Accounts Payable Coordinator

AVI-SPL, Inc.; Tampa (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

AVI-SPL, Inc. is seeking an Accounts Payable support role in Tampa to ensure accurate and timely processing of invoices and inquiries. The role involves handling the AP Questions mailbox, processing invoices in Esker, reconciling vendor statements, and contacting vendors for missing invoices.

Ideal candidates have a high school diploma, 1–3 years of corporate experience, and strong communication skills. This office-based position supports the AP department on various initiatives and projects.

Qualifications

• High school diploma or equivalent is required.
• Associate degree in accounting/finance/business or related field preferred.
• Minimum 1–3 years relevant corporate experience.

Responsibilities

• Review AP inquiries in the AP Questions mailbox and distribute emails.
• Process invoices in Esker and reconcile vendor statements as needed.
• Contact vendors to request copies of missing invoices.
• Assist with AP preparations and audit process requests.
• Assist the AP department in various projects and initiatives.
• Other duties assigned as needed.

Skills

Time management

Attention to detail

Analytical thinking

Communication skills

Multitasking

Education

High school diploma or equivalent

Associate’s degree in accounting, Finance, Business or related field

Tools

Outlook

Word

Job description

Responsible for assisting with basic AP administration to help ensure the accurate and timely processing and distribution of accounts payable invoices and inquiries.

Essential Duties and Responsibilities

• Review inquiries received in the “AP Questions” mailbox. Distribute emails per the AP Team distribution list.
• Process invoices in Esker.
• Reconcile vendor statements as needed.
• Contact vendors to request copies of missing invoices.
• Assist with accounts payable preparations and audit process requests.
• Assist the AP department in various projects and initiatives.

Other duties assigned as needed

Skills and Abilities

• Demonstrate time management skills with attention to detail.
• Detail oriented and capable of analyzing complex financial/operational data.
• Intermediate proficiency in PC/Microsoft applications (Outlook, Word,).
• Self-starter capable of working independently and ensuring deadlines are met.
• Excellent communication and interpersonal skills, both verbal and written.
• Ability to balance multiple tasks with changing priorities.

Education and/or Experience

• High school Diploma or equivalent is required.
• Associate’s degree in accounting, Finance, Business or related field preferred.
• Minimum of 1-3 years relevant experience in a corporate environment.

Working Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The work environment is generally moderate in noise (inter-office conversations and computers/printers).

Physical Requirements

The physical demands of this position are those that are necessary to meet the responsibilities and essential functions of this position. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

• This position regularly requires employees to sit, walk, and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment.

Direct Reports

• This position does not have direct reports.

Work Hours

AVI-SPL reserves the right to alter work hours and work location as deems necessary

AVI-SPL is an Equal Opportunity Employer/AA/Disabled/Veteran Protected
VEVRAA Federal Contractor