Accounts Payable Specialist

Commonwealth of VA Careers; Charlottesville (VA); Hybrid; USD 40,000 - 48,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid time off

Health savings plans

Educational support

Job summary

UVA Health is seeking an Accounts Payable Specialist to ensure accurate and timely supplier payments in a hybrid, predominantly remote role. You will process invoices, perform three-way matching, review coding and compliance, and collaborate with Procurement, Supply Chain, and Finance to resolve discrepancies.

The role emphasizes accurate data, professional communication, and the ability to maintain organized queues while supporting month-end close activities.

Qualifications

• High school diploma or equivalent required.
• Experience in accounts payable preferred but not required.
• Strong foundational Excel and office skills.

Responsibilities

• Process high volumes of supplier invoices accurately.
• Perform three-way matching of PO, receipts, and invoice.
• Review invoices for approvals, coding, and compliance.
• Maintain organized queues and reconcile statements.
• Collaborate with Procurement, Supply Chain, and Finance to resolve discrepancies.
• Support payments via checks, ACH, or wire transfers.

Skills

Accounting principles

Accounts payable

Excel

Vendor relations

Attention to detail

Communication skills

ERP experience

Education

High School Diploma

Tools

ERP systems (SAP/Oracle/PeopleSoft/Workday)

Job description

Accurate financial operations help keep exceptional healthcare moving. As an Accounts Payable Specialist with UVA Health , your work will help ensure suppliers are paid accurately and on time so that essential products, equipment, medications, and services remain available to the teams supporting patients across the health system.

This is an excellent opportunity to build or advance your accounts payable experience within a hardworking, growing, and mission-focused team . You will combine detailed invoice processing, professional customer service, and cross-functional collaboration in a role where consistency and accuracy have a meaningful impact.

The Role

As an Accounts Payable Specialist, you will manage supplier invoices and payment-related activities in a busy, metrics -driven environment. You will work independently while staying closely connected with colleagues and internal partners through regular meetings, one-on-one conversations, email, and Microsoft Teams.

Your average day may include:

• Processing high volumes of supplier invoices for medical supplies, pharmaceuticals, equipment, purchased services, and other operational expenses
  
• Performing three-way matching of purchase orders, receipts, and invoices
  
• Reviewing invoices for appropriate approvals , account coding, accuracy, and compliance
  
• Managing assigned queues and keeping invoice activity clean, current, and organized
  
• Collaborating with Procurement, Supply Chain, Receiving, Finance, and departmental partners to resolve discrepancies
  
• Responding professionally and courteously to vendor and employee inquiries
  
• Reconciling supplier statements and researching outstanding balances
  
• Supporting approved payments through checks, ACH, wire transfers, and other payment methods
  
• Assisting with accounts payable activities related to month-end and year-end close
  
• Using basic Microsoft Excel functions, including sorting data and applying filters
  
• Meeting established hourly, weekly, and monthly productivity and quality expectations
  

This position follows a Monday through Friday schedule from 8:00 a.m. to 4:30 p.m. It is designated as hybrid, but it is predominantly remote , with on-site presence required as operational needs dictate. Employees are expected to remain available, engaged, and productive throughout their scheduled hours and must be willing and able to report on-site when requested.

Previous accounts payable experience is welcomed but is not essential. The team is prepared to train someone who brings foundational Excel and office skills, professional communication, curiosity, organization, dependability, and a genuine willingness to learn . This opportunity may be especially appealing to recent graduates, early-career professionals, career changers, and candidates seeking to develop practical financial operations experience.

Why UVA Health

At UVA Health, operational excellence and patient care are deeply connected. Although this position is not patient-facing, accurate and timely supplier payments help prevent disruptions that could affect clinical operations and the availability of essential resources .

You will join an academic health system where collaboration, accountability, and continuous improvement support a shared mission of transforming health and inspiring hope for all Virginians and beyond.

This opportunity offers:

• Meaningful work with a clear connection to patient care
  
• A predominantly remote arrangement paired with regular team communication and support
  
• A consistent weekday schedule that promotes professional and personal balance
  
• Exposure to an essential financial function supporting a complex healthcare organization
  
• Opportunities to collaborate with Procurement, Supply Chain, Finance, and departmental leaders
  
• Training for candidates who bring the right foundational skills, work ethic, and learning mindset
  
• The chance to contribute as the team prepares supplier accounts, aging items, and workflows for a future Workday transition
  
• A team environment where strong performance can create opportunities for continued development, as demonstrated by a recent internal promotion within the department

Success in this role means delivering accurate work, maintaining responsive customer service, keeping assigned queues current, and taking ownership of daily responsibilities. If you are focused, dependable, comfortable working independently, and motivated by work that supports a larger healthcare mission, this position offers a strong foundation for professional growth.

Why People Love Living in Charlottesville

Charlottesville offers an appealing blend of natural beauty, cultural energy, and community connection. Located near the Blue Ridge Mountains and Shenandoah National Park, the area provides convenient access to hiking, scenic drives, vineyards, and year-round outdoor recreation. A vibrant local food scene, live music, arts, history, and university community create plenty to explore, while surrounding neighborhoods and communities offer options for individuals and families seeking a balanced lifestyle. For healthcare professionals, Charlottesville provides the opportunity to build a meaningful career while enjoying manageable commutes, outdoor access, and a strong sense of place .

MINIMUM REQUIREMENTS:

Education: High School Diploma or equivalent required.

Experience: 1+ year of relevant experience required.

Licensure: None.

PHYSICAL DEMANDS:

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Preferred Skills

• Knowledge of accounting principles and accounts payable best practices.
• Experience with ERP systems such as SAP, Oracle, PeopleSoft, Workday, or similar.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail and accuracy.
• Effective verbal and written communication skills.
• 
  Experience with automated invoice processing systems and electronic payment solutions.
  

Benefits

• Comprehensive Benefits Package: Medical, Dental, and Vision Insurance
  
• Paid Time Off, Long-term and Short-term Disability, Retirement Savings
  
• Health Saving Plans, and Flexible Spending Accounts
  
• Certification and education support
• Generous Paid Time Off

UVA Health is a world-class Magnet Recognized academic medical center and health system with a level 1 trauma center. 2023-2024 U.S. News & World Report “Best Hospitals” guide rates UVA Health University Medical Center as “High Performing” in 5 adult specialties and 14 conditions/procedures. We are one of 70 National Cancer Institute designated cancer centers. UVA Health Children’s is named by 2023-2024 U.S. News & World Report as the best children's hospital in Virginia with 9 specialties ranked among the best in the nation. Our footprint also encompasses 3 community hospitals and an integrated network of primary and specialty care clinics throughout Charlottesville, Culpeper, Northern Virginia, and beyond.

The University of Virginia is an equal opportunity employer.