Accounts Payable & Receivable Coordinator

Socket.dev; Piedmont (SD); On-site; USD 37,000 - 44,000; Full time

Job summary

GenPro Energy Solutions is seeking a reliable Accounts Payable and Receivable Coordinator to support the Accounting department with billing, collections, and project documentation. This role ensures accurate posting of customer payments, vendor invoices, and project costs, contributing to on-budget, on-time project delivery.

The position emphasizes attention to detail, ERP proficiency, and strong communication with project teams, subcontractors, and clients to maintain cash flow and financial

Qualifications

• Two years minimum experience in billing, AR/AP in a construction/project-based environment.
• Experience with AIA billing (G702/G703) preferred.
• Experience in construction/energy industries preferred.
• Strong Excel and Outlook skills.
• Experience with ERP software such as Procore, NetSuite, or Sage 300 CRE.

Responsibilities

• Process AIA invoices and project billing documents.
• Apply customer payments to appropriate accounts and projects.
• Generate statements and past-due notices; follow up on payments.
• Review sales orders to support project cash flow.
• Process vendor invoices; reconcile statements and payment inquiries.
• Maintain vendor records and W-9s in ERP system.
• Coordinate construction-related documents and lien waivers.
• Ensure compliance and accurate documentation for audits.

Skills

Billing & Invoicing

Accounts Receivable

Accounts Payable

Excel Proficiency

Customer Communications

Time Management

Education

Associate’s degree in business administration, accounting

Bachelor’s degree in business administration, accounting, Finance (preferred)

Tools

Procore

NetSuite

Sage 300 CRE

Viewpoint

Foundation

Textura

Job description

CAREER OPPORTUNITY

Job Description

Accounts Payable and Receivable Coordinator

Department: Accounting / Finance Location: Corporate Office

Reports To: General Ledger Accountant Type: Full-Time / Non-Exempt

VISION

Make Clean Energy Easy.

MISSION

Deliver Quality Energy Systems — On Budget and On Time.

ABOUT GENPRO

GenPro Energy Solutions is a nationally recognized renewable energy EPC contractor dedicated to building the infrastructure that powers stronger communities and a more resilient energy future. We are a team of builders, problem-solvers, innovators, and leaders who take pride in delivering complex projects safely, efficiently, and with unwavering integrity. Our reputation has been earned through consistent execution, trusted partnerships, and a commitment to excellence in everything we do.

At the heart of our culture is a simple belief:People First.We recognize that exceptional projects are built by exceptional people, and our success begins with the talented individuals who bring expertise, dedication, and character to every job site, office, and customer interaction. By investing in our employees, supporting their growth, and empowering them to lead, we create teams capable of delivering on our vision:On Budget. On Time.

We seek individuals who are driven by purpose, energized by challenges, and motivated to make a lasting impact. At GenPro, you will work alongside talented professionals who are passionate about their craft, committed to continuous improvement, and united by a shared mission to serve our customers, communities, and one another. If you are looking for an opportunity to build a meaningful career while helping shape the future of American energy infrastructure, we invite you to explore a future with GenPro.

POSITION SUMMARY

GenPro Energy Solutions is seeking a reliable and detail-oriented Accounts Payable and Receivable Coordinator to provide dedicated transactional support to our growing Accounting department. This role plays an important part in ensuring that accounts receivable, accounts payable, billing, and project documentation are completed accurately.

The Accounts Payable and Receivable Coordinator plays a critical role in ensuring that day-to-day accounting transactions are organized, compliant, and aligned with company standards, directly contributing to the overall success and efficiency of our solar construction projects.

PAY GRADE RANGE

$27.00 – $32.00 per hour, based on experience.

KEY RESPONSIBILITIES

Accounts Payable & Receivable Administration

• Prepare and submit American Institute of Architects (AIA) invoices and other project billing documentation.
• Process incoming customer payments and ensure accurate application to the appropriate project and customer accounts within the ERP system and bank records.
• Assess monthly finance charges, generate customer statements, and distribute past-due notices.
• Provide ongoing follow-up with customers to ensure timely payment of outstanding balances.
• Process occasional customer refunds and ensure proper documentation of transactions.
• Review and approve sales orders in a timely manner to support project cash flow and financial tracking.
• Process customer credit applications and review submitted documentation for completeness and accuracy.
• Process vendor invoices for accuracy, coding, and appropriate approval prior to payment.
• Reconcile vendor statements and resolve discrepancies or payment inquiries in a timely manner.
• Maintain accurate vendor records, including W-9s and payment terms, within the ERP system.

Project Documentation & Construction Compliance

• Prepare and coordinate construction-related documents including lien waivers, project files, and other contract documentation.
• Coordinate with project managers, accounting personnel, subcontractors, and clients to collect required billing and compliance documentation.
• Assist with the preparation, signing, and distribution of AIA documents and related project paperwork.

Records Management & Organization

• Support accounting and project teams by maintaining accurate documentation related to project billing, customer accounts, and regulatory requirements.
• Ensure records are stored and maintained in accordance with company procedures and audit requirements.

EDUCATION

• Associate’s degree in business administration, accounting, or a related field preferred.
• Bachelor’s degree in business administration, accounting, Finance, or a related discipline preferred but not required.

REQUIRED QUALIFICATIONS

• Minimum of two (2) years of experience in billing, invoicing, accounts receivable, and accounts payable within a construction, engineering, or project-based environment.
• Preferred experience in preparing and processing AIA billing (G702/G703 Applications for Payment), including schedules of values, retainage tracking, and change order integration.
• Experience working in construction, engineering, energy, or project-based industries preferred.
• Strong proficiency with Microsoft Office Suite, particularly Excel and Outlook.
• Proficiency with construction accounting/ERP software (e.g., Procore, NetSuite, Sage 300 CRE, Viewpoint, Foundation, Textura, or similar).
• Strong attention to detail and accuracy in financial and documentation tasks.
• Professional demeanor with strong written and verbal communication skills.

SKILLS & ABILTIES

• Proactive problem-solver who approaches challenges with a positive, can-do attitude and takes ownership of managing time and workload effectively.
• Excellent organizational and time-management skills, with the ability to multitask and prioritize competing deadlines in a fast-paced environment.
• Strong attention to detail and accuracy when preparing billing documentation, invoices, and financial records.
• Strong interpersonal and customer service skills, with the ability to communicate professionally with clients, subcontractors, vendors, and internal project teams.
• Comfortable working independently and taking initiative, while also collaborating effectively across departments (project management, accounting, and field operations).
• Sound judgment and diplomacy when handling sensitive conversations, such as payment follow-up or billing disputes.

PHYSICAL OR SPECIAL REQUIREMENTS & WORK ENVIRONMENT

• This position is based at the corporate office and is not a remote role.
• Standard working hours are Monday through Friday, 8:00 AM – 5:00 PM.
• Primarily office-based work environment with frequent computer use.
• Occasional lifting of office supplies or materials may be required.

This position description reflects the general nature and scope of the role and is not intended to be an exhaustive list of responsibilities, duties, or qualifications. Responsibilities and expectations may evolve as GenPro continues to grow and scale its operations.

Applicants being considered for hire must pass a background check and drug test before beginning work. Refusal to submit to a background check or drug testing will result in disqualification of further employment consideration.

The information contained in this position description describes the general nature and level of work being performed in this job. This description is not intended to be an all-inclusive list of responsibilities, duties, and requirements for employees in this position. The incumbent is responsible for performing all duties in a safe and efficient manner in compliance with safe work procedures and safety regulations. This job description is not intended to constitute an offer or contract of employment. Job descriptions may and do change periodically.

GenPro Energy Solutions is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.