Accounts Payable Representative

Integration International Inc.; Minnesota; Remote; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a Resource Development Executive Specialist to join their remote team. This entry-level position involves assisting with the review and processing of invoices, ensuring accuracy and timely payments. Ideal candidates will have a high school diploma and some experience in accounts payable. You will be part of a dynamic team where strong administrative skills, attention to detail, and effective communication are key. If you are a self-starter who enjoys working collaboratively and is eager to learn, this role offers a fantastic opportunity for growth in the accounting field.

Qualifications

• One year of experience in accounts payable processing required.
• Basic understanding of accounting and reconciliations is necessary.

Responsibilities

• Review and process invoices to ensure timely payments.
• Research and resolve invoicing issues and discrepancies.

Skills

Attention to detail

Organization

Verbal communication

Written communication

Self-starter

Confidentiality

Education

High school graduate or equivalent

Tools

Excel

MS Office Suite

Job description

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Resource Development Executive Specialist at Integration International Inc.

NOTE: This is a remote position however need to live within 2 hours of UNFI Office in Lincoln Rhode Island or Hopkins, MN

Job Description

POSITION PURPOSE:

• Assist in review, audit, and processing of debit and credits received to ensure timely and accurate payment of invoices to maximize cash discount. Ensure distribution of supporting backup to suppliers.

TASKS:

• Open, sort, date stamp incoming mail and match invoices with receivers accurately and timely.
• Review trade and expense type invoices to ensure accuracy of vendor number, invoice number, purchase order number, general ledger number, invoice amount, and authorized signature and back up support. Correct any error noted to ensure accuracy of payment.
• Data input vendor invoices, debit, and credit memos manually and in upload daily. Edit batches for accuracy and completeness, release approved batches to post to AP.
• Research and resolve issues related to invoicing, prepayment, deductions, adjustments, cash discount, and receiving to ensure proper recognition of liability and payment.
• Prepare checks for mailing and overnight delivery.
• Coordinate the flow of deduction support into and out of the department. Process all incoming backup support into vendor files for later distribution to supplier.
• Create and print invoice and purchase order coversheets. Prepare accounts payable documents for imaging.
• Performs other relevant job duties as required.

REQUIREMENTS:

• Education/ Certifications: (Required & Preferred)
• High school graduate or equivalent or any satisfactory combination of experience and training which demonstrates the knowledge, skills, and abilities to perform duties.

Experience:

• One year of experience in accounts payable processing.
• System Implementation Preferred.

Knowledge:

• Basic understanding of accounting, reconciliations, and accounts payable functions.
• Additional training in bookkeeping concepts and procedures preferred.
• Working knowledge of MS Office Suite.

Skills/ Abilities:

• Strong administrative skills including attention to detail, organization.
• Ability to communicate well verbally and in writing with internal departments, vendors, and customers.
• Ability to work well in a team environment and develop relationships with internal departments to resolve disputes and outstanding issues quickly.
• Self-starter who takes initiative.
• Ability to maintain a high degree of confidentiality.

Primary Skillset:

• Proficiency in Excel (mandatory).
• General computer knowledge.

Interview Process:

• One round of interview, with a second round if needed.

Experience Required:

• At least some experience in accounts payable.
• Training will be provided for specific job tasks.

Seniority level

• Entry level

Employment type

• Contract

Job function

• Accounting/Auditing and Administrative

Industries

• Food and Beverage Services, Food and Beverage Manufacturing, and Food and Beverage Retail