Accounts Payable & Receivable Specialist (Finance Ops)

LHH; Dundee (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

LHH in Florida is seeking an Accounts Payable & Accounts Receivable Coordinator to support daily accounting and administrative operations. This role handles invoice processing, payments, and reconciliations while maintaining accurate financial records.

The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Proficiency with Microsoft Office is required.

Qualifications

• High school diploma or equivalent required.
• 3 to 5 years of experience in Accounts Payable, Accounts Receivable, bookkeeping, or a related accounting function.
• Equivalent combination of education and experience will be considered.
• Strong written and verbal communication skills.
• Professional telephone etiquette and customer service skills.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Excellent organizational and time management skills.
• Ability to prioritize tasks and manage multiple deadlines.
• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively within a team environment.
• Commitment to following company policies, procedures, and safety standards.

Responsibilities

• Process, code, and verify invoices for payment while ensuring proper approvals.
• Prepare and process vendor payments.
• Reconcile accounts payable balances and investigate discrepancies.
• Reconcile corporate credit card transactions and employee receivables.
• Generate and distribute customer invoices.
• Process and post customer payments and deposits to the general ledger.
• Research and resolve payment discrepancies.
• Prepare and maintain accounts receivable aging reports for management.
• Balance accounts receivable records between accounting systems.
• Prepare intercompany billings.
• Enter journal entries as required.
• Maintain detailed utility records and other financial documentation.
• Manage petty cash and ensure accurate recordkeeping.
• Track and maintain Certificates of Insurance (COIs), ensuring all records remain current and compliant.
• Answer and direct incoming phone calls professionally.
• Perform daily errands, including trips to the post office, bank, and other business locations as needed.
• Maintain office supply inventory and coordinate replenishment.
• Participate in staff meetings, training sessions, and company events.
• Perform additional duties and special projects as assigned.

Skills

Attention to detail

Time management

Communication skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

LHH in Florida is seeking an Accounts Payable & Accounts Receivable Coordinator to support daily accounting and administrative operations. This role handles invoice processing, payments, and reconciliations while maintaining accurate financial records.

The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Proficiency with Microsoft Office is required.