Accounts Payable Specialist

A.O. Smith; Ashland City (TN); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical and dental insurance

Life insurance

Retirement savings plan

Disability programs

Tuition assistance

Job summary

A.O. Smith is hiring for an Accounts Payable/Receivable role in Tennessee. Under supervision, you will process invoices, verify data, and maintain vendor records while ensuring timely payments and accurate reconciliations.

The ideal candidate will have an Associate degree in business or accounting, 3+ years in accounting, and experience with SAP and Excel. You will support multiple departments and help resolve discrepancies.

Qualifications

• Associates Degree in Business, Accounting, or related preferred; additional experience may substitute for degree.
• 3+ years related experience in accounting, payable/receivable roles.
• Experience in accounting and bookkeeping functions with emphasis on AR.
• SAP experience required.
• Strong Excel skills; proficient with worksheets and data analysis.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal oversight and maintain attention to detail.
• Proven ethics and integrity in professional conduct.

Responsibilities

• Process accounts payable and/or accounts receivable tasks under supervision.
• Prepare bills, invoices, statements, and vouchers for payment; research invoices, returns and credits.
• Reconcile discrepancies and maintain vendor files; monitor discount opportunities.
• Coordinate with buyers for price/quantity approvals and approvals as needed.
• Vouch invoices into the accounting system when matched with UVR or approved.
• Scan and file vouched invoices; assist divisions with documentation.
• Resolve tax issues by providing exemptions as required.
• Assist in collections, shipping verification, and inquiries from departments.

Skills

Deduction management

Communication (written/verbal)

Attention to detail

Independent worker

Ethical standards

Quick learner

Organized

Problem solving

Education

Associates Degree in Business/Accounting

Tools

SAP

Excel

PowerPoint

Job description

Company / Location Information

A.O. Smith is a global leader applying innovative technologies and energy-efficient solutions to products manufactured and marketed worldwide. The company is one of the world's leading manufacturers of residential and commercial water heating equipment and boilers, as well as a manufacturer of water treatment products for residential and light commercial applications. A. O. Smith is headquartered in Milwaukee, Wisconsin, with approximately 12,000 employees at operations in the United States, Canada, China, India, Mexico, the Netherlands, and the United Kingdom.

Primary Function

Under direct supervision, performs duties involved in the accounts payable and/or the accounts receivable functions. Duties may include preparing bills, invoices, statements, and vouchers for payment researching invoices, returns, and credits. Ensures timely and accurate processing of invoices or updates and summarizes receivables. Reconciles bills, checks balances, follows up on discrepancies, and maintains vendor files. May prepare checks for signature and communicate to vendors. May assist in collections, shippers, customers, and sales/marketing department in requests for invoices or shipping verification.

Responsibilities

• Separates invoices for productive parts by payee.
• Runs Unvouched Receipts (UVR) report daily. The UVR report is sorted by vendor name and purchase order number then, receipt date and receipt number. Other information includes part numbers, bill of lading numbers, quantity received, quantity vouched, and net quantity, price per each part received, and total price per shipment (quantity multiplied by price per each).
• Matches vendor name, purchase order number, quantity, and price, on invoices to the same on the UVR.
• Forwards the invoice to the buyer for price approval or quantity difference correction if differences exist between the invoice and the UVR. A copy of the invoice is kept noted and dated as having been sent to the buyer for approval.
• Vouches the invoice into the accounts payable computer system when there is a match between the UVR and the invoices or when the appropriate approval has been received.
• Assembles and scans vouched invoices to Division.
• Monitors discount opportunities.
• Resolves purchase order, invoice, or payment discrepancies documentation.
• Ensures credit is received for outstanding memos.
• Resolves sales tax issues by submitting a sales tax exemption certificate to the vendor.

Qualifications

• Associates Degree in Business, Accounting, or related preferred, will consider additional years of related experience in lieu of degree.
• 3+ years related work experience or training
• Experience in Accounting and bookkeeping functions, focus on Accounts Receivable
• Excellent with Deduction Management/Payment Discrepancies
• Excellent reasoning skills
• SAP Experience
• Quick learner, organized, detail oriented
• Excellent written and verbal communication skills
• Ability to work/operate independently with minimal oversight, but with focused objectives and discipline to obtain results
• Impeccable moral character and high ethical standards
• Excellent computer-based skills including excel spreadsheet development, word processing, PowerPoint presentations

We Offer

• Competitive compensation package
• Medical and dental insurance
• Company-sponsored life insurance
• Retirement security savings plan
• Short- and long-term disability programs
• Tuition assistance

ADA Statement & EEO Statement

In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis. We consider all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status.

We also provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.