Accounts Payable Manager - Real Estate

Paths Management Services LLC; New York (NY); On-site; USD 110,000 - 120,000; Full time

Benefits offered by this job

Medical Insurance

Bonus Eligible

Paid Time Off

12 Paid Holidays

EAP

Job summary

Paths Management Services LLC is hiring an Accounts Payable Manager in New York, NY. The role leads a three-person AP team, ensures accurate and timely vendor payments, and oversees relationships with a third-party accounting service provider.

Responsibilities include processing invoices, escrows, and management fees while maintaining IRS compliance and audit support. The position requires a Bachelor’s degree in Finance/Accounting, 3+ years of AP management experience, and strong Excel skills.

Qualifications

• Bachelor's degree in Finance, Mathematics, Accounting or related field.
• Minimum of three years of experience as an Accounts Payable Manager.
• Experience managing outsourced or third-party accounting teams and coordinating invoice processing workflows.
• Proficient in Microsoft Word and Excel.
• Real estate accounting experience preferred.
• Strong organizational and communication skills.
• Ability to manage a staff of 5.

Responsibilities

• Monitor accounts payable activity for the entire portfolio and coordinate with staff.
• Process weekly payments of approved invoices as selected by management.
• Post monthly, weekly, and quarterly escrows, management fees, and accounting fees.
• Oversee and manage the duties and responsibilities of Accounts Payable Specialists.
• Manage relationship with third-party accounting service provider; conduct weekly invoice review meetings and ensure timely processing.
• Oversee tracking and timely payment of utility invoices; coordinate transfers for tenants’ names.
• Interact with vendors and management to resolve issues professionally.
• Set up new vendors and maintain tax/insurance documentation.
• Enter, post, and process online payments; prepare manual checks as needed.
• Oversee annual 1099 reporting and W-9 collection; ensure IRS compliance.
• Prepare reports, analyze AP trends, and identify process improvements.
• Assist with audits and special projects.

Skills

Staff management

Organization

Communication

Multitasking

Vendor relations

Education

Bachelor's degree in Finance/Accounting

Tools

Microsoft Word

Microsoft Excel

Job description

Accounts Payable Manager

Paths is a full-scale, vertically integrated affordable housing developer, builder, and operator. Since 2004, Paths creates and preserves high-quality affordable housing across the U.S. that enhances communities and helps residents build better lives. With over 16,000 units across 13 states under management and more than 600 employees, Paths manages a suite of capabilities spanning the entire property life-cycle, including: development, construction, property management, maintenance, and security.

Summary / Objective

The Accounts Payable Manager is responsible for ensuring the accurate and timely payment of vendors for services and products rendered across the portfolio. This position oversees invoice processing, vendor statement reconciliations, credit card audits, payment distribution, and vendor communications. The role also manages the company's third-party accounting service provider, including conducting weekly invoice review meetings and resolving outstanding items. Reporting to the Controller, the Accounts Payable Manager supervises a team of three Accounts Payable Specialists and helps maintain efficient accounts payable operations.

Classification

Exempt (not eligible for overtime)

Location

New York, NY 10022

Essential Function/Responsibilities

• Monitor accounts payable activity for the entire portfolio and coordinate with staff.
• Process weekly payments of approved invoices as selected by management.
• Post monthly, weekly, and quarterly escrows, management fees, and accounting fees.
• Oversee and manage the duties and responsibilities of Accounts Payable Specialists.
• Manage the relationship with the company's third-party accounting service provider, including conducting weekly meetings to review invoices, monitor workflow progress, resolve outstanding items, and ensure timely and accurate invoice processing.
• Oversee the proper tracking and timely payment of utility invoices.
• Coordinate with staff to ensure utility invoices for accounts that should be in tenants' names have been transferred accordingly and that any charges requiring reimbursement have been communicated to the Accounts Receivable team.
• Interact with vendors and management personnel as needed to ensure all vendor issues are handled effectively and professionally.
• Set up new vendors and ensure all required tax and insurance documentation has been received and maintained.
• Enter, post, process online payments, and prepare manual checks as needed.
• Oversee annual 1099 reporting and W-9 collection and maintain compliance with applicable IRS requirements.
• Prepare reports, analyze accounts payable trends, and identify opportunities to improve processes and controls.
• Assist with audits and special projects as assigned.

Requirements

• Must have a Bachelor's Degree, preferable if in Finance, Mathematics, Accounting or a related field.
• Minimum of three years of experience as an Accounts Payable Manager.
• Experience managing outsourced or third-party accounting teams and coordinating invoice processing workflows is strongly preferred.
• Must be proficient in Microsoft applications - Word and Excel.
• Real Estate accounting experience strongly preferred.
• Strong organization and communication skills.
• Ability to effectively manage a staff of 5.
• Ability to multi-task, prioritize and work efficiently.
• Ability to listen, communicate (written and verbal), and follow-up effectively with all levels within the organization and vendors.
• Ability to perform at high levels in a fast paced, ever-changing work environment.

Salary Range

$110,000 - $120,000

Benefits

• Medical Insurance: 100% of medical benefits paid for employees only
• Voluntary dental and vision plan options
• Bonus Eligible
• Paid Time Off
• 12 Paid Company Holidays
• Voluntary short-term disability, long-term disability, life insurance, dependent coverage
• Voluntary accident insurance, critical Illness insurance, and hospital indemnity Insurance
• Employee Referral Program
• Employee Assistance Program (EAP)

PMP

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Position Accounts Payable Manager

Number of Openings 1

Location Paths Management Services LLC