Accounts Payable Coordinator - Mission-Driven Stewardship

Baptist Children's Home; Thomasville (NC); On-site; USD 60,000 - 75,000; Full time

Job summary

Baptist Children’s Homes of North Carolina is seeking a detail-oriented Accounts Payable Coordinator to oversee the organization’s accounts payable function in support of its ministry and mission. Reporting to the Controller, the role ensures timely, accurate, and compliant processing of invoices, reimbursements, payments, and related financial transactions.

The ideal candidate will demonstrate strong internal controls, experience with high-volume processing, and a commitment to stewardship in a

Qualifications

• Minimum of 5 years of progressively responsible accounts payable or accounting experience.
• Experience processing high-volume accounts payable transactions.
• Working knowledge of GAAP and internal control principles.
• Proficiency with accounting software and Microsoft Excel.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Lead the daily accounts payable function, ensuring timely and accurate processing of invoices, check requests, and electronic payments.
• Review invoices for appropriate approvals, account coding, supporting documentation, and compliance with organizational purchasing policies.
• Maintain vendor records, including tax documentation (W-9s), and payment terms.
• Process weekly payment runs through checks, ACH, and wire transfers.
• Respond promptly to vendor inquiries and resolve payment discrepancies while maintaining positive vendor relationships.
• Monitor outstanding liabilities and ensure payments are made within agreed-upon terms.
• Oversee the annual Form 1099 reporting process and maintain compliance with IRS regulations.
• Reconcile accounts payable subsidiary ledgers to the general ledger.
• Assist with monthly financial close related to accounts payable.
• Support year-end financial reporting and audit preparation by providing requested documentation and schedules.
• Maintain organized electronic and physical records to support audit readiness.
• Assist with fixed asset purchases and capital expenditure documentation as needed.
• Ensure compliance with GAAP and internal control principles; maintain strong internal controls over disbursements.
• Verify proper authorization and segregation of duties throughout the payment process.
• Ensure compliance with grant requirements, restricted funding guidelines, and contractual obligations related to expenditures.
• Assist in developing and maintaining accounts payable policies and procedures.
• Maintain and optimize accounts payable workflows within the organization’s accounting system.
• Identify opportunities to streamline invoice processing through automation and technology.
• Support implementation of new financial systems and process improvements.
• Promote paperless workflows and efficient document management practices.
• Assist in developing reports and dashboards that improve visibility into accounts payable operations.
• Serve as the primary point of contact for vendors regarding payment status and account inquiries.
• Partner with department leaders to ensure purchases comply with budget and purchasing guidelines.
• Provide training and guidance to staff regarding purchasing procedures, expense reimbursements, and accounts payable processes.
• Collaborate closely with Accounting, Payroll, and Finance team members to improve organizational effectiveness.

Skills

Accounts payable experience

High-volume processing

GAAP knowledge

Excel proficiency

Attention to detail

Communication skills

Education

Associate's or Bachelor's degree in Accounting/Finance/Business Administration

Tools

Blackbaud

SAP Concur

Job description

Baptist Children’s Homes of North Carolina is seeking a detail-oriented Accounts Payable Coordinator to oversee the organization’s accounts payable function in support of its ministry and mission. Reporting to the Controller, the role ensures timely, accurate, and compliant processing of invoices, reimbursements, payments, and related financial transactions.

The ideal candidate will demonstrate strong internal controls, experience with high-volume processing, and a commitment to stewardship in a