Contract Coordinator

Capitol Region Education Council; Coltville (CT); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

403(b) Retirement Plan

Tuition Reimbursement

Job summary

Capitol Region Education Council (CREC) is seeking a Contract Coordinator at River Street Schools and Programs in Windsor, CT. The role focuses on administrative, project management, and compliance tasks, handling PPT meetings, IEP development, and CT-SEDS records with confidentiality and accuracy.

You will serve as liaison among RSS, LEAs, families, and service providers, ensuring timely communication and coordination across special education services and contract billing.

Qualifications

• AA degree or equivalent education/experience.
• Proficiency with SPARK and SMART and other billing platforms.

Responsibilities

• Monitors compliance timelines and reporting for IEPs, PPT meetings, and CT-SEDS.
• Coordinates notices, correspondence, and documentation for PPT/IEP processes and CT-SEDS requirements.
• Coordinates development and management of confidential student IEPs and related documentation for accuracy and compliance.
• Participates in multidisciplinary meetings and planning sessions to support operations and compliance.
• Coordinates planning, logistics, and execution of program events, meetings, and billing for services.

Skills

Project Management

Interpersonal Skills

Written & Oral Communication

Education

Associate's Degree (AA) or equivalent

Tools

SPARK

SMART

Job description

• Position Type:
  Administration (Certified)
• Date Posted:
  9/28/2026
• Location:
  River Street School - Windsor
• Closing Date:
  10/09/2026

Since 1966, the Capitol Region Education Council (CREC) has been dedicated to providing innovative, high-quality, and cost-effective educational programs and services to meet the diverse needs of children and adults in Greater Hartford. Serving 33 member districts and reaching additional communities statewide, CREC supports approximately 12,000 students annually through more than 120 educational programs. Our offerings include professional learning and coaching for educators, specialized programming for students with diverse needs, and PreK-12 education across 16 interdistrict magnet schools. Additionally, CREC provides school construction, operations, and cooperative business services, while also delivering programs that help adults build real, job-ready skills.

POSITION SUMMARY

The Contract Coordinator provides administrative, project management, and operational support to River Street Schools and Programs (RSS), overseeing and coordinating the administrative and compliance functions associated with PPT meetings, IEP development, and CT-SEDS documentation management. The position ensures the accuracy, integrity, and timely completion of special education records and processes while maintaining compliance with applicable federal, state, and district requirements.

Serving as the primary point of contact and liaison between RSS, local education agencies, families, and service providers, the coordinator facilitates communication, resolves procedural issues, and supports the effective implementation of special education services. The position exercises independent judgment in managing confidential information, coordinating competing priorities, monitoring regulatory timelines, and supporting continuous improvement of systems and processes critical to delivering special education programming.

ESSENTIAL DUTIES and RESPONSIBILITIES

Duties/Responsibilities

• Monitors compliance timelines and reporting requirements related to IEPs, evaluations, PPT meetings, and CT-SEDS submissions, proactively identifying and addressing potential compliance concerns.
• Coordinates and oversees the preparation, distribution, and tracking of notices, correspondence, and related documentation to ensure timely communication with staff, families, LEAs, and external stakeholders regarding PPT meetings, IEP processes, and CT-SEDS requirements.
• Coordinates and monitors the development, management, and processing of confidential student IEPs and related documentation, ensuring timely completion, accuracy, and compliance with applicable special education regulations and district procedures.
• Participates in and supports multidisciplinary meetings and planning sessions, serving as a resource for gathering, communicating, and coordinating information necessary to support program operations and compliance requirements.
• Coordinates the planning, logistics, and implementation of program-related events, meetings, and activities, collaborating with internal and external stakeholders to ensure successful execution, with regard to contracts and billing for the provision of services.
• Maintains oversight of confidential student records, compliance documentation, and electronic files, ensuring records are accurate, current, and maintained in accordance with federal, state, and district requirements.
• Develops, prepares, and disseminates professional correspondence, reports, and documentation to facilitate communication, support decision-making, and ensure timely follow-through on program initiatives and compliance activities.
• Serves as a primary point of contact for all billing and contracting across River Street Schools and Programs.
• Acts as a liaison between district teams, LEAs, service providers, and other stakeholders, facilitating communication, resolving issues, and promoting effective coordination of IEP-related services and supports.
• Foster positive working relationships with program staff, families, school districts, and external agencies to support effective communication, coordinated services, and a positive educational environment for students.
• Comply with all company policies and procedures.
• Other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SUPERVISORY RESPONSIBILITY

This position has no supervisory responsibilities.

COMPETENCIES

• Project Management - Supports project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and on budget; Manages project team activities.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Written & Oral Communication - Speaks and writes clearly; Listens and gets clarification; Responds well to questions; Varies writing style to meet needs; Demonstrates group presentation skills.
• Organizational Skills: Manages time and resources efficiently.
• Collaboration: Works well with team members and provides support as needed.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Adaptability: Adjusts to changes and new situations easily.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

QUALIFICATIONS

• Associate's Degree (AA) or equivalent from two-year college or technical school, or six months to three years related experience and/or training, or equivalent combination of education and experience.
• Proficiency with SPARK and SMART and other billing or financial platforms, as needed, strongly preferred.

TRAVEL REQUIREMENTS

Motor Vehicle Operator's License or ability to provide transportation to meetings, trainings, and professional learning opportunities as required.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Standing (occasionally, less than 1/3)
• Walking (occasionally, less than 1/3)
• Sitting (continually, more than 2/3)
• Ability to work outdoors (occasionally, less than 1/3)
• Lifting up to 10 lbs. (occasionally, less than 1/3)
• Carrying up to 10 lbs. (occasionally, less than 1/3)

WHAT'S IN IT FOR YOU?

• Group Health Insurance Plans
• Basic & Supplemental Life Insurance
• Long Term Disability & Short Term Disability options
• 403(b) Retirement Savings Plan with Employer Matching Contribution if applicable
• Flexible Spending Account Pre-Tax Savings for Health Care, Dependent Care, and Limited Purpose Post Deductible (if contributing to an HSA)
• Employee Assistance Program
• Credit Union Access
• Tuition Reimbursement Program
• Employee Network Groups
• Access to professional learning opportunities with two fully paid courses through CREC University each year, empowering you to expand your skills and advance your career!
• Benefit from our exclusive partnership with Springfield College, offering a 15% discount on tuition for next-level degree programs to support your academic and career aspirations!

Based on terms and conditions during your employment, specific to your job classification and collective bargaining agreement.

DIVERSITY, EQUITY, & INCLUSION STATEMENT

CREC strives to understand and confront the symptoms and causes of racism and prejudice—ranging from biases to aggressions to discriminatory policies, practices, and traditions that harm people from systemically marginalized groups or that benefit privileged groups. CREC staff and students acknowledge and respect people of all identifiers, such as race, socioeconomic status, gender identity and expression, education, age, ability, ethnicity, culture, sexual orientation, language, nationality, religion, and veteran status.

DISCLAIMER STATEMENT

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Diversity, Equity, and Inclusion Statement

CREC strives to understand and confront the symptoms and causes of racism and prejudice—ranging from biases to aggressions to discriminatory policies, practices, and traditions—that harm people from systemically marginalized groups or that benefit privileged groups. CREC staff and students acknowledge and respect people of all identifiers, such as race, socioeconomic status, gender identity and expression, education, age, ability, ethnicity, culture, sexual orientation, language, nationality, religion, and veteran status.

Employment Verification with E-Verify

CREC PARTICIPATES IN E-VERIFY

Notice: Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.

Important: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment.

If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).