Accounts Payable / Payroll Clerk

Gfoat; Gilmer, Northern (TX, KY); Hybrid; USD 38,000 - 56,000; Full time

Job summary

The City of Gilmer is seeking an Accounts Payable / Payroll Clerk to support financial operations by processing accounts payable invoices, payroll, and related administrative tasks, ensuring accuracy and compliance with laws.

Responsibilities include maintaining vendor files, processing payments, timekeeping review, deductions, and pay history, and assisting with audits and financial reporting for the finance department.

Responsibilities

• Process accounts payable invoices, verify accuracy, match purchase orders, prepare payments and process refunds.

Job description

Job Description:The Accounts Payable / Payroll Clerk supports the City of Gilmer's financial operations by performing timely and accurate processing of accounts payable, payroll, and related administrative task. This position plays a key role in maintaining financial integrity, ensuring compliance with applicable laws, and providing excellent internal customer service to city departments and employees.

Essential Job Functions:

• Process accounts payable invoices, verify accuracy, match purchase orders, prepare and process sales tax, prepare payments and process customer refunds.
• Maintain vendor files, W-9 documentation, and assist with annual 1099/1096 reporting
• Prepare and process bi-weekly payroll, including timekeeping review, deductions, leave accrual reporting, annual longevity and certification pay, and adjustments
• Maintain payroll records and ensure compliance with Federal and Texas State wage and hour laws
• Reconcile payroll reports, benefits invoices, and other financial documents
• Assist with month-end and year-end closing procedures
• Respond to employee inquiries regarding payroll, benefits deductions, and pay history
• Assist with budget preparation, audit request, and financial reporting as needed
• Maintain confidentiality of sensitive financial and personnel information
• Perform other duties as assigned to support the Finance Department
• Assist utility clerks when needed, take payments, answer phones, and assist customers