Financial Operations Assistant

Kids for the Future; Elgin (IL); On-site; USD 28,000 - 34,000; Part time

Job summary

River Valley Christian School is seeking a part-time financial clerk to support accounts payable, billing, collections, and daily transactions. You will help ensure accuracy, adhere to controls, and assist with reconciliations.

The role requires collaboration with staff, handling vendor invoices, card administration, and deposit processing while maintaining organized records and contributing to the school’s financial health.

Qualifications

• Associate’s degree in accounting or related field preferred.
• 2 years of accounting experience preferred.
• Knowledge of GAAP and basic bookkeeping practices.

Responsibilities

• Process vendor invoices, approvals, coding, and supporting documents.
• Assist with credit card administration and dispute resolution.
• Support collections for past-due tuition and billing accuracy.
• Serve as primary contact for parent questions on invoices and balances.
• Prepare general ledger entries and support reconciliations.
• Maintain organized digital records and follow internal controls.

Skills

Bookkeeping

GAAP knowledge

Attention to detail

Communication skills

Microsoft Excel

Team collaboration

Education

Associate’s degree in accounting, business, or related field

Tools

Blackbaud

Microsoft Office Suite

Job description

• Location 1000 N. Randall Rd,Elgin, IL, 60123,United States
• Employee Type PT Non-Exempt

Job Summary

Responsible for supporting the financial health of River Valley Christian School by assisting with accounts payable, expense management, billing, collections, and daily financial transactions while serving as a trusted point of contact for parent account inquiries. Ensure accurate recordkeeping, timely processing, and adherence to internal controls, while also supporting reconciliations and compliance efforts. The position works collaboratively with others to maintain efficiency, accuracy, and excellent service during routine operations and periods of transition.

Scope of Role

N/A

Essential Roles & Responsibilities include but not limited to:

Accounts Payable

• Process vendor invoices, secure and verify required approvals, and ensure accurate coding and supporting documentation


• Serve as a resource for staff submitting or approving payment requests and invoices by answering questions regarding coding, documentation, payment status, and processes


• Monitor A/P aging, assist with vendor and requisitioner inquiries, and support timely payments


• Serve as backup to the Director for Positive Pay and ACH Filter processing, ensuring continuity of fraud-prevention controls

Credit Card Administration

• Assist with administration of employee credit/purchase cards through communication with cardholder communication, timely processing, receipt collection, coding, and dispute resolution


• Assist in monitoring compliance with school purchasing, receipt, and documentation policies and requirements and follow up as needed

Collections & Billing

• Assist with collections for past-due tuition and fees, including respectful outreach to families and payment plan follow-up as needed


• Prepare and issue monthly and miscellaneous billings, ensuring accuracy and timely distribution

Parent Account Support

• Serve as a primary point of contact for parent questions regarding invoices, payments, and account balances


• Provide clear, compassionate, and professional communication while resolving account questions and concerns in a timely manner

General Ledger & Reconciliations

• Prepare and post non-automated general ledger entries from various sources


• Assist with account reconciliations to ensure accuracy of financial reporting


• Process bank deposits, preparing deposit packets, reconciling, and transporting deposits as needed.


• Book deposits accurately in the accounting system; reconcile daily receipts to ledger entries

Process, Compliance & Other

• Maintain organized digital records supporting audits and reviews.


• Follow internal controls and finance policies; recommend improvements to increase efficiency and accuracy.


• Assist with ad-hoc projects and special assignmentsas needed to support the Finance Department and transitions to new systems.

Spiritual Formation

• Model biblical values, Christlike character, and faithful stewardship in all interactions with students, families, faculty, staff, vendors, and community members


• Encourage spiritual growth through prayer, positive relationships, and a service-minded approach to the school community


• Demonstrate a personal commitment to Christian faith through active participation in a local Bible-based church


• Support the spiritual mission of the school by demonstrating excellence, honesty, humility, compassion, and the fruit of the Spirit in daily work and relationships

Knowledge / Skills / Abilities Required:

• Solid understanding of bookkeeping principles, GAAP, and basic accounting practices


• Strong attention to detail and accuracy in data entry, transaction processing, and reconciliations


• Strong written and verbal communication skills, including professional and compassionate parent-facing communication


• Strong organizational skills with the ability to maintain accurate, orderly, and confidential files and records


• Strong customer service mindset with sound judgment, discretion, and professionalism


• Ability to prioritize responsibilities and meet multiple deadlines in a service-oriented environment


• Ability to work independently, exercise self-discipline, and follow established procedures


• High level of integrity in handling confidential financial and family information


• Ability to collaborate effectively as part of a team while maintaining appropriate independence and confidentiality


• Ability to interpret data, perform calculations, and identify discrepancies


• Proficiency with accounting software (e.g., Blackbaud or similar systems) and online banking portals


• Proficiency with Microsoft Office applications, including Excel for spreadsheets, formulas, data analysis, and pivot tables, as well as Word and email platforms such as Gmail or Outlook

Education and Experience:

• Associate’s degree in accounting, business, or a related field preferred, or equivalent relevant experience


• 2-years of experience in accounting, bookkeeping, accounts receivable/payable, or business office operations; school or nonprofit experience preferred

Salary Information

$20- $25 per hour / 20-25 hours per week