Accounts Payable Specialist

St. Catherine's Center for Children; City of Albany (NY); On-site; Full time

Job summary

A leading organization in Albany is seeking an Accounts Payable Specialist to support the Finance department. The role involves processing invoices, managing accounts payables, and ensuring accurate financial records. Candidates should have an associates degree in Accounting or Business and strong organizational skills. The position offers competitive pay and benefits, emphasizing a supportive work environment focused on professional development.

Benefits

Health Insurance

Retirement Plans

Paid Leave

Professional Development Opportunities

Qualifications

• Two years related work experience required.
• Ability to manage stressful situations.

Responsibilities

• Process all accounts payables and invoices requiring payment.
• Verify invoice accuracy and authorization.
• Communicate with vendors to resolve discrepancies.

Skills

Organization

Problem Solving

Communication

Interpersonal Skills

Time Management

Education

Associates degree in Accounting or Business

Tools

Microsoft Excel

Microsoft Office Suite

Google Workspace

Sage

Concur

Job description

4 weeks ago Be among the first 25 applicants

St. Catherine's Center for Children provided pay range

This range is provided by St. Catherine's Center for Children. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$21.50/hr - $23.50/hr

ACCOUNTS PAYABLE SPECIALIST

Position: Accounts Payable Specialist

Program: Finance

Type: Full-Time ; Non-Exempt

Pay Range: $21.50 – $23.50 (per hour)

Location: Albany, New York

Job Ref. #: 614

Schedule: Monday - Friday: 8:30am - 4:30pm

Our Mission: St. Catherine's Center for Children provides a comprehensive range of human services designed to offer hope, foster growth, and improve the lives of the children, families and adults we serve.

Our Vision: St. Catherine’s willingness to embrace change and develop new services is, and will remain, our guiding philosophy as we support the human service needs of children, families, and adults throughout the region.

About Our Organization: St. Catherine’s Center for Children is a non-profit organization located in the Greater Capital Region of New York. We offer a wide array of human services designed to meet the needs of vulnerable children, families and adults, including residential and therapeutic foster care programs for children and youth, Kinship support, homeless and community-based services for adults and families, a special education elementary school for ages 5-13, and more. We are committed to cultivating a culture where all employees feel safe to bring their authentic and best selves to the workplace. Our DEIB initiatives foster an equitable, inclusive, and diversified workplace, emphasizing mindfulness, relevance, respect, and solidarity.

Position Overview: Under the supervision of the Director of Finance, the Accounts Payable (A/P) Specialist will support the Finance department by processing all accounts payables and invoices requiring payment. The role also involves assisting with accounts receivables as needed.

Position Specifications

• Ability to work: Monday-Friday, 8:30am – 4:30pm with flexibility as needed.
• Associates degree in Accounting or Business and/or two years related work experience required.
• Excellent organization, planning, time management, and problem-solving skills.
• Ability to be flexible, work independently, and manage stressful situations.
• Outstanding communication and interpersonal skills.
• Proficient in Microsoft Excel; strong knowledge of and proficiency with Microsoft Office Suite, Google Workspace, and secure Internet practices.
• Experience with Sage and Concur systems is a plus.
• Ability to function well in a high-paced and sometimes stressful environment.
• Self-motivated, detail-oriented, with a professional record of integrity, reliability, and dependability.
• Ability to exercise ethical, independent judgment and discretion handling sensitive data with confidentiality.
• Ability to pass background checks, including fingerprinting.

Duties/Responsibilities Include

• Verify invoice accuracy and authorization, enter invoices into accounting software.
• Process weekly and as-needed check runs.
• Notify Director of Finance of invoices requiring payment and cash needs.
• Accrue invoices and process end-of-month payables by the 15th.
• Submit general ledger journal entries.
• Manage and reconcile agency credit cards, petty cash, and cash advances.
• Enter data into accounting software, Excel, and Concur.
• Communicate with vendors to resolve discrepancies.
• Complete tasks assigned by the CFO or Director of Finance.
• Prepare and scan bank deposits.
• Cross-train on Accounts Receivable and serve as backup.
• Assist with audits and submit documentation to funding sources.
• Track payments and follow up on delinquent accounts.
• Additional duties as assigned.

Organizational Relationships

• Reports to the Finance Manager.
• Collaborates with other Finance staff.

What We Offer

• Competitive pay and benefits, including health insurance, retirement plans, paid leave, and more.
• Professional development opportunities and a supportive work environment.

EEO Statement

We are committed to diversity and equal opportunity employment. All qualified applicants will receive consideration without regard to protected characteristics.

Background Checks

We require a thorough background check, including fingerprinting, and pay for all pre-employment checks.