Accounts Payable Coordinator

Jobtailor; Minnesota; On-site; USD 52,000 - 68,000; Full time

Job summary

Jobtailor is seeking an experienced AP professional to manage invoice review, coding, and payment processing in a manufacturing environment. You will ensure three-way PO matching, reconcile statements, and provide backup support for vendor payables while adhering to GMP, HACCP, and SQF standards.

The role requires strong accounting knowledge, hands-on experience with JD Edwards and MS Office, and excellent communication skills to interact with internal teams and vendors.

Qualifications

• 2-4 year Accounting degree is required.
• 4+ years accounts payable experience required.
• Knowledge of general accounting procedures.
• Knowledge of accounting software; JD Edwards is a plus.
• Advanced skills with MS Office (Outlook, Excel & Word).
• Excellent written and verbal communication skills.

Responsibilities

• Review invoices for documentation, GL coding and approval prior to payment.
• Process three-way PO matching invoices.
• Prioritize invoices according to cash discount potential and terms.
• Reconcile vendor statements and respond to inquiries.
• Provide backup to freight payables and other accounts payable areas.
• Participate in weekly payment runs and daily batch reviews.
• Assist in monthly closing and special projects as necessary.
• Follow GMP regulations on the production floor and enforce SQF/HACCP requirements.

Skills

Excellent communication

Independent worker

Logical reasoning

Customer service orientation

Education

Associate or Bachelor in Accounting

Tools

JD Edwards

MS Office Suite

Job description

• Review all invoices for appropriate documentation, GL coding and approval prior to payment
• Process three-way P.O. matching invoices
• Prioritize invoices according to cash discount potential and payment terms
• Reconcile vendor statements, research and correct discrepancies, and respond to vendor inquiries
• Provide backup to freight payables and other accounts payable areas
• Participate in weekly payment runs and daily batch reviews
• Assist in monthly closing and special projects as necessary
• Follow and help enforce GMP regulations while on the production floor
• Follow standard operating procedures, quality checks, HACCP and SQF requirements
• Perform other related work as assigned

Requirements

• 2-4 year Accounting degree
• 4+ years accounts payable experience required
• Knowledge of general accounting procedures
• Knowledge of accounting software; JD Edwards is a plus
• Advanced skills using MS Office Suite (Outlook, Excel & Word)
• Must be able to communicate and interact with a variety of internal and external customers
• Excellent written and verbal communication skills
• Ability to work independently and simultaneously on multiple projects
• Knowledge of administrative and clerical procedures and systems
• Knowledge of the English language, including reading, writing, oral comprehension and expression
• Knowledge of principles and processes for providing customer service to vendors and plants
• Ability to use logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions or approaches
• Ability to remain current on changes to industry and regulatory standards
• Must follow GMP regulations and production-floor requirements, including hairnets, beard nets, earplugs and safety glasses
• Must follow HACCP and SQF requirements for food quality and safety

Core Competencies

Demonstrates expertise in accounts payable processes, including invoice review, reconciliation, and compliance with GMP, HACCP, and SQF standards. Proficient in using accounting software and MS Office Suite to manage financial documentation and vendor communications effectively.

Highest-signal resume keywords

• Accounts Payable Experience
• General Accounting Procedures
• JD Edwards Software Knowledge
• MS Office Suite Proficiency
• GMP, HACCP, and SQF Compliance

Hard Skills

• Invoice Review
• GL Coding
• Three-Way P.O. Matching
• Vendor Reconciliation
• Cash Discount Analysis
• Monthly Closing Assistance
• Quality Checks
• Administrative Procedures
• Clerical Procedures

Soft Skills

• Excellent Communication Skills
• Ability to Work Independently
• Logical Reasoning
• Customer Service Orientation

Industry Keywords

• GMP Regulations
• HACCP Requirements
• SQF Standards
• Food Quality and Safety