Accounts Payable Lead - Los Angeles, CA

Planned Parenthood Los Angeles; Los Angeles (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

A leading organization in reproductive health care is seeking an Accounts Payable Lead for its Los Angeles headquarters. The ideal candidate will not only manage day-to-day accounts payable activities but also ensure vendor support and maintain financial integrity. This role calls for a detail-oriented individual with strong customer service skills and a pertinent educational background.

Benefits

Medical, dental, and vision coverage

403(b) Retirement plan with up to 6% employer match

Generous vacation, sick, and holiday benefits

Qualifications

• Minimum of three years Accounts Payable experience required.
• Non-profit and healthcare experience preferred.
• Strong knowledge of the accounts payable process.

Responsibilities

• Reviewing and processing invoices accurately and timely.
• Managing activities within Accounts Payable and Accrued Purchase processes.
• Supporting AP Specialist’s invoice entries and vendor payment workflow.

Skills

Customer Service

Organization

Analytical Skills

Education

Bachelor’s Degree in Accounting or Finance-related field

Tools

Microsoft Dynamics GP

Excel

Word

Job description

Planned Parenthood Los Angeles is seeking an experienced Accounts Payable Lead with excellent customer service skills to work in our Downtown Los Angeles Headquarters. Under the general supervision of the Accounts Payable Supervisor, the Accounts Payable Lead is responsible for the day-to-day accounts payable process. This work involves reviewing and processing invoices in an accurate and timely manner; providing vendor support through the performance of analysis and reconciliation of invoices and maintaining business relationships; and maintaining accounts payable files and backup documentation. This position also manages mail, file storage, cash logistics and assists with monthly and annual close, documentation and processing.

Over one hundred years ago, Planned Parenthood was founded on the idea that everyone should have the information and care they need to live strong, healthy lives and fulfill their dreams. Founded 52+ years ago, Planned Parenthood Los Angeles is one of the largest providers of reproductive health care services in Los Angeles County. The Planned Parenthood Los Angeles (PPLA) team works together to provide high-quality, affordable reproductive health care to women, men, and young people across Los Angeles County. At PPLA, you will discover a culture of like-minded individuals who are eager to make positive contributions to their community and to the Planned Parenthood mission.

Our Ideal Candidate will have the following qualifications:

• Bachelor’s Degree in Accounting or Finance-related field or equivalent work experience required.
• Minimum of three(3) years Accounts Payable experience required.
• Non-profit and healthcare experience preferred.
• Strong knowledge of the accounts payable and three-way match process
• Experience with Microsoft Dynamics GP (Great Plains) or Accumatica is a plus, Excel & Word required.
• Ability and willingness to travel within Los Angeles County.
• Reliable means of transportation for onsite and off-site work.

About the position:

• Abortion patients are cared for at each of our health centers, and in part through the administrative, support, and other non-clinical services provided at all PPLA locations, and by all PPLA employees. Supporting these critical services is an essential job duty, and a fundamental responsibility of all employees and contractors.
• Manage activities within the Accounts Payable and Accrued Purchase processes.
• Support AP Specialist’s Purchase Order and Non-Purchase Order Invoice entries.
• Coordinate the posting of invoices, expense reports and patient refund transactions.
• Perform and/or monitor all Purchase Order and Non-Purchase Order month-end duties, including the open vendor statements, accrued purchasing aging analysis, and purchase order issues tracker.
• Maintain the integrity of general ledger accounts that are assigned, such as Accounts Payable, and Accrued Purchases, ensuring accuracy of all transactions
• Act as a Subject Matter Expert for the General Ledger Accounts Payable Module
• Maintain open vendor statements, accrued purchasing aging analysis, and purchase order issues tracker.
• Support the maintenance of the vendor master list within General Ledger System, including the creation of new vendors, changes to existing vendors, monitoring over the W-9 process to ensure up-to-date documentation exists
• Coordinate the weekly vendor payment workflow and ad-hoc ach and check processing.
• Actively participate in the external audit process.
• Prepare schedules and documentation for external reporting and government requirements, including preparation and issuance of the annual 1099s.
• Perform all Accounts Payable Specialist duties as needed per the applicable Accounts Payable Specialist.

Generous salary and benefits package includes:

• Medical, dental, and vision coverage options for you and eligible dependents
• Free basic life/AD&D policy with additional voluntary coverage options
• Short Term Disability, Critical Illness and Accident policies
• 403(b) Retirement plan with up to 6% employer match
• Medical and Dependent Flexible Spending Account plans
• Public Transportation and Commuter Pre-Tax Reimbursements
• Generous vacation, sick, and holiday benefits
• Hiring Range: $29.28to $35.14 Hourly (Non-Exempt)

Compensation Philosophy and Position Hiring Range:

At Planned Parenthood Los Angeles we continuously work towards our value of "we respect and honor all people", which also relates to our compensation philosophy. PPLA recognizes that decisions about pay, and benefits have significant impact on staff, so we are committed to ensuring all positions are rooted in a description that identifies competencies, duties, responsibilities, and qualifications, and that they are compensated equitably which considers both internal organizational equity and market compensation data for similar roles.

Equal Employment Opportunity will be afforded to all applicants and other covered persons without regard to protected characteristics, including their perceived protected characteristic. Protected categories include: race (including traits historically associated with race, including but not limited to, hair texture and protective hair styles such as, braids, locs, and twists as examples but not exhaustive list), color, religion or religious creed (including religious belief, observation, practice, dress, and grooming practices), national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding/chestfeeding, or related medical conditions), reproductive health decision-making, gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status (including past, current or prospective service in the uniformed service), and any other characteristic protected under applicable federal, state or local law. PPLA will consider for employment qualified applicants with criminal histories in accordance with the requirements of Los Angeles Fair Chance Initiative for Hiring.