Accounts Payable Coordinator

Haymarket; New York (NY); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation package

Paid annual vacation and holidays

Comprehensive health plans

401(k) with matching

Life insurance

Commuter benefits

Employee referral awards

Tuition reimbursement

Training opportunities

Work from Anywhere (3 weeks)

Job summary

Haymarket Media, Inc. in New York, NY is seeking an Accounts Payable Coordinator to join the Accounting team on a hybrid schedule; three days in office, Monday through Wednesday.

The Accounts Payable Coordinator will manage purchasing, receiving, invoice posting, and payment workflows across our multi-brand portfolio, ensuring timely supplier payments, proper documentation, internal controls, and resolution of transaction discrepancies.

Qualifications

• 2–4 years of dedicated Accounts Payable or full-cycle accounting experience.
• Hands-on experience with Unit4, NetSuite, SAP, Oracle or QuickBooks.
• Advanced proficiency in Google Workspace and Excel/Sheets for data mgmt.
• Strong understanding of 3-way matching, GL entries and automated workflows.
• Excellent written and verbal communication with cross-department collaboration.
• Associate degree in Accounting required.

Responsibilities

• Process invoices and ensure accurate coding with 3-way matching.
• Create and maintain vendor profiles in Unit4 Business World.
• Review T&E claims for policy compliance and adjustments.
• Prepare and manage payment proposals; execute wires and ACH payments.
• Monitor workflows, troubleshoot payment/ledger issues, and audit support.
• Respond to AP inquiries and support audits across multiple brands.

Skills

Accounts Payable experience

Vendor communication

Attention to detail

Problem solving

Education

Associate's degree in Accounting

Tools

Unit4 Business World

NetSuite

SAP

Oracle

QuickBooks

Excel

Gmail

Google Sheets

Citizens Bank Optima

Job description

Accounts Payable Coordinator

Haymarket Media, Inc. is seeking an Accounts Payable Coordinator to join the Accounting team. This position is located in our New York, NY office on a hybrid work schedule; three (3) days in office, Monday through Wednesday.

Job Overview:

The Accounts Payable Coordinator plays a vital role in maintaining Haymarket Media’s financial health. Managing purchasing, receiving, invoice posting, and payment workflows, this position ensures seamless disbursement operations across our multi-brand portfolio. You will act as an operational line of defense—ensuring timely supplier payments, maintaining proper support documentation, enforcing internal controls, and resolving transaction discrepancies across systems.

Responsibilities:

• Invoice Processing: Organize and process incoming invoices in Google Gmail, ensuring accurate coding and 3-way matching against purchase orders and goods receipts.
• Vendor Management: Create and maintain vendor profiles in Unit4 Business World in close coordination with internal purchasers and the contracts department. Basic understanding of sales and use tax is a plus.
• Travel & Entertainment Processing: Review incoming T&E expense claims within the Business World system to ensure every line item complies with company policy. Promptly and efficiently notify claimants of any necessary adjustments or corrections.
• Disbursement Execution: Prepare payment proposals in Business World via Excel to guarantee timely payments under established terms. Process domestic/international wires and ACH payments using Citizens Bank Optima software.
• Workflow & Issue Resolution: Monitor invoice workflows for processing bottlenecks. Trace system transactions to isolate root causes of payment or ledger errors and troubleshoot bank payment issues.
• Stakeholder & Audit Support: Handle AP inquiries from external vendors and internal purchasers across multiple brands. Assist accounting leadership with audit requests and maintain audit-ready transaction records.

Skills and Requirements:

• Experience: 2–4 years of dedicated Accounts Payable or full-cycle accounting experience.
• ERP & Banking Systems: Hands-on experience with Enterprise ERP systems (e.g., Unit4 Business World, NetSuite, SAP, Oracle, or QuickBooks). Proficiency with commercial banking platforms (e.g., Citizens Bank) for ACH/wire execution.
• Technical Skills: Advanced proficiency in Google Workspace (Gmail) and Microsoft Excel or Google Sheets for data management and payment proposals.
• Accounting Acumen: Solid understanding of automated workflows, 3-way matching, General Ledger structures, basic double-entry accounting, and GL entries.
• Professionalism & Communication: Exceptional written and verbal communication skills with a track record of resolving vendor disputes diplomatically. Strong attention to detail and high professional standards when interacting across departments.
• Education: Minimum of an Associate’s degree in Accounting

What We Offer:

• A competitive compensation package
• The salary range for this position is $60K-$70K. Compensation will be commensurate with experience, skill level, functional and/or industry knowledge, education level, certifications, as well as other qualifications.
• Paid annual vacation, holiday and sick time off
• Comprehensive health plans including medical, dental and vision
• Competitive 401(k) investment options and generous company matching program
• Life insurance
• Commuter benefits
• Employee referral awards
• Tuition reimbursement
• Training opportunities through industry-recognized programs
• A creative and passionate workplace and a fun, collaborative team environment
• Three Week “Work from Anywhere” benefit, to ensure work life balance

About Haymarket:

Haymarket Media, Inc. is an award-winning specialist content and information company. With more than 30 market-leading media brands, Haymarket offers unmatched expertise and insight through balanced, relevant, original content across a spectrum of media channels. Haymarket is home to highly regarded health care professional brands such as The Clinical Advisor, Dermatology Advisor, and MPR (Medical Professionals Reference) among a portfolio of HCP-focused, specialty-specific websites, as well as the esteemed business media titles including PRWeek, MM+M (Medical Marketing and Media), Campaign and McKnight’s Long-Term Care News.

Haymarket Media, Inc. is the US division of Haymarket Media Group. Haymarket Media Group is a privately-owned media, data and information company, shaping a better future with remarkable content for specialist audiences across the world. The company has 1,300 employees across offices in the UK, US, Canada, Hong Kong, Singapore, India, Germany and the Netherlands. Haymarket’s portfolio consists of more than 70 market-leading brands including Campaign, Third Sector, What Car?, MyCME and Asian Investor. Through live, digital, print, education, data, tech services, video and audio, Haymarket’s brands inspire, inform and empower clients and communities internationally. As a Certified B Corporation, we’re proud to be part of a community of companies working together for change, and taking part in collective action to advocate for a shared goal of a global economy that benefits people and the planet.

An equal opportunity employer, Haymarket Media does not discriminate in hiring or terms and conditions of employment because of an individual's race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status, or any other protected category recognized by state, federal, or local laws.