Accounts Payable/Payroll Specialist

GLENDIVE PUBLIC SCHOOLS; Glendive (MT); On-site; USD 42,000 - 64,000; Full time

Job summary

Glendive Public Schools is seeking a dependable Accounts Payable/Payroll Specialist to join our district team. You will start with Accounts Payable and transition into Payroll responsibilities, ensuring accurate and timely processing in our district systems.

The ideal candidate has an accounting or business background, strong numerical and communication skills, and the ability to handle confidential information in a fast-paced school environment.

Qualifications

• Associate or Bachelor’s Degree in Accounting or Business Management.
• High School Diploma or equivalent with at least three years in accounting, bookkeeping, or payroll.
• Proficient with Microsoft Office Suite, Google Apps, and Adobe.
• Strong mathematical and analytical skills; excellent communication and interpersonal skills.
• Ability to manage multiple responsibilities and meet deadlines under time constraints.
• Ability to handle confidential information with tact, discretion, and professionalism.
• Proactive attitude and a positive approach to supporting staff.

Responsibilities

• Begin with Accounts Payable and transition into Payroll responsibilities.
• Review, process, and pay authorized invoices with timely data entry.
• Maintain vendor files and respond to payment inquiries.
• Process payroll data for all district employees and maintain payroll records.
• Prepare, verify, and distribute payroll checks and other authorized payments.
• Balance payroll and withholding accounts.
• Maintain confidentiality of employee and student information.
• Support the Business Manager and district staff as needed.

Skills

Accounting

Payroll

Analytical thinking

Communication

Multitasking

Discretion

Education

Associate or Bachelor's Degree in Accounting or Business Management

High School Diploma with 3+ years experience in accounting/payroll

Tools

Microsoft Office Suite

Google Applications

Adobe

Job description

Glendive Public Schools is seeking a dependable, detail-oriented, and organized Accounts Payable/Payroll Specialist to join our district team. If you have strong accounting, bookkeeping, or payroll experience and enjoy working in a fast-paced, team-oriented environment, this is a great opportunity to make a meaningful contribution to our schools and staff.

The Accounts Payable/Payroll Specialist Will

• Begin with primary responsibility for Accounts Payable, with training and a planned transition into increasing Payroll responsibilities
• Review, process, and pay authorized invoices while ensuring timely entry into automated systems
• Maintain accurate vendor files and respond to vendor payment inquiries
• Process payroll data for all school district employees and maintain accurate, up-to-date payroll records
• Prepare, verify, and distribute payroll and other authorized checks
• Balance payroll and withholding accounts
• Maintain confidentiality of employee and student information
• Perform other related duties as assigned by the Business Manager to support an efficient and effective work environment

What We're Looking For

• An Associate or Bachelor's Degree in Accounting or Business Management or
• A High School Diploma or equivalent education with at least three years of accounting, bookkeeping, or payroll experience
• Excellent computer skills, including knowledge of Microsoft Office Suite, Google Applications, and Adobe
• Strong mathematical and analytical skills; Excellent communication and interpersonal skills
• The ability to manage multiple responsibilities, meet deadlines, and work effectively under time constraints
• The ability to handle telephone calls and personal contacts with tact, diplomacy, and discretion
• The ability to interpret and analyze data and effectively communicate information
• A proactive attitude and a desire to create a positive experience for others
• The ability to maintain confidentiality of employment and student matters

Why Join Us?

• Make a meaningful difference by ensuring our employees are paid accurately and on time
• Support the smooth and efficient financial operations of Glendive Public Schools
• Contribute to Excellence in Education behind the scenes by helping our schools and staff succeed

The position requires frequent computer work and the ability to remain attentive and accurate while working within deadlines. The successful applicant should be comfortable shifting between tasks, managing time-sensitive responsibilities, and working in a professional school environment.

Glendive Public School's mission statement is "Excellence in Education." We like to think that we offer a well-rounded education for all students. Our school district offers a multitude of opportunities for both students and employees. We pride ourselves on being student-centered and believe that supporting our staff is one of the best ways to support our students.

As a district, we feel like our job is to add value to our teachers and staff so they can add value to our students. Whether you are working directly with students or supporting the people who serve them, every member of our team plays an important role in the success of Glendive Public Schools.

Our K-12 school district has approximately 1,200 students and is located in the middle of the beautiful badlands. We have a great community here in Glendive, and we are always looking to bring more kind, dedicated, and talented people to our community.

Website: www.glendiveschools.com

Facebook: www.facebook.com/glendiveschools

Visit Glendive: www.visitglendive.com

Glendive Chamber: www.glendivechamber.com