Accounts Payable Specialist

Seranbio; Bend (OR); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Over four weeks of paid time off

Health plan options with minimal contributions

Basic life and long-term disability insurance

Employee Assistance Program

Pet insurance access

Job summary

Serán BioScience is looking for an Accounts Payable Specialist to join their Finance and Accounting Department in Bend, Oregon. You will manage vendor payments and maintain professional relationships, ensuring compliance and accuracy in financial operations.

Your responsibilities will include entering invoices, facilitating payments, and assisting with reconciliations while promoting a positive work culture. This position requires strong organizational skills and a commitment to efficiency in processes.

Qualifications

• Experience managing vendor relationships and payments compliance.
• Must be able to learn AP and accounting software.
• Ability to manage confidential records and improve AP systems.

Responsibilities

• Enter invoices and code to expense categories.
• Facilitate vendor payments and monitor account balances.
• Assist with reconciliations and maintain professional vendor relations.

Skills

Vendor relationship management

Effective communication

Attention to detail

Multi-tasking

Microsoft Office Suite proficiency

ERP system experience (SAP)

Education

High school diploma

Business or Accounting degree

Certified Accounts Payable Professional (CAPP)

Job description

Serán BioScience is searching for an Accounts Payable Specialist to join the Finance and Accounting Department. This position will be responsible for managing the outflow of capital for the Company.

Serán BioScience develops and manufactures novel drug products for a variety of pharmaceutical applications. We aim to build a workforce that is collaborative, creative, and kind. In addition to the skills required of the role, qualified candidates will approach their work with integrity and enthusiasm to promote a positive work culture.

Responsibilities

• Enters all invoices, coding each to the appropriate expense and cost center categories
• Considers fundamental accounting principles while coding invoices
• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and office records
• Facilitates payment of vendors, reviewing purchase orders, and tracking recent payment history
• Maintains courteous, professional relationships with vendors to facilitate changes in payment terms and instructions, and to resolve all discrepancies/disputes
• Monitors and ensures on‑time payment of all obligations, even in situations where invoices are not received/expected (e.g., rent) or on time
• Regularly updates entire team – including CEO – regarding material payments, account balances, etc.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop‑payment orders as needed
• Assists with accounting records and ledgers by reconciling monthly statements and transactions
• Works to maintain rapport with and balance needs of various company constituents: supply chain, maintenance, marketing, client management, etc.
• Scope of responsibilities may increase to align with Company initiatives
• Other related duties as assigned

Qualifications

• Experience managing relationships with vendors and facilitating timely payments in compliance with invoices received
• Communicates effectively and maintains productive relationships with coworkers, clients, and other contacts outside the company
• Demonstrated trust and competence to be granted authority over payments
• Must be proficient in Microsoft Office Suite and related programs
• Experience with entering invoices and payments into an ERP system, such as SAP
• Must be able and willing to learn other AP and accounting software systems
• Excellent organizational skills and attention to detail
• Demonstrated ability to multi‑task in a fast‑paced environment
• Ability to maintain confidential and meticulous records
• Temperament to stay calm and friendly while working out discrepancies with vendors
• Strong improvement orientation; motivation to improve efficiency and accuracy of AP systems and procedures
• Willingness and desire to expand accounting knowledge base via education and/or training
• Accepts feedback from a variety of sources and constructively manages conflict

Education and Certifications

• High school diploma required; Business or Accounting degree preferred
• Certified Accounts Payable Professional (CAPP) certification preferred

Physical Demands

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times
• Adheres to consistent and predictable in‑person attendance

Applicants must be authorized to work for an employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Benefits Summary

Serán employees accrue over four weeks of paid time off annually. Employer contributions to a retirement account begin after 90 days and do not require an employee match or vesting period. Various health plans allow employees to find the best coverage for their individual or family needs with minimal employee contributions. Serán covers each employee with basic life and long‑term disability, giving access to increase or add coverage. An Employee Assistance Program provides support for all things related to our employees’ wellbeing, along with access to pet insurance.

The Corporate Headquarters of Serán BioScience are located at 63047 Layton Ave, Bend, OR 97701.