Accounts Payable Manager

Magnet Forensics Inc.; Ontario (CA); Hybrid; USD 61,000 - 75,000; Full time

Benefits offered by this job

Generous time off policies

Competitive compensation

Volunteer opportunities

Rewards programs

Employee committees & resource groups

Healthcare and retirement benefits

Job summary

Magnet Forensics is seeking an experienced Accounts Payable Manager to lead the AP team across multiple entities and currencies, ensuring accurate processing and strong financial controls. You’ll mentor staff, optimize processes, and collaborate with cross-functional partners in a hybrid work setup.

The role requires 5+ years in AP with at least 2 years of leadership, deep knowledge of AP controls, and advanced Excel skills.

Qualifications

• 5+ years of progressive accounts payable experience, including at least 2 years leading a team.
• Experience managing accounts payable operations in a multi-entity and/or multi-currency environment.
• Strong understanding of accounts payable controls, vendor management practices, and compliance requirements.
• Advanced Excel skills and experience working with large, detailed datasets in support of reconciliations and audit requests.

Responsibilities

• Lead the accounts payable team, setting service standards and managing to them.
• Oversee the end‑to‑end accounts payable cycle across multiple entities and currencies, including invoice intake, coding, approval routing, payment runs, and vendor query resolution.
• Resolve complex invoice, purchase order, and receipt discrepancies, and act as the escalation point for vendor issues.
• Oversee the accounts payable inbox, ensuring timely response to inquiries.
• Administer corporate card and employee expense policy, enforcement and review.
• Deliver accounts payable close activities, including accruals and aging analyses, and support reconciliations.
• Partner with external auditors on AP testing and provide narrative support.

Skills

Accounts payable leadership

Multi-entity operations

Advanced Excel

Cross-functional collaboration

Tools

ERP systems

Accounts payable automation

Workflow tools

Job description

Who We Are; What We Do; Where We're Going

Magnet Forensics is a global leader in the development of digital investigative software that acquires, analyzes, and shares evidence from computers, smartphones, tablets, and IoT-related devices. We are continually innovating so our customers can deploy advanced and effective tools to protect their companies, communities, and countries.

Serving thousands of customers globally, our solutions are playing a crucial role in modernizing digital investigations, helping investigators fight crime, protect assets, and guard national security.

With employees based around the world, Magnet Forensics has been expanding our global presence. As a part of Magnet Forensics, you can expect to make a difference in the world, no matter what role you play. You'll be supported through learning and development, not to mention an incredible team with unbelievable talent and integrity.

Role Overview

We are seeking an experienced Accounts Payable Manager to join our Finance team and oversee day-to-day accounts payable operations. This role is responsible for leading a team of AP professionals, ensuring payments are processed accurately and efficiently, maintaining established controls and procedures, and supporting compliance and audit requirements. This position is ideal for a hands‑on leader who enjoys developing team members, improving processes, and partnering cross‑functionally to support business operations while maintaining appropriate financial controls.

What You'll Do

Team Leadership

• Lead, mentor, and coach the accounts payable team, setting service standards and managing to them.
• Assign and balance workload across the team, monitor performance, and provide constructive feedback.
• Ensure team members are trained and equipped to perform their duties effectively as volume and complexity grow.

Accounts Payable Operations

• Oversee the end‑to‑end accounts payable cycle across multiple entities and currencies, including invoice intake, coding, approval routing, payment runs, and vendor query resolution.
• Ensure disbursements are accurate, appropriately approved and executed on schedule.
• Resolve complex invoice, purchase order, and receipt discrepancies, and act as the escalation point for vendor issues.
• Oversee the accounts payable inbox, ensuring that the team is providing timely response to internal and external inquiries.
• Administer corporate card and employee expense policy, enforcement and review.

Compliance Program

• Oversee the vendor master record, including onboarding, validation, banking detail verification, and ongoing governance.
• Execute and maintain established payment fraud controls, including duplicate payment detection, change‑of‑bank‑detail verification, and segregation of duties over payment release.
• Coordinate and administer tax information reporting obligations across jurisdictions, including T4A and 1099 reporting and cross‑border withholding.
• Maintain documented accounts payable policies and procedures, and ensure control evidence is retained to audit standard.

