Accounts Payable Coordinator (211792)

Aquent; Tampa (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Aquent is seeking an Accounts Payable Specialist to drive high-volume P2P efficiency across business units. You will manage 100-120 invoices daily with SAP-enabled processing, ensuring accurate postings and maximizing discounts in a fast-paced environment.

The role requires strong Excel skills and collaboration with buyers and auditors to ensure financial controls and compliance. A robust AP background is essential for success.

Qualifications

• 3-5 years of dedicated Accounts Payable experience.
• Advanced proficiency in Microsoft Excel.
• Understanding of the complete Procure-to-Pay (P2P) cycle and financial controls.
• Strong variance analysis and problem-solving skills.

Responsibilities

• Handle high-volume AP processing, posting invoices accurately and maximizing discounts.
• Manage parked/blocked invoices and PO discrepancies to ensure vendor satisfaction.
• Collaborate with buyers, divisional stakeholders, and auditors to maintain compliance.
• Prepare leadership reports and identify P2P process improvements.
• Perform journal entries and variance analysis using SAP and Excel.

Skills

3-5 years AP experience

Advanced Excel

P2P knowledge

variance analysis

Tools

SAP

Job description

Position Overview: Accounts Payable Specialist

We are seeking a highly organized, detail-driven Accounts Payable Specialist to drive high-volume Procure-to-Pay (P2P) efficiency across key business units. Operating in a fast-paced environment, this role ensures accurate financial management of operational expenses, strict compliance, and seamless cross-functional collaboration.

Core Value & Capabilities Brought to Your Business:

• High-Volume Financial Processing: Handles 100-120 complex invoices daily through automated 3-way matching, ensuring posting accuracy and maximizing discount opportunities.
• Proactive Exception Management: Manages parked and blocked reports to resolve Purchase Order discrepancies, driving vendor satisfaction and maintaining vendor statement reconciliations (including GR/IR reviews and affiliate accounts).
• Cross-Functional Collaboration & Audit Rigor: Partnering directly with buyers, divisional stakeholders, and internal/external auditors to ensure full compliance with operational and financial controls.
• Process Optimization & Insights: Prepares key reporting for leadership, identifies P2P process improvement opportunities, and calculates accurate sales tax based on paid invoices.
• ERP & Systems Proficiency: Leverages deep SAP (or enterprise ERP) experience and intermediate-to-advanced Excel to manage complex journal entries and perform in-depth variance analysis.

Qualifications

Required:

• 3-5 years of dedicated Accounts Payable experience.
• Intermediate to Advanced proficiency in Microsoft Excel.
• Experience managing high-volume processing in a fast-paced environment.
• Proven understanding of the complete Procure-to-Pay (P2P) cycle and financial controls.
• Strong variance analysis and problem-solving skills.

Preferred:

• Hands-on experience with SAP or a similar major enterprise ERP system.

Client Description:

Global beauty company specializing in cosmetics, skincare, haircare, and fragrance. Operates with a strong focus on innovation, sustainability, and diversity, offering workers opportunities to work with leading brands, cutting-edge research, and a fast-paced, dynamic environment. The company values creativity, entrepreneurship, and professional growth, making it an exciting place for those passionate about beauty, marketing, science, and digital transformation.