Accounts Payable Coordinator

ADP, Inc.; Westfield (IN); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Team Member Ownership/ESOP

Company Paid Disability Insurance

Ten paid holidays

Job summary

IMMI is seeking an Accounts Payable Coordinator to join the Finance team in Westfield, IN. The role focuses on timely, accurate processing of invoices, expense reimbursements, and supplier payments, while maintaining internal controls and vendor relationships.

Requirements include a degree in accounting or related field, 2+ years AP experience, and proficiency with ERP systems like SAP or Oracle, plus strong communication and attention to detail. On-site role with ESOP and benefits.

Qualifications

• Associate or bachelor’s degree in accounting, supplier relations, business, or related field
• 2+ years of accounts payable, general accounting, or supplier relations experience, preferably in manufacturing
• Proficiency with ERP systems (SAP, Oracle, or similar) and Microsoft Office Suite (Excel, Outlook, Word)
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy in data entry
• Strong problem-solving skills
• Ability to manage multiple priorities in a fast-paced, high-volume environment
• Commitment to complying with legal, regulatory, and corporate policies
• Ability to collaborate with Accounts Payable team members to ensure timely and accurate work

Responsibilities

• Process a high volume of invoices for inventory & non-inventory items by ensuring proper receipt matching
• Regularly review invoices for accuracy and resolve complex AP items requiring extensive research
• Assist team members by answering complex questions and troubleshooting assistance
• Process invoices and check requests ensuring proper account code distribution and approvals as required per policy
• Process all debit memos according to procedures
• Process all intercompany billings
• Process payments by Check, ACH, and Wire
• Balance vendor statements regularly
• Ensure timely and professional communication with vendors regarding inquiries
• File processed invoices according to department and company requirements

Skills

Attention to detail

Problem-solving

Multi-tasking

Communication skills

Education

Associate or bachelor’s degree in accounting or related field

Tools

SAP

Oracle

Microsoft Excel

Microsoft Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Payable Coordinator

Full Time Westfield, IN, US

30+ days ago Requisition ID: 1082

Founded in 1961, we are a growing manufacturing company. IMMI® is the trusted, global leader of safety solutions, helping to protect millions of lives every day. For over sixty-five years, IMMI has led the way in developing, designing, testing, and manufacturing innovative safety restraints and systems. IMMI’s safety products are found worldwide on car seats, heavy trucks, school buses, recreational/off road, military, fire/EMS, motor coach, and construction vehicles. IMMI recently became an ESOP giving team members the opportunity to become owners and share in the company’s future success. IMMI is a dynamic organization serving more than eleven markets and hundreds of customers across multiple countries. IMMI is also home to IMMI VIP steering wheels and CAPE®, the world’s leading state-of-the-art testing facility.

IMMI is seeking a detail-oriented and customer-focused Accounts Payable Coordinator to join our Finance team in Westfield, Indiana. This role is responsible for the timely and accurate processing of vendor invoices, expense reimbursements, and supplier payments while maintaining compliance with company policies and internal controls. The Accounts Payable Coordinatorplays a critical role in supporting IMMI's manufacturing operations by ensuring suppliers are paid accurately and on time while fostering positive supplier relationships.

Primary Duties and Responsibilities

• Process a high volume of invoices for inventory & non-inventory items by ensuring that the proper receipt match is performed.
• Regularly review invoices for accuracy and resolve complex AP items requiring extensive research. Price and quantity differences are to be investigated and resolved with the assistance of the Purchasing and Receiving departments.
• Assist team members by answering complex questions and troubleshooting assistance.
• Process invoices and check requests ensuring proper account code distribution and obtaining the proper approvals as required per the IMMI Delegation of Authority Policy.
• Process all debit memos according to company procedures.
• Process all intercompany billings.
• Process payments by Check, ACH, and Wire.
• Balance vendor statements on a regular basis.
• Ensure timely and professional communication with vendors regarding any inquiries concerning invoice or payments status.
• File Processed invoices on a regular basis in accordance with Department and Company requirements.

Skills & Qualifications

Required:

• Associate or bachelor’s degree in accounting, supplier relations, business, or related field
• 2+ years of accounts payable, general accounting, or supplier relations experience, preferably in manufacturing.
• Proficiency with ERP systems (SAP, Oracle, or similar) and Microsoft Office Suite (Excel, Outlook, Word).
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy in data entry.
• Strong problem-solving skills.
• Ability to manage multiple priorities in a fast-paced, high-volume environment.
• Commitment to complying with legal, regulatory, and corporate policies.
• Ability to collaborate with Accounts Payable team members to ensure timely and accurate work.

Preferred

• Experience in manufacturing operations.
• Knowledge of two-way and three-way matching processes.
• Experience with Oracle.

Required Tools

• ERP systems.
• Microsoft Excel & Outlook.

Preferred Tools

• Management software, particularly Concur.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Ability to visually inspect and interpret designs on screen and in print.
• Use of functional Core Tools

Working Conditions/Environment

• This work is deadline-oriented, requires multitasking, fluctuating work schedule, and flexibility within the workday.
• Frequent use of a computer and other office equipment is necessary.
• Requires the ability for close vision, distance vision and depth perception.
• Requires working and interacting with others, both in person and through phone, electronic, and written correspondence, and the ability to listen effectively, communicate clearly, maintain attention to detail, and perform focused work.

Compensation Classification

FLSA Status: Non-Exempt (subject to review based on actual job duties and compensation)

• Team Member Ownership/ESOP
• Company Paid Long and Short-Term Disability Insurance
• Ten (10) paid holidays