Accounts Payable/ Receivable Coordinator

Capitol Region Education Council; Coltville (CT); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Group Health Insurance Plans

Life Insurance

Retirement Plan

Job summary

Capitol Region Education Council (CREC) seeks an Accounts Payable/Receivable Coordinator at River Street School in Windsor, CT. The role oversees vendor payments, customer invoicing, receipt of funds, and account reconciliation in accordance with agency policies and accounting standards.

Collaborating with Business Services, you will monitor transaction accuracy, support financial reporting, and maintain confidential financial records while providing responsive service to staff, vendors, and

Qualifications

• Associate's degree or equivalent required.
• Experience with accounts payable and accounts receivable processes.
• Strong attention to detail and confidentiality.

Responsibilities

• Manage procurement and vendor payments ensuring timely processing.
• Coordinate purchasing through requisitions, POs, and receipts.
• Administer accounts payable/receivable cycles from start to finish.
• Prepare and maintain accurate financial records for audits.

Skills

Accounts payable

Accounts receivable

Vendor management

Financial reconciliation

Customer invoicing

Education

Associate's Degree (AA) or equivalent

Job description

Accounts Payable/ Receivable Coordinator - Job ID 14352

• Position Type: Administration (Certified)
• Date Posted: 9/28/2026
• Location: River Street School - Windsor
• Closing Date: 10/09/2026

Accounts Payable/ Receivable Coordinator

POSITION SUMMARY:

The Accounts Payable/Receivable Coordinator is responsible for coordinating and managing accounts payable and accounts receivable functions for River Street Schools and Programs, ensuring the accurate processing, recording, verification, and reconciliation of financial transactions in accordance with agency policies and accounting standards. This position provides financial, administrative, and operational support through the timely management of vendor payments, customer invoicing, receipt of funds, account reconciliation, and maintenance of related financial records.

In collaboration with Business Services, this position serves as a key resource for business operations by monitoring transaction accuracy, supporting financial reporting requirements, and ensuring compliance with agency procedures and internal controls. The role requires a high degree of professionalism, attention to detail, confidentiality, and independent judgment in managing multiple priorities and supporting the Program's financial operations.

ESSENTIAL DUTIES and RESPONSIBILITIES

Duties/Responsibilities

• Manage the procurement of goods and services by identifying vendors, obtaining quotes, and issuing purchase orders in accordance with organizational policies and budget requirements.
• Coordinate the purchasing process from requisition through receipt, ensuring timely acquisition of materials, equipment, and services needed to support operations.
• Monitor Program spending and purchasing trends, providing data and recommendations to support financial stewardship and resource allocation.
• Coordinate and manage accounts payable and accounts receivable processes from start to finish to ensure the timely, accurate, and compliant processing of financial transactions in accordance with agency policies, procedures, and accounting standards.
• Serve as a primary financial liaison for program staff, Business Services, vendors, customers, and other stakeholders, providing responsive customer service and resolving inquiries related to payments, invoices, budgets, and account activity.
• Facilitate vendor payment processing, including reviewing purchase orders, verifying supporting documentation, validating vendor information, resolving discrepancies, and ensuring all required approvals are obtained prior to payment.
• Administer customer billing and accounts receivable activities, including invoice preparation, payment tracking, account maintenance, collection follow-up, and monitoring outstanding balances.
• Research and resolve complex accounts payable and receivable issues, including invoice discrepancies, vendor disputes, customer account concerns, delinquent payments, and reconciliation variances.
• Maintain accurate financial records and documentation within electronic financial management systems, ensuring records are complete, organized, and available for audit, reporting, and compliance purposes.
• Review, reconcile, and monitor financial transactions, account balances, vendor statements, customer accounts, and supporting documentation to ensure accuracy and adherence to internal controls.
• Manage purchasing card (P-Card)distribution and reconciliation processes, including reviewing transactions, validating receipts and supporting documentation, ensuring compliance with agency purchasing policies, and resolving discrepancies with cardholders and Business Services.
• Monitor and support classroom and program budgets, tracking expenditures, reviewing available balances, providing budget status updates, and assisting staff in ensuring expenditures align with approved funding allocations and program needs.
• Coordinate month-end and year-end financial activities, including account reconciliations, revenue and expenditure tracking, open purchase order reviews, and preparation of supporting documentation.
• Generate, analyze, and distribute financial reports related to accounts payable, accounts receivable, budget activity, aging reports, outstanding obligations, collections, compliance monitoring, and other operational metrics as requested.
• Provide training, guidance, and technical support to staff regarding purchasing procedures, accounts payable and receivable processes, P-Card requirements, budget monitoring, financial systems, and related business practices.
• Identify process improvement opportunities and assist in the development and implementation of enhanced financial procedures, controls, and workflows to improve efficiency, accuracy, and customer service.
• Conduct financial research and analysis related to payment trends, aging accounts, expenditure patterns, forecasting, compliance monitoring, and operational performance to support informed decision-making.
• Foster positive working relationships with program staff, families, school districts, and external agencies to support effective communication, coordinated services, and a positive educational environment for students.
• Comply with all company policies and procedures.
• Other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SUPERVISORY RESPONSIBILITY

