Accounts Payable Specialist

Southern Utah University; Cedar City (UT); On-site; USD 38,000 - 47,000; Full time

Job summary

Southern Utah University in Cedar City, UT seeks a Finance staff supervisor to oversee accounts payable and travel accounting, ensuring timely payments and accurate W-9/1099 processing.

The role involves supervising hourly staff, auditing travel authorizations, maintaining vendor records, and enforcing university policies.

Requires an associate degree in accounting or business and AP experience; a bachelor's degree and Banner experience preferred.

Qualifications

• 2 Year / Associate Degree in accounting or business-related field and two years of accounts payable experience or an equivalent amount of education and experience is required.
• Ability to work independently and deal with a variety of diverse circumstances.
• Knowledge of computer applications and office procedures.
• Effective oral and written communications skills.
• Special interest and experience in process improvement.

Responsibilities

• Processes payables for payment from purchase orders, invoices, approved contracts, wire transfers, direct payments and other requisitions.
• Processes travel reimbursements by auditing against travel authorizations and travel advances and submitting travel reimbursements to the accounts payable system.
• Communicates effectively with campus personnel and off-campus vendors.
• Creates, establish, review and maintains vendor information, Form W-9, and 1099 data.
• Reviews vendor statements and works to rectify any discrepancies.
• Oversees maintenance of electronic and hardcopy files for all accounts payable expenditures, travel authorizations, advances, and reimbursements.
• Processes University travel by auditing and approving all travel authorizations.
• Processes direct deposit files.
• Supervises hourly employees.
• Ensures compliance with university accounts payable and travel policy and procedures.
• Works with University administration in identifying issues and implementing new procedures.
• Other duties as assigned.

Skills

Independent work

Communication skills

Process improvement

Education

Associate degree in accounting or business

Bachelor's degree in accounting or business

Tools

Banner

Purchase order system

Job description

Salary: $42,500.00 Annually

Location: Cedar City, UT

Job Type: Full-time Staff

Job Number: 202600127

Division: Finance and Administration

FLSA: Non-Exempt

Position Summary

Provides professional supervision of all accounts payable and travel accounting related activities for the University. Ensures timely processing and payment of University liabilities. Maintains W-9 information and processes 1099 documents. Processes all University travel related accounting activities including travel authorization requests and travel reimbursements.

Essential Functions

• Processes payables for payment from purchase orders, invoices, approved contracts, wire xfers, direct payments and other requisitions. Reviews documentation and signatures for completeness and accuracy.
• Processes travel reimbursements by auditing against travel authorizations and travel advances and submitting travel reimbursements to the accounts payable system.
• Communicates effectively with campus personnel and off-campus vendors.
• Creates, establish, review and maintains vendor information, Form W-9, and 1099 data.
• Reviews vendor statements and works to rectify any discrepancies.
• Oversees maintenance of electronic and hardcopy files for all accounts payable expenditures, travel authorizations, advances, and reimbursements.
• Processes University travel by auditing and approving all travel authorizations.
• Processes direct deposit files.
• Supervises hourly employees.
• Ensures compliance with university accounts payable and travel policy and procedures.
• Works with University administration in identifying issues and implementing new procedures.
• Other duties as assigned.

Education & Experience

Minimum Qualifications

• 2 Year / Associate Degree in accounting or business-related field and two years of accounts payable experience or an equivalent amount of education and experience is required.
• Ability to work independently and deal with a variety of diverse circumstances.
• Knowledge of computer applications and office procedures.
• Effective oral and written communications skills.
• Special interest and experience in process improvement.

Preferred Qualifications

• 4 Year / Bachelors. Degree Graduation from an accredited four-year college or university with a degree in accounting or business-related field.
• Two years of accounts payable related in a higher education environment is preferred.
• Banner experience preferred.
• Knowledge of purchase order system and university accounting and operations preferred

Supplemental Information

This position is contingent on funding.

Due to recent changes in H1B visa fees, Southern Utah University is no longer able to sponsor international faculty and staff that require an H1B visa and are currently living outside of the United States.

Southern Utah University does not discriminate on the basis of race, religion, color, national origin, citizenship, sex (including sex discrimination and sexual harassment), sexual orientation, gender identity, age, ancestry, disability status, pregnancy, pregnancy-related conditions, genetic information, military status, veteran status, or other bases protected by applicable law in employment, treatment, admission, access to educational programs and activities, or other University benefits or services.

For more information or contact information, please visit https://www.suu.edu/nondiscrimination/.

In accordance with Utah State Code 53A-3-410, appointment to this position is contingent upon the successful passing of a background check.