Close and Reporting

• Deliver accounts payable close activities, including accruals, accounts payable aging analysis, and supporting reconciliations.
• Report to management on key accounts payable metrics, including cycle time, aging, and discount capture.
• Partner with external auditors on accounts payable and disbursement testing, providing narrative support and timely evidence.

Operational Excellence

• Identify and implement process improvements that reduce manual touches and shorten invoice cycle time as volume scales.
• Support system implementations and enhancements related to ERP, accounts payable automation, and workflow tools.
• Partner cross‑functionally with Procurement, Legal, IT, and the business to streamline purchasing and approval workflows.

What We're Looking For

• 5+ years of progressive accounts payable experience, including at least 2 years leading a team
• Demonstrated experience managing accounts payable operations in a multi‑entity and/or multi‑currency environment
• Strong understanding of accounts payable controls, vendor management practices, and compliance requirements
• Demonstrated experience operating within a controlled close environment, with a clear understanding of documentation standards, review requirements, and audit evidence
• Advanced Excel skills and experience working with large, detailed datasets in support of reconciliations and audit requests
• High degree of ownership, attention to detail, and judgment required to operate effectively in a high growth, scaling technology environment
• Proven ability to partner cross‑functionally while maintaining strong accounting governance and control discipline

Compensation & Benefits

The Compensation range is for the primary location for which the job is posted. Please note that the actual compensation may vary depending on location and job-related factors such as qualifications, experience, knowledge and skills. If you are applying for this role outside of the primary location and you are selected for an interview, the Talent Acquisition Partner can share more information with you. If the compensation structure for the role includes an incentive component (i.e. most Sales roles) the range below represents total target compensation (TTC) (base salary + variable).

$85,000 - $105,000 (Currency i.e. "CDN") a year

Salary range (min - max)

Position Type: New Position

• Generous time off policies
• Competitive compensation
• Volunteer opportunities
• Reward and recognition programs
• Employee committees & resource groups
• Healthcare and retirement benefits

Indicators of Success

We're looking for someone who checks off most, but not all, of the boxes listed in "skills and experiences". It's more important to us to find candidates who can display indicators of success through skills they have developed and experiences they have been a part of, than to find folks who have "been there, done that". We want to be part of your development journey, and we'll learn as much from you as you learn from us.

How We Work

At Magnet Forensics, we take a hybrid-flexible approach to support your productivity and work‑life balance. If you're within a comfortable travel distance to one of our offices, you'll occasionally join us in person. How often you'll come in depends on your department and team needs, typically ranging from weekly to monthly. These in‑person moments help us build stronger connections, spark new ideas, and celebrate our successes together. Most days, you can choose what works best for you, while staying in tune with your team's goals.

We're excited to welcome you to our team and look forward to achieving great things together - both in the office and wherever you work best!

The Most Important Thing

We're looking for candidates that can provide examples of how they have demonstrated Magnet CODE in their previous experiences:

CARE - We care about each other and our mission to make a difference in the world.

OWN - We are accountable for our results - while never forgetting to act with integrity, empathy, and respect.

DEDICATE - We put our heart and soul into meeting the needs of our customers and helping them serve the people they protect.

EVOLVE - We are constantly innovating and exploring new ways to work together to make an impact with our work.

Here at Magnet Forensics, we are committed to continuous learning and are focused on building a diverse and inclusive workforce. This commitment will be reflected in our hiring processes and embedded in our values and how we treat one another.

Magnet Forensics is an Equal Opportunity Employer and considers applicants for employment without regard to race, colour, religion, sex, orientation, national origin, age, disability, genetics or any other basis forbidden under federal, provincial, or local law. We are committed to providing an inclusive, accessible recruitment process and work environment. Accommodation is available to all applicants upon request throughout the hiring process. Please contact [email protected] should you require any accommodations.

All offers of employment at Magnet are contingent upon satisfactory completion of a background check. All background checks will be conducted in accordance with all applicable laws. Magnet will consider each position's job duties, among other factors, in determining what constitutes satisfactory completion of the background check. Refusal to consent to a background check may be grounds for revoking an offer of employment.

US Applicants: Magnet Forensics participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Magnet Forensics handles and uses personal data of job applicants in line with its Recruitment Privacy Policy found here

Magnet does not use artificial intelligence (defined as a machine‑based system that infers from input to generate outputs such as predictions, content, recommendations, or decisions) for screening, assessing, or selecting applicants. Should this practice change, we will update this disclosure accordingly.