Accounts Payable Coordinator

asmglobal; San Juan (PR); On-site; USD 32,000 - 52,000; Full time

Job summary

Legends Global, the leader in privately managed public assembly facilities and live events, has an opening for an Accounts Payable Coordinator at The PR Convention Center. This position is responsible for providing financial, administrative and clerical services, including processing and monitoring payments to ensure timely, accurate records.

Essential duties include processing invoices, reconciling AP aging with trial balance, maintaining vendor files, and supporting month-end close.

Qualifications

• Bachelor's Degree in Business Administration Accounting preferred.
• 2 years' experience in similar position required or equivalent combination of education and experience.
• Experience in accounting system data entry.
• File and organization skills.
• Problem solving and organizational skills.
• Demonstrated basic knowledge of accounting procedures, including record keeping and reconciliation.
• Ability to analyze data and figures.
• Must be able to speak, read, and write Spanish and English.
• Proficient in Microsoft Office.
• Experience with accounting software is desirable.

Responsibilities

• Process invoices for payment.
• Reconcile monthly Accounts Payable Aging Report with Trial Balance
• Reconcile other accounts as per requested
• Ensure proper documentation backup, General Ledger coding, routing invoices to the appropriate department for approvals.
• Monitor accounts to ensure payments are up to date.
• Respond to vendor inquiries regarding past due invoices and discrepancies.
• Meet monthly A/P close and intercompany activity deadlines, including accounts payable reconciliation.
• Assist with accounting projects and general office support tasks when necessary.
• Receive and verify invoices and requisitions for goods and services.
• Verify that transactions comply with financial policies and procedures.
• Prepare batches of invoices for data entry.
• Data entry of invoices for payment.
• Process backup reports after data entry.
• Process checks run, weekly, biweekly, monthly and/or as needed
• Record all checks.
• Maintain listing of accounts payable.
• Maintain updated vendor files and file numbers.
• Post transactions to journals, ledgers and other records.
• Prepare monthly closing journal of accrued expenses.
• Prepare and file annual Informative Income Return Forms (480).
• Post and file Purchase Order as established on financial policies and procedures.
• Prepare, reconcile and file monthly

Skills

Bilingual Spanish/English

Microsoft Office proficiency

Data entry

Education

Bachelor's Degree in Business Administration Accounting

Tools

MS Office (Excel, Word, Outlook)

Accounting software

Job description

LEGENDS GLOBAL

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach.

Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component - feasibility & consulting, owners' representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking - of world-class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.

Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sounds like a winning formula for you. Join us!

The Role

Legends Global, the leader in privately managed public assembly facilities and live events, has an excellent opening for an Accounts Payable Coordinator at The PR Convention Center. This Position is responsible for providing financial, administrative and clerical services. This includes processing and monitoring payments and expenditures. Providing these services in an effective and efficient manner will ensure that finances are accurate and up to date, that vendors and suppliers are paid within established time limits

Essential Duties

• Process invoices for payment.
• Reconcile monthly Accounts Payable Aging Report with Trial Balance
• Reconcile other accounts as per requested
• Ensure proper documentation backup, General Ledger coding, routing invoices to the appropriate department for approvals.
• Monitor accounts to ensure payments are up to date.
• Respond to vendor inquiries regarding past due invoices and discrepancies.
• Meet monthly A/P close and intercompany activity deadlines, including accounts payable reconciliation.
• Assist with accounting projects and general office support tasks when necessary.
• Receive and verify invoices and requisitions for goods and services.
• Verify that transactions comply with financial policies and procedures.
• Prepare batches of invoices for data entry.
• Data entry of invoices for payment.
• Process backup reports after data entry.
• Process checks run, weekly, biweekly, monthly and/or as needed
• Record all checks.
• Maintain listing of accounts payable.
• Maintain updated vendor files and file numbers.
• Post transactions to journals, ledgers and other records.
• Prepare monthly closing journal of accrued expenses.
• Prepare and file annual Informative Income Return Forms (480).
• Post and file Purchase Order as established on financial policies and procedures.
• Prepare, reconcile and file monthly

Required Qualifications

• Bachelor's Degree in Business Administration Accounting preferred
• 2 years' experience in similar position required or equivalent combination of education and experience
• Experience in accounting system data entry.
• File and organization skills.
• Problem solving and organizational skills required.
• Demonstrated basic knowledge of accounting procedures, including record keeping and reconciliation.
• Ability to analyze data and figures.
• Must be able to speak, read, and write Spanish and English.
• To perform this job successfully, an individual should be proficient in Microsoft Office.
• Experience with accounting software is desirable.

Legends is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply.