Accounts Payable Coordinator

Haymarket-Media-1; City of Niagara Falls (NY); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Paid time off

Health plans

401(k)

Life insurance

Employee referrals

Tuition reimbursement

Three Week Work from Anywhere

Job summary

Haymarket Media, Inc. in New York, NY is hiring an Accounts Payable Coordinator for a hybrid role, three days in office weekly. You will manage invoicing workflows, vendor profiles, and payments across a multi-brand portfolio.

The role requires 2–4 years AP experience, proficiency with Unit4 BW or other ERPs, and strong Excel skills. An Associate’s degree in Accounting is required; great attention to detail is expected.

Qualifications

• 2–4 years of dedicated Accounts Payable or full-cycle accounting experience.
• Hands-on experience with Enterprise ERP systems (Unit4 BW, NetSuite, SAP, Oracle, or QuickBooks).
• Proficiency with Google Gmail and Microsoft Excel or Google Sheets.
• Solid understanding of automated workflows, 3-way matching, GL structures and double-entry accounting.
• Strong written and verbal communication with attention to detail.

Responsibilities

• Invoice Processing: organize and process incoming invoices with accurate coding and 3-way matching.
• Vendor Management: maintain vendor profiles in Unit4 BW and coordinate with contracts dept; basic sales/use tax knowledge helps.
• Travel & Entertainment Processing: review T&E claims for compliance and notify claimants of adjustments.
• Disbursement Execution: prepare payment proposals and process wires/ACH payments.
• Workflow & Issue Resolution: monitor workflows and troubleshoot payment or ledger issues.
• Audit Support: assist with audit requests and maintain audit-ready records across brands.

Skills

3-way matching

Invoice processing

Vendor management

GL accounting

Communication

Education

Associate's degree in Accounting

Tools

Unit4 BW

NetSuite

SAP

Oracle

QuickBooks

Citizens Bank Optima

Gmail

Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Payable Coordinator

Full Time New York, NY, US

3 days ago Requisition ID: 2081

Salary Range: $60,000.00 To $70,000.00 Annually

Accounts Payable Coordinator

Haymarket Media, Inc. is seeking an Accounts Payable Coordinator to join the Accounting team. This position is located in our New York, NY office on a hybrid work schedule; three (3) days in office, Monday through Wednesday.

Job Overview:

The Accounts Payable Coordinator plays a vital role in maintaining Haymarket Media’s financial health. Managing purchasing, receiving, invoice posting, and payment workflows, this position ensures seamless disbursement operations across our multi-brand portfolio. You will act as an operational line of defense—ensuring timely supplier payments, maintaining proper support documentation, enforcing internal controls, and resolving transaction discrepancies across systems.

Responsibilities:

Invoice Processing: Organize and process incoming invoices in Google Gmail, ensuring accurate coding and 3-way matching against purchase orders and goods receipts.

Vendor Management: Create and maintain vendor profiles in Unit4 Business World in close coordination with internal purchasers and the contracts department. Basic understanding of sales and use tax is a plus.

Travel & Entertainment Processing: Review incoming T&E expense claims within the Business World system to ensure every line item complies with company policy. Promptly and efficiently notify claimants of any necessary adjustments or corrections.

Disbursement Execution: Prepare payment proposals in Business World via Excel to guarantee timely payments under established terms. Process domestic/international wires and ACH payments using Citizens Bank Optima software.

Workflow & Issue Resolution: Monitor invoice workflows for processing bottlenecks. Trace system transactions to isolate root causes of payment or ledger errors and troubleshoot bank payment issues.

Stakeholder & Audit Support: Handle AP inquiries from external vendors and internal purchasers across multiple brands. Assist accounting leadership with audit requests and maintain audit-ready transaction records.

Skills and Requirements:

Experience: 2–4 years of dedicated Accounts Payable or full-cycle accounting experience.

ERP & Banking Systems: Hands-on experience with Enterprise ERP systems (e.g., Unit4 Business World, NetSuite, SAP, Oracle, or QuickBooks). Proficiency with commercial banking platforms (e.g., Citizens Bank) for ACH/wire execution.

Technical Skills: Advanced proficiency in Google Workspace (Gmail) and Microsoft Excel or Google Sheets for data management and payment proposals.

Accounting Acumen: Solid understanding of automated workflows, 3-way matching, General Ledger structures, basic double-entry accounting, and GL entries.

Professionalism & Communication: Exceptional written and verbal communication skills with a track record of resolving vendor disputes diplomatically. Strong attention to detail and high professional standards when interacting across departments.

Education: Minimum of an Associate’s degree in Accounting

What We Offer:

A competitive compensation package

The salary range for this position is $60K-$70K. Compensation will be commensurate with experience, skill level, functional and/or industry knowledge, education level, certifications, as well as other qualifications.

