Accounts Payable Representative - Finance Division

Carnegie Mellon University; Pittsburgh (Allegheny County); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Tuition benefits

Paid time off

Life insurance

Bus pass

Family Concierge

Fitness center access

Job summary

Carnegie Mellon University in Pittsburgh, PA, is seeking an Accounts Payable Representative to perform AP functions including data entry, supplier invoice processing, credit memos, and supplier checks. You will research payable issues, maintain Oracle Holds, and support campus departments as needed.

The role requires attention to detail, strong customer service, and the ability to manage multiple tasks in a busy environment. A pre-employment background check is required.

Qualifications

• HS Diploma or GED.
• Prior Accounts Payable experience may be considered.
• Combination of education and relevant experience may be considered.

Responsibilities

• Process supplier credit memos and refund checks, resolving credits with suppliers.
• Verify invoices for accuracy and enter data into Oracle AP system; ensure timely payments.
• Respond to supplier and campus inquiries about invoice payments; monitor Oracle Holds report.

Skills

Attention to detail

Customer service

Process improvement

Education

HS Diploma or GED

Job description

The Finance Division at Carnegie Mellon University is responsible for providing financial management, enterprise planning and stewardship in support of education, research, and strategic goals of the university. As part of the Controller’s Office Team, the Accounts Payable (AP) processes payments to vendors, faculty, staff and students in a courteous, timely and professional manner. AP provides excellent customer service and ensures compliance with the policies and procedures of the university.

As an AP Representative, you will be responsible for performing all accounts payable functions, including but not limited to data entry, research and payment of supplier invoices, processing credit memos and supplier checks received, and researching supplier statements. Researches and resolves payable issues with campus and external representatives of the University, including maintaining the Oracle Holds report for the associated range of suppliers, as well as supplying campus representatives with pertinent Tartan Trust Card support, where necessary. Additional responsibilities include answering telephones and responding to customer service requests, adding supplier sites to the Oracle supplier table, and backing up others in the department when needed. Will also handle other general accounting responsibilities as assigned.

Core responsibilities include:

• Process incoming supplier credit memos and refund checks, while monitoring and working with
  suppliers to resolve outstanding credits.
• Process supplier invoices by verifying the invoice for accuracy, data entering into the Oracle
  accounts payable system, ensuring payment to the supplier in a timely manner. This includes
  following all prescribed accounts payable procedures with respect to payment due dates,
  verification and update of payee name and address information (adding sites to the supplier
  table, as necessary), and ensuring that proper discount terms have been applied.
• Respond to external supplier and campus requests relating to invoice payments, including
  regular monitoring of the Oracle Holds report.
• Review supplier statements to ensure that recorded amounts agree with information in the
  Oracle accounts payable system. Will forward appropriate Tartan Trust Card data to the
  departments, as necessary.
• Other duties as assigned in the support of the Financial Operations, including attendance at
  departmental staff meetings or group functions, and providing backup support to other staff, as necessary.

Adaptability, excellence and passion are vital qualities at Carnegie Mellon. We are searching for a team member who can effectively interact with a varied population of internal and external partners with a high level of integrity. We seek someone who shares our values and will support the university’s mission through their work.

You should demonstrate:

• Strong attention to detail
• Strong customer service skills
• Process Improvement

Qualifications:

• HS Diploma or GED
• Prior Accounts Payable experience
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered

Requirements:

• Successful completion of a pre-employment background check

Additional Information:

• Sponsorship: Applicantsfor this positionmustbecurrentlylegallyauthorized to workfor CMUin the United States. CMU will notsponsor or take over the sponsorship of an employment visa for this opportunity.The university is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.

• Work Schedule: May be asked to complete assigned tasks outside of normal working hours ad hoc and overtime may be required during peak processing times, e.g., monthly AP closing, fiscal year end closing, etc.

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Location

Pittsburgh, PA

Job Function

Accounts Payable

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information:

• Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world.

• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.

• Statement of Assurance