Accounts Payable Representative

Lamwork; United States; On-site; USD 49,000 - 50,000; Full time

Job summary

Lamwork seeks an Accounts Payable Representative to manage vendor payments accurately, including processing invoices and maintaining GL code integrity. The role involves reconciling vendor statements and preparing payment runs while ensuring compliance with accounting standards.

Ideal candidates should have proven experience with ERP systems and excellent attention to detail. The career path offers progression from representative to supervisor, reinforcing the importance of accuracy and compliance in AP operations.

Qualifications

• 5 to 8 years of hands-on full-cycle payables experience is typical for advancement.
• Demonstrated accuracy under high invoice volume is essential.
• Exposure to compliance areas such as SOX controls is beneficial.

Responsibilities

• Process vendor invoices against purchase orders and contracts.
• Reconcile vendor statements and resolve outstanding items.
• Prepare weekly payment runs covering check batches and ACH transactions.
• Manage vendor master records and W-9 documentation for compliance.
• Coordinate with purchasing teams on billing disputes.

Skills

Invoice Processing

ERP Systems (SAP, Oracle, JD Edwards)

GL Coding

Vendor Reconciliation

Microsoft Excel

Attention to Detail

Time Management

Communication

Problem Solving

Organizational Skills

Education

Certified Accounts Payable Associate (CAPA)

Certified Accounts Payable Professional (CAPP)

Microsoft Office Specialist – Excel (MOS)

Certified Bookkeeper (CB)

Job description

ACCOUNTS PAYABLE REPRESENTATIVE CAREER GUIDE

Accounts Payable Representative salary, skills, and career path for invoice processing, vendor reconciliation, and GL coding roles. Explore job requirements and average salary.

An Accounts Payable Representative keeps a company's vendor payment cycle running accurately — processing invoices, maintaining GL code integrity, and ensuring disbursements reach the right vendors at the right time within a corporate or shared services accounting function. On any given day, the work spans verifying invoice approvals, executing payment runs, reconciling vendor statements, and supporting the month‑end close that finance leadership depends on. Based on Lamwork’s research across Accounts Payable Representative job data, the role carries meaningful compliance weight through responsibilities such as 1099 filings, escheating obligations, and audit support that set it apart from general bookkeeping work.

Key Responsibilities

• Process vendor invoices against purchase orders and contracts, confirming GL coding and approval authority before entry into the ERP system.
• Reconcile vendor statements to identify open balances, investigate root causes of discrepancies, and resolve outstanding items before they affect close cycles.
• Prepare weekly payment runs covering check batches, ACH transactions, and wire transfers with complete backup documentation for audit trails.
• Manage vendor master records and W‑9 documentation to support accurate 1099 preparation and year‑end tax compliance requirements.
• Coordinate with purchasing teams and department managers on match exceptions, escalated billing disputes, and month‑end accrual postings.

Required Skills

Lamwork’s review of Accounts Payable Representative postings shows that employers consistently prioritize both ERP fluency and a working knowledge of accounting controls when evaluating candidates.

• Hard Skills: Invoice Processing, ERP Systems (SAP, Oracle, JD Edwards), GL Coding and Three‑Way Matching, Vendor Reconciliation, Microsoft Excel
• Soft Skills: Attention to Detail, Time Management, Communication, Problem Solving, Organizational Skills

Career Path

Typical Career Progression for an Accounts Payable Representative:

• Accounts Payable Representative
• Senior Accounts Payable Representative
• Accounts Payable Supervisor

Reaching the senior level typically takes five to eight years of hands‑on full‑cycle payables experience. Advancement is driven by demonstrated accuracy under high invoice volume, ERP proficiency, and exposure to compliance areas such as SOX controls, escheating, and audit support.

Certifications

• Certified Accounts Payable Associate (CAPA) – foundational credential that validates AP process and controls knowledge.
• Certified Accounts Payable Professional (CAPP) – advanced credential for experienced practitioners managing complex AP operations.
• Microsoft Office Specialist – Excel (MOS) – demonstrates spreadsheet proficiency central to reconciliation and reporting work.
• Certified Bookkeeper (CB) – validates broader accounting fundamentals, including payables, journal entries, and month‑end close.

Salary in the United States

The U.S. Bureau of Labor Statistics does not track Accounts Payable Representative as a separate occupation. Based on the closest related role, Bookkeeping, Accounting, and Auditing Clerks, the median annual salary is $49,210 per year, according to the most recent available data.

Pay for Accounts Payable Representatives moves with the complexity of the environment — roles in multi-entity shared services or those requiring SOX compliance and escheating knowledge typically command higher compensation than single‑entity positions, and ERP fluency in platforms like SAP or Oracle can further widen the gap.