Sr. AP Specialist

Millcraft; Independence Township (OH); On-site; USD 65,000 - 87,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Profit sharing

Tuition reimbursement

401k plan

Paid holidays

Job summary

Millcraft Paper Company is seeking a Senior Accounts Payable Specialist to lead the AP function, ensuring accurate, timely invoices, expenses, and payments across multiple locations. The role reports to the Director of Finance and focuses on throughput, accuracy, and strong internal controls.

This onsite position requires 5+ years of AP experience, ERP proficiency (Dynamics 365), and advanced Excel skills. You will optimize workflows, manage vendor data, and support month-end close with

Qualifications

• 5+ years of progressive accounts payable experience; senior AP, AP lead, or high-volume processing experience preferred.

Responsibilities

• Own end-to-end accounts payable process from invoice receipt through payment.
• Manage ACH, checks, wires, employee reimbursements, and vendor payments per policy.
• Support cash flow planning and working capital optimization.
• Maintain vendor master data and monitor segregation of duties.
• Drive D365 workflow optimization and related AP tools.
• Prepare AP aging support, accruals, and reconciliations for month-end close.
• Promote defined procedures, ownership, and continuous improvement.
• Collaborate cross-functionally with Finance, Purchasing, Operations, Sales, and vendors.

Skills

Accounts payable

Process improvement

Cross-functional collaboration

Advanced Excel

Vendor management

Tools

Microsoft Dynamics 365

Chrome River

Exflow

Excel

Job description

WHY MILLCRAFT At Millcraft, we’re more than a business, we’re a family. For over 100 years, we’ve been proud to serve the paper, packaging, and graphic arts industries, guided by our values of Family, Passion, Aspire, Responsible, and Deliver. We care deeply about our people, our customers, and our communities, and we believe in creating a place where you can grow, belong, and make a real difference. Come join us and be part of something truly special.

THE DIFFERENCE YOU WILL MAKE

The Senior Accounts Payable Specialist serves as the operational lead for Millcraft’s accounts payable function and ensures vendor invoices, employee expenses, and payments are processed accurately, timely, and in compliance with company policy. Reporting to the Director of Finance, this role strengthens AP execution, payment discipline, vendor master controls, and cross-functional issue resolution across Millcraft’s locations. This position is execution-focused: it drives throughput, accuracy, consistency, and control in accounts payable while escalating policy questions, complex vendor issues, payment timing decisions, and process risks to Finance leadership.

Core Functions Of This Role

Execute a disciplined accounts payable process and maintain strong vendor, payment, and control support so Finance leadership can rely on accurate, timely, and well-documented AP operations.

AP Processing & Payment Execution

• Own the end-to-end accounts payable process from invoice receipt through payment.
• Ensure invoices are accurately coded, properly approved, and processed on time.
• Manage ACH, checks, wires, employee reimbursements, and vendor payments in accordance with company policy.
• Resolve invoice discrepancies, payment questions, and vendor inquiries with timely follow-up.
• Measured by: Invoice processing cycle time and Payment accuracy and exception rate

Working Capital & Cash Management

• Support DPO improvement initiatives through disciplined payment timing, terms compliance, and vendor coordination.
• Assist with weekly cash requirement forecasting and upcoming payment visibility.
• Identify opportunities to capture discounts, extend terms where appropriate, and reduce unnecessary early payments.
• Partner with Finance leadership to support cash flow planning and working capital optimization.
• Measured by: Improved DPO and payment term compliance and Reduction in past-due or exception-based payments

Vendor Master Data & Internal Controls

• Maintain vendor master file integrity and support appropriate segregation of duties.
• Validate vendor additions, changes, tax information, and banking updates before processing.
• Monitor duplicate payments, unusual activity, aged items, and control exceptions.
• Maintain organized documentation to support audit readiness and fraud prevention controls.

D365 Optimization, Payables Software, & Process Improvement

• Serve as an AP subject matter expert within Dynamics 365 and related AP workflow tools (Chrome River, Exflow, etc)
• Drive workflow adoption, reduce manual touchpoints, and identify automation opportunities.
• Develop and maintain SOPs, checklists, templates, and standard work for recurring AP processes.
• Escalate system issues, process gaps, and improvement opportunities to Finance leadership.

Month-End Close Support

• Prepare AP aging support, accrual inputs, liability analysis, and reconciliations as assigned.
• Ensure AP-related close deliverables are completed on time and supported with clear documentation.
• Provide schedules and backup for audit requests, vendor inquiries, and management review.
• Coordinate with Accounting, Purchasing, Operations, and Credit/AR to resolve timing and documentation issues.

Team Support & Standard Work

• Promote clear ownership, documented procedures, accountability, and continuous improvement.
• Support onboarding, cross-training, and coverage planning to ensure dependable AP throughput.
• Monitor AP KPIs including invoice cycle time, past-due payables, discounts captured, exceptions, and duplicate payment risk.
• Point person for organization for all AP related items, communication, and follow up on timely expense approval and submission of invoices.

What You’ll Need To Succeed

• 5+ years of progressive accounts payable experience; senior AP, AP lead, or high-volume processing experience preferred.
• Experience in a distribution, wholesale, paper, packaging, or multi-location environment preferred.
• Strong ERP knowledge; Microsoft Dynamics 365 , Chrome River, Exflow, experience preferred.
• Advanced Excel skills and comfort working with AP aging, vendor data, reconciliations, and payment reporting.
• Strong organizational, communication, follow-through, and problem-solving abilities.
• Demonstrated ability to support process improvement, automation, documentation, and internal control initiatives.
• Ability to work onsite in Cleveland, OH and collaborate cross-functionally with Finance, Purchasing, Operations, Sales, and vendors.

What Winning Looks Like

• Vendor invoices, employee expenses, and payments are processed accurately, on time, and in compliance with policy.
• AP aging is clean, current, and actively managed with minimal unresolved exceptions.
• Payment errors, duplicate payments, and vendor master control issues are minimized.
• Finance leadership has reliable visibility into upcoming cash requirements and AP obligations.
• D365 workflows, SOPs, checklists, and standard work are consistently used and maintained.
• Audit requests are supported promptly with organized documentation.
• The AP function contributes to stronger controls, improved working capital, scalable growth, and reduced manual effort.

GROWTH PATH

This role is designed as a foundation for broader AP and accounting leadership based on execution excellence, ownership, and process improvement.

Potential paths include:

• AP Manager
• Accounting Manager
• Controller

WORK ENVIRONMENT

At the corporate level, the work environment characteristics described herein are generally representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is moderately quiet to moderately noisy. Temperature is moderated by heat in the winter and air conditioning or air circulation methods in the summer.

HOW WE WILL TAKE CARE OF YOU

• Medical, Dental, & Vision
• Profit-Sharing
• Generous Time Off Policies
• Tuition Reimbursement Program
• Military Leave Pay
• Voluntary Dependent Life Insurance
• Accident and Critical Illness
• Company Paid Life Insurance
• Wellness Program
• Company Paid Holidays
• 401k Retirement Savings Plan
• Employee Assistance Program
• Veteran’s Day Pay
• Limited Purpose F.S.A and Dependent Care F.S.A
• Company paid Short Term Disability, and Long-Term Disability

Your passion, our purpose—let’s make a difference together.

Millcraft Paper Company is an EEO employer. We are committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability, or veteran status. Millcraft Paper Company complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must have authorization to work for Millcraft Paper Company.

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