Accounts Payable Coordinator

Pasha Group; San Rafael (CA); On-site; USD 34,000 - 39,000; Full time

Job summary

The Pasha Group in San Rafael, CA seeks an Accounts Payable Coordinator to perform full cycle AP processing, ensure proper approvals, and maintain accurate vendor records. You will code invoices, prepare batches, and resolve discrepancies to keep payables on time.

Ideal candidates have 2+ years in AP, strong data entry skills, and proficiency with Microsoft Office and ERP systems. This role emphasizes internal controls and accuracy in a corporate office setting.

Qualifications

• 2+ years of accounts payable experience with increasing responsibilities.
• Understanding of AP and invoice processing concepts.
• Strong attention to detail and data accuracy.

Responsibilities

• Receive vouchers and invoices and process them timely.
• Code invoices to GL accounts and prepare processing batches.
• Match payments to invoices and maintain records in the system.
• Monitor AP aging and ensure compliance with controls.
• Communicate with vendors to resolve discrepancies and questions.

Skills

Accounts Payable

Invoicing

Data Entry

Vendor Management

Attention to Detail

Education

Associate degree in Accounting

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

ERP Software

Job description

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Job Summary

The Accounts Payable Coordinator performs full cycle accounts payable processing, ensuring payment approvals, proper account coding, discrepancy resolution, correct payments, preparing monthly AP accruals, and monitoring AP aging and system discrepancies.

Primary Objectives

• Accurate, timely, and complete processing of payables
• Conformance with controls and authorization requirements.
• Accurate data entry and record keeping.
• Effective communication and resolution of aging items and discrepancies.

Duties and Responsibilities

• Receive vouchers and invoices.
• Obtain payment approvals based on internal controls and authorization requirements.
• Code invoices to appropriate general ledger accounts.
• Prepare batches for processing.
• Match and reconcile payments to invoices.
• Maintain accurate, timely, and thorough records in proprietary database.
• Perform data entry of vendor information.
• Complete data entry, including approval and coding for all vendor invoices.
• Monitor payables and aging audits; follow proper audit procedures to reviews aging reports.
• Support all internal and corporate controls; follow established processing guidelines and procedures.
• Audit supplier invoices.
• Ensure conformance with applicable vendor requirements.
• Update schedule, logs, tasks and other records within required timeframes.
• Maintain timely contact with agents and transportation service providers regarding status of payables.
• Support the goals and objectives at all times and in all transactions with internal and external customers.
• Other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High school diploma or equivalent (HSED) and some college-level math or accounting courses or equivalent combination of coursework and experience required
• Associate degree in Accounting, business, or related field preferred

Work Experience

• 2+ years of experience with increasing responsibilities in a similar or related industry required

Required Knowledge, Skills and Abilities

• Demonstrated understanding of Accounts Payable and invoice processing concepts and procedures.
• Experience with ten key by touch and typing speed of 35 WPM.
• Ability to perform basic math calculations including multiplication and percentages.
• Ability to communicate clearly with excellent verbal, written, and listening skills.
• Ability to work as an individual contributor and as a valued participant in a team based environment.
• Demonstrated ability to maintain confidentiality with tact and discretion
• Excellent customer service skills with the ability to develop effective professional relationships.
• Strong attention to detail with a high degree of accuracy with data entry.
• Demonstrated proficiency with Microsoft Office products at the following levels: ? Excel, Word, Outlook: Basic level of skill

Preferred Knowledge, Skills and Abilities

• Advanced Microsoft Office skills preferred

Competencies

• Delivers Results Rigorously drives self and others to achieve high levels of individual and organization performance.
• Focuses on the Customer & Market Continuously evaluates what is important to the customer/client and develops products or solutions that exceed expectations.
• Makes Sound Business Decisions Makes timely and well-informed decisions that advance critical priorities, capitalize on new opportunities, and resolve problems.
• Practices our Values Supports and models The Pasha Way; conduct reflects Excellence, Honesty, Integrity, Innovation and Teamwork.

PHYSICAL DEMANDS, WORK ENVIRONMENT, AND TRAVEL

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Hear and speak with sufficient clarity to understand and engage in telephonic information exchange; hear and understand verbal instructions; give and receive information verbally in person or via communication device - Often
• Walk/travel within office environment, crouch/bend to access floor-level storage - Often
• Use hands/fingers to operate office equipment, type/complete data input, write - Often
• Reach with hands, arms; lift, move and manipulate objects weighing up to 20 lbs - Regularly
• Sight sufficient to read instructions, documents, and screen-based information - Often
• Use hands/fingers to manipulate and file documents, folders, small objects - Regularly

Working Environment

This role requires work that may involve the following environmental conditions:

• Corporate office environment

Screening Requirements

Background Checks

The information included in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive or exhaustive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

The salary range listed is based on the geographic zone associated with this role: San Rafael, CA. If you are applying to work from a different location, the salary range may vary to align with the cost of labor and market conditions in that area. For applicants from other zones, we encourage you to reach out to us to confirm the relevant salary range for your specific location. Starting pay will be determined by job-related factors including experience, education, and business needs and may be modified at any time. Zone 1: Starting rate $25; up to $28 for highly qualified candidates

The Pasha Group family of companies are EOE/AA Employers – Minority/Female/Veteran/Disabled/and other Protected Categories