Paid annual vacation, holiday and sick time off

Comprehensive health plans including medical, dental and vision

Competitive 401(k) investment options and generous company matching program

Life insurance

Employee referral awards

Training opportunities through industry-recognized programs

A creative and passionate workplace and a fun, collaborative team environment

Three Week "Work from Anywhere" benefit, to ensure work life balance

• Invoice Processing: Organize and process incoming invoices in Google Gmail, ensuring accurate coding and 3-way matching against purchase orders and goods receipts.

• Vendor Management: Create and maintain vendor profiles in Unit4 Business World in close coordination with internal purchasers and the contracts department. Basic understanding of sales and use tax is a plus.

• Travel & Entertainment Processing: Review incoming T&E expense claims within the Business World system to ensure every line item complies with company policy. Promptly and efficiently notify claimants of any necessary adjustments or corrections.

• Disbursement Execution: Prepare payment proposals in Business World via Excel to guarantee timely payments under established terms. Process domestic/international wires and ACH payments using Citizens Bank Optima software.

• Workflow & Issue Resolution: Monitor invoice workflows for processing bottlenecks. Trace system transactions to isolate root causes of payment or ledger errors and troubleshoot bank payment issues.

• Stakeholder & Audit Support: Handle AP inquiries from external vendors and internal purchasers across multiple brands. Assist accounting leadership with audit requests and maintain audit-ready transaction records.

Skills and Requirements:

• Experience: 2–4 years of dedicated Accounts Payable or full-cycle accounting experience.

• ERP & Banking Systems: Hands-on experience with Enterprise ERP systems (e.g., Unit4 Business World, NetSuite, SAP, Oracle, or QuickBooks). Proficiency with commercial banking platforms (e.g., Citizens Bank) for ACH/wire execution.

• Technical Skills: Advanced proficiency in Google Workspace (Gmail) and Microsoft Excel or Google Sheets for data management and payment proposals.

• Accounting Acumen: Solid understanding of automated workflows, 3-way matching, General Ledger structures, basic double-entry accounting, and GL entries.

• Professionalism & Communication: Exceptional written and verbal communication skills with a track record of resolving vendor disputes diplomatically. Strong attention to detail and high professional standards when interacting across departments.

• Education: Minimum of an Associate’s degree in Accounting

What We Offer:

• A competitive compensation package

• The salary range for this position is $60K-$70K. Compensation will be commensurate with experience, skill level, functional and/or industry knowledge, education level, certifications, as well as other qualifications.

• Paid annual vacation, holiday and sick time off

• Comprehensive health plans including medical, dental and vision

• Competitive 401(k) investment options and generous company matching program

• Life insurance

• Commuter benefits

• Employee referral awards

• Tuition reimbursement

• Training opportunities through industry-recognized programs

• A creative and passionate workplace and a fun, collaborative team environment

• Three Week "Work from Anywhere" benefit, to ensure work life balance

About Haymarket:

Haymarket Media, Inc. is an award-winning specialist content and information company. With more than 30 market-leading media brands, Haymarket offers unmatched expertise and insight through balanced, relevant, original content across a spectrum of media channels. Haymarket is home to highly regarded health care professional brands such as The Clinical Advisor, Dermatology Advisor, and MPR (Medical Professionals Reference) among a portfolio of HCP-focused, specialty-specific websites, as well as the esteemed business media titles including PRWeek, MM+M (Medical Marketing and Media), Campaign and McKnight’s Long-Term Care News.

Haymarket Media, Inc. is the US division of Haymarket Media Group. Haymarket Media Group is a privately-owned media, data and information company, shaping a better future with remarkable content for specialist audiences across the world. The company has 1,300 employees across offices in the UK, US, Canada, Hong Kong, Singapore, India, Germany and the Netherlands. Haymarket’s portfolio consists of more than 70 market-leading brands including Campaign, Third Sector, What Car?, MyCME and Asian Investor. Through live, digital, print, education, data, tech services, video and audio, Haymarket’s brands inspire, inform and empower clients and communities internationally. As a Certified B Corporation, we’re proud to be part of a community of companies working together for change, and taking part in collective action to advocate for a shared goal of a global economy that benefits people and the planet.

An equal opportunity employer, Haymarket Media does not discriminate in hiring or terms and conditions of employment because of an individual's race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status, or any other protected category recognized by state, federal, or local laws.

Beware of fraudulent activity where individuals are contacting job seekers claiming to represent Haymarket Media. Please note that only emails from @ haymarketmedia.com are legitimate. When applying for roles with Haymarket Media, you will receive an email directly from a member of the Talent Acquisition team or communication through LinkedIn.

You can view our open positions on our website US careers section: www.Haymarket.com

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