Accounts Payable Specialist

CBIZ; Cleveland (OH); On-site; USD 42,000 - 60,000; Full time

Job summary

CBIZ, Inc. in Cleveland, OH, is seeking an Accounts Payable Specialist to perform day-to-day AP activities, validate and code invoices, and ensure approvals meet policy requirements. You will manage vendor records and respond to inquiries from vendors and internal partners.

The role supports timely payments via ACH, checks, and wires; reconciles statements; and prepares routine reports for management and Treasury. Strong attention to detail and confidentiality are essential.

Qualifications

• Bachelor's degree in accounting, finance or relevant field.
• Two years of functional accounting experience.
• Proficiency with Microsoft Office suite, Outlook, Excel, Word.
• Proven communication, organization, interpersonal, analytical and problem-solving skills.
• The desire to be a committed team member to assist in other areas of the company's operations.
• Ability to work independently and meet deadlines.
• Handle sensitive and confidential information with discretion.
• Accuracy and attention to detail.

Responsibilities

• Perform day-to-day accounts payable activities, including reviewing, validating, coding, and processing invoices.
• Maintain vendor master records, including setup, updates, and tax documentation.
• Research and resolve invoice discrepancies and payment issues with vendors.
• Review and process employee expense reimbursements and corporate card transactions.
• Prepare and process vendor payments via ACH, check, and wire disbursements.
• Reconcile vendor statements and accounts payable records.
• Monitor invoice aging and open payables for timely payment processing.
• Prepare and distribute accounts payable reports for management and Treasury.
• Respond to inquiries from vendors, employees, and internal partners.
• Support audits with requested documentation and transaction support.
• Assist with AP process improvements, testing, and special projects.
• Perform administrative and departmental duties in support of Accounts Payable.

Skills

Communication

Organization

Interpersonal skills

Analytical thinking

Problem solving

Independence

Deadline-driven

Discretion

Attention to detail

Education

Bachelor's degree in accounting, finance or relevant field

Tools

Microsoft Office

Outlook

Excel

Word

Job description

Job Description

• Perform day-to-day accounts payable activities, including reviewing, validating, coding, and processing invoices in accordance with company policies and approval requirements.
• Maintain vendor master records, including vendor setup, updates, tax documentation, and ongoing account maintenance.
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries to ensure timely and accurate processing.
• Review and process employee expense reimbursements and corporate card transactions in compliance with company travel and expense policies.
• Prepare and process vendor payments, including ACH, check, and wire disbursements, while ensuring compliance with internal controls and payment deadlines.
• Reconcile vendor statements and accounts payable records, identifying and resolving outstanding or disputed items.
• Monitor invoice aging and open payables to support timely payment processing and vendor account management.
• Prepare and distribute recurring and ad hoc accounts payable reports for management, Treasury, vendors, and business units.
• Respond to inquiries from vendors, employees, and internal business partners regarding invoice status, payment timing, expense reimbursements, and account discrepancies.
• Support internal and external audits by providing requested documentation, reports, and transaction support.
• Assist with accounts payable process improvements, system testing, and special projects.
• Perform administrative and departmental duties as assigned in support of the Accounts Payable function.

Essential Functions And Primary Duties

• Perform day-to-day accounts payable activities, including reviewing, validating, coding, and processing invoices in accordance with company policies and approval requirements.
• Maintain vendor master records, including vendor setup, updates, tax documentation, and ongoing account maintenance.
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries to ensure timely and accurate processing.
• Review and process employee expense reimbursements and corporate card transactions in compliance with company travel and expense policies.
• Prepare and process vendor payments, including ACH, check, and wire disbursements, while ensuring compliance with internal controls and payment deadlines.
• Reconcile vendor statements and accounts payable records, identifying and resolving outstanding or disputed items.
• Monitor invoice aging and open payables to support timely payment processing and vendor account management.
• Prepare and distribute recurring and ad hoc accounts payable reports for management, Treasury, vendors, and business units.
• Respond to inquiries from vendors, employees, and internal business partners regarding invoice status, payment timing, expense reimbursements, and account discrepancies.
• Support internal and external audits by providing requested documentation, reports, and transaction support.
• Assist with accounts payable process improvements, system testing, and special projects.
• Perform administrative and departmental duties as assigned in support of the Accounts Payable function.

Minimum Requirements

• Bachelor's degree in accounting, finance or relevant field
• Two years of functional accounting experience
• Proficiency with Microsoft Office suite, Outlook, Excel, Word
• Proven communication, organization, interpersonal, analytical and problem-solving skills
• The desire to be a committed team member to assist in other areas of the company's operations
• Ability to work independently and meet deadlines
• Handle sensitive and confidential information with discretion
• Accuracy and attention to detail

About Us

CBIZ, Inc. (NYSE: CBZ) is a leading professional services advisor to middle-market businesses nationwide. With industry knowledge and expertise in accounting, tax, advisory, benefits, insurance, and technology, CBIZ delivers actionable insights to help clients anticipate what is next and discover new ways to accelerate growth. CBIZ has more than 9,500 team members across 23 major markets coast to coast.

CBIZ strives to be our team members' employer of choice by creating an environment where team members are appreciated, recognized for their contributions, and provided with opportunities to grow, both personally and professionally, throughout their careers.

Together, CBIZ and CBIZ CPAs are ranked as one of the top providers of accounting services in the United States. CBIZ CPAs is an independent CPA firm that provides audit, review and attest services, while CBIZ provides business consulting, tax and financial services. In certain jurisdictions, CBIZ CPAs operates under its previous name, Mayer Hoffman McCann P.C.