Accounts Payable Coordinator

Tradewind Aviation, LLC; Middlebury (CT); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Standby travel

Discounted standby travel on major and

opportunities for growth

Job summary

Tradewind Aviation is seeking an Accounts Payable Coordinator to join our Finance team at the Middlebury, CT office. You will process, track, and record payable transactions, ensuring accuracy and adherence to policies. The role reports to the Sr.

Accounting Manager and requires strong attention to detail and independence. The ideal candidate will manage vendor onboarding, expense reports, and corporate card programs while collaborating with internal and external stakeholders to support

Qualifications

• Prior relevant coursework & internship.
• Exceptional attention to detail and ability to manage multiple deadlines.
• Strong analytical and problem-solving skills.
• Ability to adhere to tight deadlines and manage priorities.
• Demonstrated ability to learn a new system.
• Self-driven, detail-oriented, and possess strong organizational skills including time-management and prioritization.
• Must possess strong communication skills to interact with leadership and various departments.
• Excellent written and verbal communication skills.
• Understand and adhere to internal controls.

Responsibilities

• Route all bills for approval based on company policies & procedures.
• Enter payables into RAMP to review coding and posting entity prior to approval.
• Accurately set up new vendors according to policy including proper maintenance of W-9s and verbal verification of banking information.
• Coordinate with vendors and internal approvers.
• Prepare approved payments as requested.
• Daily review of Emburse, expense management software including review of expense reports, managing inquiries, and training new users.
• Manage the ordering and cancellation of corporate credit card & aircraft fleet cards.
• Verify fuel & landing charges against scheduling system including weekly and monthly data sheets.
• Reconcile weekly fuel cards and monthly corporate cards.
• Coordinate mail delivery with Headquarters.
• Ability to provide positive, team-oriented collaboration and customer service with all internal and external stakeholders, project partners, and business users.
• Other duties as assigned.

Skills

Attention to detail

Analytical thinking

Time management

Problem solving

Self-motivation

Communication

Organizational skills

Interdepartmental collaboration

Learning new systems

Education

Relevant coursework & internship

Tools

RAMP

Emburse

Job description

Description

About the Candidate/Role

Tradewind Aviation is currently seeking an Accounts Payable Coordinator to join a dynamic Finance team in our Middlebury, Connecticut Corporate office. This candidate is expected to process, track, and accurately record payable transactions while adhering to our policies and procedures.? This individual should have very strong attention to detail, the ability to work independently, solve problems and be comfortable interacting with the team with respect to their expertise. This role will report to the Sr. Accounting Manager.

Essential Duties

• Route all bills for appropriate approval based on company policies & procedures
• Enter payables into RAMP to review coding and posting entity prior to approval
• Accurately set up new vendors according to policy including proper maintenance of W-9s and verbal verification of banking information
• Coordinate with vendors and internal approvers
• Prepare approved payments as requested
• Daily review of Emburse, our expense management software including review of expense reports, managing inquires, and training new users
• Manage the ordering and cancellation of corporate credit card & aircraft fleet cards
• Verify fuel & landing charges against scheduling system including weekly and monthly data sheets
• Reconcile weekly fuel cards and monthly corporate cards
• Coordinate mail delivery with Headquarters
• Ability to provide positive, team-oriented collaboration and customer service with all internal and external stakeholders, project partners, and business users.
• Other duties as assigned

Requirements

Qualifications

• Prior relevant course work & internship
• Exceptional attention to detail and ability to manage multiple deadlines
• Strong analytical and problem-solving skills
• Ability to adhere to tight deadlines and manage priorities
• Demonstrated ability to learn a new system
• Must be self-driven, detail-oriented, and possess strong organizational skills including time-management and prioritization.
• Must possess strong communication skills to interact with leadership and various departments
• Excellent written and verbal communication skills
• Understand and adhere to internal controls

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Be able to lift 15 lbs. of weight

Tradewind Aviation offers a competitive pay and benefits program for full-time team members:

• Comprehensive health and voluntary insurance plans
• Retirement plan with company match
• Paid time off
• Standby travel on select Tradewind Aviation scheduled flights
• Discounted standby travel benefits on numerous major and regional US and international airlines
• A rewarding career path with opportunities for growth and advancement throughout the organization