Accounts Payable Media Analyst - Advertising

Truelogic Software LLC; United States; Remote; USD 50,000 - 70,000; Full time

Job summary

Truelogic Software LLC is seeking an Accounts Payable Media Analyst to manage the accounts payable process for media vendors. This role requires a strong understanding of media buying practices and vendor contracts, facilitating timely and accurate payments while driving process improvements. Join a dynamic team that values expertise and offers competitive compensation and fully remote work.

Benefits

100% Remote Work

Highly Competitive USD Pay

Paid Time Off

Work with Autonomy

Work with Top American Companies

Qualifications

• Minimum of 2-3 years of experience in accounts payable.
• Proficient in accounting software and MS Office Suite.
• Excellent verbal and written communication skills in English.

Responsibilities

• Review and process media invoices for accuracy and compliance.
• Ensure timely processing of payments to vendors.
• Maintain accurate accounts payable records for audits.

Skills

Communication Skills

Attention to Detail

Problem Solving

Multi-Currency Processing

Education

Associate’s degree in accounting, finance, or related field

Tools

QuickBooks

SAP

Oracle

Microsoft Excel

Job description

About Truelogic

At Truelogic we are a leading provider of nearshore staff augmentation services headquartered in New York. For over two decades, we’ve been delivering top-tier technology solutions to companies of all sizes, from innovative startups to industry leaders, helping them achieve their digital transformation goals.

Our team of 600+ highly skilled tech professionals, based in Latin America, drives digital disruption by partnering with U.S. companies on their most impactful projects. Whether collaborating with Fortune 500 giants or scaling startups, we deliver results that make a difference.

By applying for this position, you’re taking the first step in joining a dynamic team that values your expertise and aspirations. We aim to align your skills with opportunities that foster exceptional career growth and success while contributing to transformative projects that shape the future.

Our Client

A digital-first marketing network that combines creativity and technology to deliver integrated solutions. Specializing in digital transformation, performance media, data analytics, and strategic communications, it serves global B2C, B2B, and DTC brands, driving growth and engagement through innovative marketing strategies.

Job Summary

The Accounts Payable (AP) Media Analyst is responsible for the end-to-end accounts payable process related to media vendors, ensuring timely, accurate and compliant payments across multiple markets and currencies. This role requires a strong understanding of media buying practices, vendor contracts, and reconciliation processes. The AP Media Analyst will act as a key liaison between finance, media operations, and external vendors to support efficient payment cycles and drive process improvements across the organization.

Responsibilities

• Invoice Processing: Review, verify and process media invoices for accuracy, completeness, and compliance with company policies.

• Collaborate with media teams to ensure accurate and timely matching of insertion orders (IO’s).

• Perform reconciliations between media buying systems, ERP systems, and vendor statements to resolve discrepancies.

• Reconcile discrepancies or issues with vendors and internal departments.

• Payment Processing: Ensure timely processing of payments to vendors via checks, electronic transfers, or other payment methods.

• Coordinate payment schedules to meet vendor terms and avoid late fees.

• Prepare payment runs and confirm payments are executed according to company guidelines.

• Vendor Relations: Establish and maintain strong relationships with vendors to resolve payment issues, discrepancies, or concerns.

• Respond to vendor inquiries regarding payment status and discrepancies in a professional and timely manner.

• Ensure all vendor contact information is up to date in the system.

• Record Maintenance: Maintain accurate and organized accounts payable records for audit and tax purposes.

• Ensure proper filing of invoices, payment records, and other documentation.

• Assist in month-end and year-end closing processes by providing necessary documentation and reports.

• Reconciliation: Reconcile accounts payable statements and resolve discrepancies between the company’s records and vendor statements.

• Assist in preparation for periodic audits by providing necessary documentation.

• Compliance & Reporting: Ensure adherence to company policies, accounting standards, and legal regulations in the processing of payments and financial records.

• Prepare reports on accounts payable activity as requested by management or other departments.

• Assist with tax-related matters, including maintaining records of 1099 vendors and reporting.

• Process Improvement: Identify opportunities to streamline and improve the accounts payable process.

• Implement and maintain best practices for the efficient handling of accounts payable.

Qualifications and Job Requirements

• Education: Associate’s degree in accounting, finance, or a related field (or equivalent experience).

• Experience: Minimum of 2-3 years of experience in accounts payable or a related financial role.

• Technical Skills: Proficient in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite (Excel, Word).

• Communication Skills: Excellent verbal and written communication skills in English for dealing with vendors and internal teams.

• Prior experience working in a Shared Services or Global Business (GBS) environment.

• Knowledge of multi-currency payment processing and tax regulations related to media purchases.

• Familiarity with client-billable accounting structures and agency-of-record (AOR) financial models.

• Advanced Excel skills with Pivot Tables and XLOOKUP (highly desired).

What We Offer

• 100% Remote Work: Enjoy the freedom to work from the location that helps you thrive. All it takes is a laptop and a reliable internet connection.

• Highly Competitive USD Pay: Earn an excellent, market-leading compensation in USD, that goes beyond typical market offerings.

• Paid Time Off: We value your well-being. Our paid time off policies ensure you have the chance to unwind and recharge when needed.

• Work with Autonomy: Enjoy the freedom to manage your time as long as the work gets done. Focus on results, not the clock.

• Work with Top American Companies: Grow your expertise working on innovative, high-impact projects with Industry-Leading U.S. Companies.

Why You’ll Like Working Here

• A Culture That Values You: We prioritize well-being and work-life balance, offering engagement activities and fostering dynamic teams to ensure you thrive both personally and professionally.

• Diverse, Global Network: Connect with over 600 professionals in 25+ countries, expand your network, and collaborate with a multicultural team from Latin America.

• Team Up with Skilled Professionals: Join forces with senior talent. All of our team members are seasoned experts, ensuring you're working with the best in your field.

Apply now!