and overpayment risk is eliminated, with a written control total on every payment run.
• The monthly close is supported with clean, timely AP schedules and reconciliations.
• Competitive Salary $110,000 - $125,000
• 401(k) + Company Matching
• Competitive Paid Time Off
• Generous Employee Discount
• Parental Leave Benefits
• Monthly Office Lunches
• Community Volunteering

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Upon request to [e-mail] and consistent with applicable laws, Nickey Kehoe will provide reasonable accommodations to individuals with disabilities who need assistance in the application and hiring process.

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