This position has no supervisory responsibilities.

COMPETENCIES

• Project Management - Supports project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and on budget; Manages project team activities.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Written & Oral Communication - Speaks and writes clearly; Listens and gets clarification; Responds well to questions; Varies writing style to meet needs; Demonstrates group presentation skills.
• Organizational Skills: Manages time and resources efficiently.
• Collaboration: Works well with team members and provides support as needed.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Adaptability: Adjusts to changes and new situations easily.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

QUALIFICATIONS

• Associate's Degree (AA) or equivalent from two-year college or technical school, or six months to three years related experience and/or training, or equivalent combination of education and experience.

TRAVEL REQUIREMENTS

Motor Vehicle Operator's License or ability to provide transportation to meetings, trainings, and professional learning opportunities as required.

PHYSICAL DEMANDS & WORK ENVIRONMENT

• Standing (occasionally, less than 1/3)
• Walking (occasionally, less than 1/3)
• Sitting (continually, more than 2/3)
• Ability to work outdoors (occasionally, less than 1/3)
• Lifting up to 10 lbs. (occasionally, less than 1/3)
• Carrying up to 10 lbs. (occasionally, less than 1/3)

WHAT'S IN IT FOR YOU?

• Group Health Insurance Plans
• Basic & Supplemental Life Insurance
• Long Term Disability & Short Term Disability options
• 403(b) Retirement Savings Plan with Employer Matching Contribution if applicable
• Flexible Spending Account Pre-Tax Savings for Health Care, Dependent Care, and Limited Purpose Post Deductible (if contributing to an HSA)
• Employee Assistance Program
• Credit Union Access
• Tuition Reimbursement Program
• Employee Network Groups
• Access to professional learning opportunities with two fully paid courses through CREC University each year, empowering you to expand your skills and advance your career!
• Benefit from our exclusive partnership with Springfield College, offering a 15% discount on tuition for next-level degree programs to support your academic and career aspirations!

Based on terms and conditions during your employment, specific to your job classification and collective bargaining agreement.

DIVERSITY, EQUITY, & INCLUSION STATEMENT

CREC strives to understand and confront the symptoms and causes of racism and prejudice—ranging from biases to aggressions to discriminatory policies, practices, and traditions—that harm people from systemically marginalized groups or that benefit privileged groups. CREC staff and students acknowledge and respect people of all identifiers, such as race, socioeconomic status, gender identity and expression, education, age, ability, ethnicity, culture, sexual orientation, language, nationality, religion, and veteran status.

Employment Verification with E-Verify

CREC PARTICIPATES IN E-VERIFY

Notice: Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.

Important: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment.

If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).