Accounts Payable Representative

St. Luke's University Health Network; United States; Hybrid; USD 42,000 - 68,000; Full time

Job summary

St. Luke's University Health Network is seeking an Accounts Payable Representative to manage vendor invoices, reconcile purchase orders, and resolve variances in Workday and Berkone.

This full-time role supports accurate and timely payments and ensures compliance with network policies. Requires an Associate's degree in business or accounting and 3–5 years of experience with automated AP in a large multi-entity environment; proficiency with Microsoft Office and Excel.

Qualifications

• Minimum Associates degree in Business or Accounting; Bachelors degree preferred.
• Experience: 3-5 years in processing automated AP data in a large multi-entity corporate environment.

Responsibilities

• Review disbursement requests for proper documentation and correct tax assessments.
• Review payment reconciliations to identify data entry errors before payments are disbursed.
• Enter vendor invoices into Workday and resolve drafts or import issues.
• Identify and resolve GHX and Berkone invoice import problems.
• Monitor BerkOne queues and respond to Purchasing to resolve issues timely.
• Process invoices in Workday My Work Queue and Denied status with appropriate comments.

Education

Associates degree in Business or Accounting

Bachelors degree preferred

Tools

Microsoft Office

Excel

Job description

St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient’s ability to pay for health care.

HOURS:

Full Time, Days, 40 hours/week

Flexible working hours with at least 32 hours per week during core daytime business hours

Four ten hour days also available

Flexibility from week to week also available

Remote or hybrid remote available for local (PA, NJ) candidates after on site training and at the discretion of the manager

The Accounts Payable Representative performs accounting tasks related to the processing of vendor invoices accurately, timely and in accordance with Network policies and procedures. Research variances between vendor records and the Network's and resolve discrepancies. Reconcile purchase orders with the vendor invoices and buyer for exceptions. Prioritize vendors as required to prevent service interruptions.

JOB DUTIES AND RESPONSIBILITIES:

• Review all requests for disbursement for proper documentation, ensure sale tax assessment is correct and the invoice is addressed to the Network.

• Review payment reconciliation to identify data entry errors prior to payments being disbursed.

• Berkone - verify file details are correct and request W9 for address changes. Identify the approving manager and send invoice for approval.

• Enter purchase order invoices into Workday that failed to import from Berkone correctly and are in draft status.

• Identify GHX invoices that failed to import into Workday, use GHX portal to view the invoice in order to resolve.

• Review Berkone Workday Submittal Error queue daily and resolve.

• Monitor credit memo queue in Berkone, Research the original invoice credit memo is for and process invoice adjustment.

• Review Workday "My Work Queue" daily and process all invoices that are in draft status.

• Review Workday invoices in "Denied" status daily and address appropriately, including adding Denied invoice status and comments.

• Review BerkOne "Awaiting Reply: Purchasing" queue and follow up with Purchasing to resolve issues timely.

PHYSICAL AND SENSORY REQUIREMENTS:

Sitting up to 7 hours per day, 3 hours at a time. Continuously uses fingers and hands for typing, data entry, etc. Uses upper extremities to lift up to 30 pounds and to operate various office machines. Frequently crouches, bends, and reaches above shoulder level to retrieve files. Hearing as it relates to normal conversation and telephone. Seeing as it relates to general vision, near vision and peripheral vision. Visual monotony when reading reports and reviewing computer screen.

EDUCATION:

Minimum Associates degree in Business or Accounting, Bachelors degree preferred.

TRAINING AND EXPERIENCE:

Experience using Microsoft Office with ability to build Excel spreadsheets. Minimum 3-5 years experience in processing of automated Accounts Payable data in large multi entity corporate environment.

St. Luke's University Health Network is an Equal Opportunity Employer.